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Administrative Program Manager Jobs in Federal Way, WA

Seamar

Program Manager

Gig Harbor, WA · On-site

They provide administrative supervision to all site staff. They manage the site's programs according to the policies and procedures outlined in the department manual, and they oversee all outpatient ...

The Salvation Army

JMFL Program Manager

Tacoma, WA

$31.73 - $32.69/hr

JMFL Program Manager REPORTS TO: Corps Officers STATUS: Non-Exempt, 40 hrs/week plus On-Call ... administrative staff. * Supervise, train, schedule, and evaluate shelter staff, including ...

Salvation Army

JMFL Program Manager

Tacoma, WA · On-site

$31.73 - $32.69/hr

JMFL Program Manager REPORTS TO: Corps Officers STATUS: Non-Exempt, 40 hrs/week plus On-Call ... administrative staff. * Supervise, train, schedule, and evaluate shelter staff, including ...

Uw

Assistant Program Manager

Seattle, WA · On-site

Additionally, the Assistant Program Manager ensures all underground facility and utility locates ... administrative support functions. * Serve as the primary point of contact and University ...

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Administrative Program Manager information

See Federal Way, WA salary details

$34K

$89.8K

$153.5K

How much do administrative program manager jobs pay per year?

As of Aug 12, 2026, the average yearly pay for administrative program manager in Federal Way, WA is $89,781.00, according to ZipRecruiter salary data. Most workers in this role earn between $62,500.00 and $109,400.00 per year, depending on experience, location, and employer.

What is an administrative program manager?

Administrative Program Managers are professionals responsible for overseeing and coordinating various programs within an organization. They manage program budgets, schedules, and staff, ensuring that goals and objectives are met efficiently. Their duties often include developing program policies, monitoring progress, and reporting to senior management. They play a key role in streamlining operations and supporting organizational success.

What is the difference between Administrative Program Manager vs Project Coordinator?

AspectAdministrative Program ManagerProject Coordinator
CredentialsTypically requires a bachelor's degree; certifications like PMP or CAPM are commonUsually requires a bachelor's degree; certifications are less common
Work EnvironmentWorks in corporate, government, or nonprofit settings managing programsWorks in project teams, supporting project execution across industries
Employer & Industry UsageUsed in organizations managing multiple projects or programsUsed in project teams to coordinate tasks and schedules

The Administrative Program Manager oversees multiple projects and programs, focusing on strategic alignment and resource management. In contrast, the Project Coordinator supports specific projects by coordinating tasks and schedules. While both roles require organizational skills, the Program Manager has broader responsibilities and often more experience or certifications.

What are some common challenges administrative program managers face when coordinating multiple projects simultaneously?

Administrative Program Managers often juggle several projects at once, which can present challenges such as prioritizing tasks, managing cross-functional communication, and ensuring that deadlines are consistently met. Balancing the needs and expectations of various stakeholders while maintaining program compliance requires strong organizational and problem-solving skills. Effective time management, the ability to delegate, and clear communication are key to overcoming these challenges and keeping projects on track.

What is the average salary for an administrative program manager?

The average salary for an administrative program manager typically ranges from $70,000 to $120,000 annually, depending on experience, location, and industry. Senior roles or those in large organizations may offer higher compensation, often including benefits and bonuses.

What are the key skills and qualifications needed to thrive as an administrative program manager?

To thrive as an Administrative Program Manager, you need strong organizational, project management, and budgeting skills, typically supported by a bachelor's degree in business or a related field. Familiarity with project management software (such as MS Project or Asana), advanced Excel skills, and sometimes certifications like PMP are commonly expected. Exceptional communication, leadership, and problem-solving abilities help you manage teams and coordinate across departments effectively. These competencies are crucial for ensuring that programs run smoothly, stay within budget, and achieve organizational objectives.
What cities near Federal Way, WA are hiring for Administrative Program Manager jobs? Cities near Federal Way, WA with the most Administrative Program Manager job openings:
Administrative Program Manager jobs near you

Administrative Program Specialist - Patient Access

MLee Medical Employment

Spanaway, WA • On-site

Other

Medical, Dental, Vision, Life, Retirement

Re-posted 4 days ago

Job description

Join a dynamic healthcare team in the Pacific Northwest as an Administrative Program Specialist focused on patient access coordination. This role is essential in managing the administrative aspects of patient care within assigned clinical service lines, ensuring a seamless and supportive experience for patients.
Job Summary
As a Program Specialist, you will be the primary contact for patients, assisting with appointment scheduling, providing detailed information about clinical services and insurance procedures, processing referrals, and confirming authorizations. You will collaborate closely with healthcare providers, technicians, clinical support staff, and patient access teams to facilitate efficient and high-quality care delivery.
Key Responsibilities

  • Schedule appointments, consultations, and follow-ups within designated service lines.
  • Coordinate with patient access, management, providers, and clinical staff to optimize scheduling and resource use.
  • Manage durable medical equipment coordination as needed.
  • Communicate appointment details and preparation instructions clearly to patients.
  • Serve as an expert on patient access workflows, addressing inquiries and ensuring effective communication.
  • Maintain accurate and confidential patient records.
  • Coordinate referrals and authorizations, including insurance verifications and pre-certifications.
  • Monitor referral and authorization expirations and proactively manage extensions.
  • Support departmental initiatives, including waitlist management and special projects.
  • Follow up with patients regarding test results, orders, and questions.
  • Adhere to established policies, procedures, and regulatory standards while delivering excellent service.
Education and Experience
  • High school diploma or equivalent required; Associate Degree preferred.
  • Minimum of 2 years' experience in healthcare, preferably in patient access or related administrative functions.
  • Familiarity with medical terminology and insurance processes including verification and authorization.
  • Proficiency with electronic medical records (EMR) systems and office software applications.
Skills and Abilities
  • Strong organizational skills with the ability to prioritize and adapt to changing demands.
  • Excellent written and verbal communication skills tailored to diverse audiences.
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Ability to handle confidential information with discretion and maintain accurate documentation.
  • Demonstrated teamwork, customer service, and interpersonal skills in fast-paced environments.
  • Independent problem-solving and sound judgment to complete tasks efficiently and accurately.

Work Environment and Physical Requirements
This full-time position involves typical office activities including sitting, standing, walking, and occasional lifting of up to 35 pounds. The role requires effective communication and collaboration within a supportive team environment.
Regional Benefits
Employees enjoy a comprehensive benefits package designed to support well-being, professional growth, and financial security. Benefits include competitive compensation, medical and dental coverage, vision care, flexible spending accounts, life and disability insurance, retirement plan contributions, employee assistance programs, tuition reimbursement, wellness initiatives, and access to on-site fitness facilities.
Experience the balance of privacy and community in a vibrant region known for its outdoor recreational opportunities such as hiking, kayaking, nature viewing, fishing, and cultural activities. Nearby educational institutions provide additional opportunities for continuing education and professional development.

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