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Administrative Program Manager Jobs in Federal Way, WA

Seamar

Program Manager

Gig Harbor, WA · On-site

They provide administrative supervision to all site staff. They manage the site's programs according to the policies and procedures outlined in the department manual, and they oversee all outpatient ...

Synergy Foster Support Services

Program Manager

Lakewood, WA · On-site

$85K - $95K/yr (+ commission)

Synergy Program Manager Duties: Supervise Case Management Staff Supervise Licensing Team Provide ... Supervise Administrative Staff Provide Direct Care to Clients Orientate New Staff & Oversee ...

Uw

eDNA Program Manager

Seattle, WA · On-site

About this Opportunity The program manager will be a key team member of the eDNA Collaborative ... Provide administrative support to eDNA Collaborative scientists, staff, students, and visiting ...

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Administrative Program Manager information

See Federal Way, WA salary details

$34K

$89.8K

$153.5K

How much do administrative program manager jobs pay per year?

As of Sep 8, 2026, the average yearly pay for administrative program manager in Federal Way, WA is $89,781.00, according to ZipRecruiter salary data. Most workers in this role earn between $62,500.00 and $109,400.00 per year, depending on experience, location, and employer.

What is an administrative program manager?

Administrative Program Managers are professionals responsible for overseeing and coordinating various programs within an organization. They manage program budgets, schedules, and staff, ensuring that goals and objectives are met efficiently. Their duties often include developing program policies, monitoring progress, and reporting to senior management. They play a key role in streamlining operations and supporting organizational success.

What are the key skills and qualifications needed to thrive as an administrative program manager?

To thrive as an Administrative Program Manager, you need strong organizational, project management, and budgeting skills, typically supported by a bachelor's degree in business or a related field. Familiarity with project management software (such as MS Project or Asana), advanced Excel skills, and sometimes certifications like PMP are commonly expected. Exceptional communication, leadership, and problem-solving abilities help you manage teams and coordinate across departments effectively. These competencies are crucial for ensuring that programs run smoothly, stay within budget, and achieve organizational objectives.

What are some common challenges administrative program managers face when coordinating multiple projects simultaneously?

Administrative Program Managers often juggle several projects at once, which can present challenges such as prioritizing tasks, managing cross-functional communication, and ensuring that deadlines are consistently met. Balancing the needs and expectations of various stakeholders while maintaining program compliance requires strong organizational and problem-solving skills. Effective time management, the ability to delegate, and clear communication are key to overcoming these challenges and keeping projects on track.

What is the difference between Administrative Program Manager vs Project Coordinator?

AspectAdministrative Program ManagerProject Coordinator
CredentialsTypically requires a bachelor's degree; certifications like PMP or CAPM are commonUsually requires a bachelor's degree; certifications are less common
Work EnvironmentWorks in corporate, government, or nonprofit settings managing programsWorks in project teams, supporting project execution across industries
Employer & Industry UsageUsed in organizations managing multiple projects or programsUsed in project teams to coordinate tasks and schedules

The Administrative Program Manager oversees multiple projects and programs, focusing on strategic alignment and resource management. In contrast, the Project Coordinator supports specific projects by coordinating tasks and schedules. While both roles require organizational skills, the Program Manager has broader responsibilities and often more experience or certifications.

What cities near Federal Way, WA are hiring for Administrative Program Manager jobs?

Cities near Federal Way, WA with the most Administrative Program Manager job openings:

Administrative Program Manager jobs near you

Administrative Program Specialist - Healthcare

Port Orchard, WA • On-site

MLee Medical Employment
Recruiting and Staffing Services • 11 - 50 employees
Learn more about MLee Medical Employmentexternal

Other

Medical, Dental, Vision, Retirement

Re-posted 15 days ago

Job description

Join a dynamic healthcare team in the Pacific Northwest as an Administrative Program Specialist. This full-time temporary role focuses on coordinating and managing administrative tasks related to patient care within a specific clinical service line. You will be the primary point of contact for patients, assisting with appointment scheduling, providing information about clinical services and insurance processes, submitting orders, processing referrals, and ensuring a smooth patient experience.
Key Responsibilities

  • Schedule appointments, consultations, and follow-ups within assigned service lines.
  • Collaborate with patient access, providers, technicians, and clinical staff to optimize scheduling and resource use.
  • Communicate appointment details and preparation instructions to patients.
  • Serve as an expert on patient access workflows, addressing inquiries and ensuring effective communication.
  • Educate patients on procedures, policies, and expected outcomes.
  • Maintain accurate and confidential patient records.
  • Coordinate referrals and obtain necessary authorizations and insurance verifications.
  • Support department initiatives, including waitlist management and special projects.
  • Follow up with patients regarding test results, orders, and questions.
  • Perform duties in compliance with policies, procedures, and regulatory standards.
Education and Experience
  • High school diploma or equivalent required; Associate Degree preferred.
  • At least 2 years of experience in a healthcare setting, preferably in patient access functions.
  • Knowledge of medical terminology and insurance processes.
  • Proficiency with electronic medical records (EMR) and office software.
Skills and Abilities
  • Strong organizational and prioritization skills.
  • Excellent written and verbal communication abilities.
  • Proficient with Microsoft Office applications.
  • Ability to handle confidential information with discretion.
  • Team-oriented with strong customer service and interpersonal skills.
  • Capable of working independently with good judgment and problem-solving skills.

Work Environment and Physical Requirements
This role involves frequent sitting, standing, walking, and occasional lifting or carrying of items weighing up to 35 pounds. The position requires effective communication and the ability to maintain composure in a fast-paced environment.
Additional Information
Enjoy a supportive work environment with benefits designed to promote wellness, professional growth, and financial security. Opportunities include medical, dental, vision coverage, retirement plans with employer contributions, employee assistance programs, tuition reimbursement, and wellness activities such as fitness classes and on-site gym access. The location offers access to a variety of outdoor recreational activities including hiking, kayaking, nature viewing, fishing, and more, all within a scenic regional setting.
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About McCall and Lee

Sourced by ZipRecruiter

McCall and Lee is a well-known and reputable company, headquartered in Austin, Texas, United States. Operating in the healthcare industry, their primary services center around professional recruiting and executive search. They cater to the needs of various levels of medical practitioners and executive positions for healthcare establishments. McCall and Lee is founded on the premise of filling healthcare vacancies with the most suitable and competent professionals to ensure top-quality medical service delivery. Their core value revolves around integrity, excellence, commitment, and customer satisfaction.

Industry

Recruiting and staffing services and human resources consulting services

Company size

11 - 50 Employees

Headquarters location

Austin, TX, US

Social media

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