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Administrative Operations Associate Jobs in Nevada

Invictus AI

Operations Associate

Henderson, NV · On-site

We are hiring an Operations Associate to work directly with our executive team and help scale the ... administrative role. While calendar and meeting management are part of the scope, the impact ...

Archway

Temporary FC Operations Associate

Las Vegas, NV · On-site

$16/hr

Temporary FC Operations Associate Location: Las Vegas, NV Pay: $16 per hour Shift: Monday - Friday ... administrative, receiving, and shipping duties as required Complete required paperwork and project ...

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Operations Associate

Invictus AI

Henderson, NV • On-site

Other

This job post has expired today. Applications are no longer accepted.

Key responsibilities

  • Manage executive calendars, scheduling, and meeting coordination across internal and external stakeholders.

  • Draft internal updates, executive communications, and support content creation for LinkedIn, YouTube, podcasts, blogs, and thought leadership materials.

  • Coordinate content calendars, product announcements, and support event and conference logistics.

Job description

About Invictus AI

Invictus AI is building intelligent AI agents that automate complex workflows and augment enterprise decision-making. We are hiring an Operations Associate to work directly with our executive team and help scale the operational backbone of the company.


About the Role

This is a high-visibility, high-trust role at a fast-growing AI startup. You will operate at the center of leadership, communications, marketing coordination, and cross-functional execution. If you are highly organized, an exceptional writer, and thrive in fast-moving environments, this role is designed for you.


The Operations Associate partners directly with leadership to ensure alignment, execution, and operational clarity across the company.


This role combines:

• Executive operations support

• Strategic project coordination

• Marketing and communications support

• Recruiting coordination

• Internal systems and process improvement


This is not a traditional administrative role. While calendar and meeting management are part of the scope, the impact extends into external communications, cross-functional execution, marketing initiatives and content creation.


You will gain direct exposure to company building inside a high-performance AI environment.


Key Responsibilities


Executive Operations

  • Manage executive calendars and scheduling across internal and external stakeholders
  • Coordinate meetings with investors, clients, partners, and candidates. Prepare meeting agendas, briefing documents, and follow-up summaries
  • Track executive priorities and ensure action items are completed
  • Support presentation preparation
  • Assist with travel coordination and logistics
  • Recruiting & Talent Support


Communications & Writing

  • Draft internal updates and executive communications
  • Support LinkedIn posts, YouTube and podcast content, blog drafts, and thought leadership materials
  • Edit and refine presentations customer presentations
  • Ensure consistency in messaging and professional tone


Marketing & Brand Support

  • Coordinate content calendars and product announcements
  • Support event and conference logistics
  • Conduct market and competitive research
  • Translate technical capabilities into clear external messaging


Who You Are

Highly Organized: you create structure in dynamic environments. You manage multiple priorities without losing detail.


Exceptional Writer: you communicate clearly and concisely. You are comfortable drafting communications that may be shared externally with investors or enterprise clients.


Proactive Owner: you anticipate needs before they arise. You solve problems independently and do not require constant direction.


Professional and Discreet: you handle sensitive information responsibly and communicate with maturity.


Technically Dynamic: you are comfortable using AI for everything that can be done with AI. Google Workspace and experience in startup or technology environments are plusses.


Why Invictus AI

We are building foundational agentic systems with real-world impact. Our team values clarity, speed with discipline, and high standards in communication and execution.

If you are looking for a role that provides meaningful responsibility, cross-functional exposure, and the opportunity to help scale an applied AI company from the inside, we encourage you to apply.


To Apply

Submit your resume along with a brief writing sample that demonstrates clear and professional communication.

Apply