Administrative Operations Associate Jobs in Toronto, ON

Requisition ID: 268549

ScotiaMcLeod, a cornerstone of Scotia Wealth Management, is a full-service wealth management firm with a proud history dating back to 1921. Known for service excellence, trusted advice, and a collaborative culture, we're committed to helping clients grow and protect their wealth by understanding their complete financial picture-life, family, business, and future. 
Our signature Enriched Thinking approach brings together investment, wealth planning, and advisory specialists to deliver truly personalized solutions. You'll be supported by an innovative, team-based environment that values integrity, client focus, and continuous growth.

At ScotiaMcLeod, you're not just building a career-you're joining a firm where ideas spark, collaboration thrives, and you're empowered to reach your full potential while making a real impact in your clients' lives.

Purpose

Contributes to the overall success of ScotiaMcLeod in Canada ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team's business strategies and objectives. Ensures all activities conducted are in compliance with governing regulations, internal policies and procedures.

Accountabilities

• Champions a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge.
• Generate sales or revenue by Identifying new business opportunities to gather additional assets and/or increase revenue, having targeted revenue levels for a segment of the book, utilizing an in-depth knowledge of products and services to identify new opportunities within the existing client base, ensuring the suitability of client recommendations, and that they are in line with the clients' financial goals, objectives and risk levels, maintaining a good understanding of client profiles and that the Advisor's investment strategy being used to implement client objectives, managing the execution of transactions on behalf of the Advisor, and ensuring non-solicited trades meet the client risk tolerance
• Ensure a high level of client service by preparing, analyzing, and presenting reports and recommendations to clients, developing financial plans, independently or with the Advisor, working with the Advisor to develop and distribute client communication and marketing pieces, providing recommendations to Advisor for improvement of team business processes, and working closely with Team of Experts.
• Coordinate and execute business development by assisting Advisor in development, preparation and presentation of annual business plan. managing marketing programs, including development, approvals and implementation, prospecting and follow up on leads, and developing content and maintaining Advisor website.
• Contribute to the effective functioning of the branch team by acting as a leader to other assistants on the team and within the branch by providing direction and coaching, regularly reviewing practices to ensure administrative processes are streamlined and administrative tasks being completed and logged for tracking purposes, building effective working relationships across the team and with various business line and corporate function contacts, maintaining a high level of customer service, facilitating a culture of open and honest communication, actively participating and contributing to touch bases and team meetings, encouraging the generation of new ideas and approaches, actively sharing knowledge and experience to enhance the development of all team members, and developing and executing a meaningful employee development plan.
• Understand how the Bank's risk appetite and risk culture should be considered in day-to-day activities and decisions.
• Actively pursues effective and efficient operations of their respective areas in accordance with Scotiabank's Values, its Code of Conduct and the Global Sales Principles, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML/ATF/sanctions and conduct risk.
• Champions a high performance environment and contributes to an inclusive work environment.
• The Investment Associate acts independently on areas which they may have primary responsibility such as a segment of the book or has a target revenue to generate.
• The Investment Associate would review or escalate to an Advisor any issues with the client that would put the firm or the Advisor at risk.
• High level of authority to initiate, implement and suggest investment strategies
• Work independently with clients
  

Education, Experience & Other Information:

• 5 years of Industry Experience
• Excellent written and verbal communication skills
• Strong organizational skills
• Ability to take initiative and work independently
• Ability to meet deadlines
• Understanding of industry and firm compliance regulations
• In-depth industry knowledge

EDUCATION AND ACCREDITATIONS

• Post Secondary Education
• All applicable education, examination, and training requirements for licensing and confirmed registration as an Investment Representative with the Canadian Investment Regulatory Organization (CIRO)
• Relevant licensing as required by the Advisor's business
• The role operates within a standard office environment.
• Seminars and client/prospect events are often held in the evening which may require a longer than usual working day.
• The branch is a fast paced often high stress environment often with conflicting demands.

Location(s):  Canada : Ontario : Toronto 
Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.  

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.