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Administrative Program Manager Jobs in Calgary, AB

FCT

Lead, Operations

Calgary, AB · Hybrid

... Manage for calibration when needed HERE'S WHAT YOU'LL BRING: * Two-Three years supervisory/Team Lead experience is required * Graduate of Law Clerk/Legal Administrative program or equivalent ...

TSA The Salvation Army TSA

Program Aid

Calgary, AB · On-site

CA$28.79/hr

Reports unusual activity to Resident Support Team Leader or Manager. * Delouses unhygienic or ... Administrative: * Enters information in the gear book and database. * Makes name tags. * Assists at ...

exp

Document Controls Manager

Calgary, AB · On-site

... Mid/Large Program Management, Design Build, EPC or EPCM projects within Transportation ... Performs standard administrative functions. * Cross train and support other support function ...

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All JobsAdministrative Program JobsAdministrative Program Manager JobsAdministrative Program Manager Jobs in Calgary, AB

Administrative Program Manager information

What is an administrative program manager?

Administrative Program Managers are professionals responsible for overseeing and coordinating various programs within an organization. They manage program budgets, schedules, and staff, ensuring that goals and objectives are met efficiently. Their duties often include developing program policies, monitoring progress, and reporting to senior management. They play a key role in streamlining operations and supporting organizational success.

What are the key skills and qualifications needed to thrive as an administrative program manager?

To thrive as an Administrative Program Manager, you need strong organizational, project management, and budgeting skills, typically supported by a bachelor's degree in business or a related field. Familiarity with project management software (such as MS Project or Asana), advanced Excel skills, and sometimes certifications like PMP are commonly expected. Exceptional communication, leadership, and problem-solving abilities help you manage teams and coordinate across departments effectively. These competencies are crucial for ensuring that programs run smoothly, stay within budget, and achieve organizational objectives.

What are some common challenges administrative program managers face when coordinating multiple projects simultaneously?

Administrative Program Managers often juggle several projects at once, which can present challenges such as prioritizing tasks, managing cross-functional communication, and ensuring that deadlines are consistently met. Balancing the needs and expectations of various stakeholders while maintaining program compliance requires strong organizational and problem-solving skills. Effective time management, the ability to delegate, and clear communication are key to overcoming these challenges and keeping projects on track.

What is the difference between Administrative Program Manager vs Project Coordinator?

AspectAdministrative Program ManagerProject Coordinator
CredentialsTypically requires a bachelor's degree; certifications like PMP or CAPM are commonUsually requires a bachelor's degree; certifications are less common
Work EnvironmentWorks in corporate, government, or nonprofit settings managing programsWorks in project teams, supporting project execution across industries
Employer & Industry UsageUsed in organizations managing multiple projects or programsUsed in project teams to coordinate tasks and schedules

The Administrative Program Manager oversees multiple projects and programs, focusing on strategic alignment and resource management. In contrast, the Project Coordinator supports specific projects by coordinating tasks and schedules. While both roles require organizational skills, the Program Manager has broader responsibilities and often more experience or certifications.

Administrative Program Manager jobs near you
Infographic showing various Administrative Program Manager job openings in Calgary, AB as of August 2026, with employment types broken down into 1% As Needed, 69% Full Time, 28% Part Time, and 2% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Administrative Support III

Calgary, AB • On-site

Alberta Health Services
Hospitals • 10K+ employees
Learn more about Alberta Health Servicesexternal

CA$25.72 - CA$31.25/hr

Full-time

Re-posted 18 days ago

Job description

Your Opportunity:

Reporting to the Supervisor of Registration, Switchboard and Patient Information (RSPI), the Switchboard Operator is part of an essential service, 24/7 call Centre team working in a supervised, fast paced and dynamic environment that is the initial point of contact for AHS Calgary Zone. Responsible for managing incoming calls, pocket pagers, the overhead paging system, and on-call medical service. Responsible for Emergency dispatch service for the 600-code emergency line for all Calgary Zone acute hospitals in accordance with the Emergency Response Manual Procedures. This position ensures health information remains confidential by following the Health Information Act (HIA) and Freedom of Information and Protection of Privacy Act (FOIP). Consistently follows Alberta Health Services Information Privacy and Information Security policies. Other responsibilities but are not limited to are: Accurate detail in documentation and checklists. Excellent and calm communication skills and the ability to discern and elicit information, with calls monitored for legal ramifications and/or investigations. Critical thinking with excellent memorization for AHS emergency procedures. Required to train staff, shift lead duties or other related duties as assigned by the supervisor.

Description:

As an Administrative Support III, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

  • Transition Company: Health Shared Services
  • Classification: Administrative Support III
  • Union: AUPE GSS
  • Unit and Program: Central Switchboard
  • Primary Location: Southport Tower
  • Location Details: As Per Location
  • Multi-Site: Not Applicable
  • FTE: 0.00
  • Posting End Date: 08-SEP-2026
  • Employee Class: Casual/Relief
  • Date Available: 07-SEP-2026
  • Hours per Shift: 7.75
  • Length of Shift in weeks: Varies
  • Shifts per cycle: Varies
  • Shift Pattern: Days, Evenings, Nights, Weekends, On Call
  • Days Off: Other
  • Minimum Salary: $25.72
  • Maximum Salary: $31.25
  • Vehicle Requirement: Not Applicable
Required Qualifications:

Completion of Grade 12 or equivalent.

Additional Required Qualifications:

Medical Terminology. Typing speed of 40 wpm. Computer experience including MS Office (Windows, Word, Excel, Outlook, MS Teams). One year's experience in an acute care facility switchboard and/or high acuity call center. Communication experience and or education. Must be able to sit/stand for prolonged periods of time. Mobility needs to turn and do quick movements for urgent communication with colleagues. Ability to maneuver between multiple screens and other communication equipment. You must be comfortable wearing a headset, while answering code phone simultaneously. Strong verbal and written English communication skills with telephone etiquette as there is a high degree of interaction with patients and a variety of disciplines at all levels of the organization. Ability to respond to emergency code calls that require immediate attention. Ability to manage stressful situations and demonstrate respect for others while being tactful, courteous, and diplomatic. Able to work all shifts as operationally required as is an essential service that runs 24/7.

Preferred Qualifications:

Experience with Smart Console, Avaya Telephone equipment and Motorola Pagers. Have recent customer service experience. Graduate of the Medical Office Assistant, Unit Clerk and/or Post-secondary education as applicable to the position. Recent experience in a hospital environment is preferred. Emergency dispatch or Switchboard emergency dispatch is preferred.

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