Administrative Intern Jobs in Roxbury, MA (NOW HIRING)

Who We Are:

The Executive Office of Energy and Environmental Affairs (EEA) seeks to protect, preserve, and enhance Massachusetts' environmental resources and create a clean energy future for all residents. Through the stewardship of open spaces, the protection of environmental resources, and the advancement of clean energy, EEA works tirelessly to make Massachusetts a wonderful place to live, work, and raise a family. Our commitment to environmental justice ensures that every resident, regardless of background or location, can live in a safe, clean environment and shares equally in the benefits of the clean energy transition.

Who We Are as an Employer:

At EEA, we create meaningful, inclusive opportunities that empower our employees to make a real difference in shaping the environmental future of Massachusetts. We foster a workplace culture where diversity is valued, innovation is encouraged, and collaboration thrives. Our employees play a vital role in advancing sustainability, environmental justice, and clean energy solutions, ensuring a positive and lasting impact on Massachusetts and its residents.

Description:

This internship is unpaid and designed to support students or recent graduates seeking practical experience in the field. Candidates may be eligible to earn academic credit through their college or university.

EEA's Facilities Team is seeking an Administrative Services Intern for the fall!  The internship will primarily support the EOEEA and its agencies with best practices and operational support related to the front desk coverage and administrative duties. The Intern is responsible for overseeing the day-to-day reception operational activities of the EOEEA and its agencies at the 100 Cambridge Street location.

Specific duties and responsibilities include, but are not limited to, the following:

• Managing Visitors Registrations: Responsible for the registration of visitors, to notify hosts of the arrival of their visitors and communicate any changes to relevant parties.

• Access Cards: Securely holds new access cards, bike room keys and distributes to onboarding employees.

• Fleet Management / Bolt reservations: Oversees and keep safe the fleet vehicles keys. Confirm reservations are made prior to handing out keys, keeping track of fleet users, tracking the return of vehicles keys.

• Handling Emergencies: Trained in responding to emergencies, responsible for contacting and guiding the appropriate emergency response teams through space. Provide emergency response teams with the reservations of in-person personnel daily roster. In the event of an emergency evacuation, front desk employees are tasked with meeting with all employees at the assembly area and take attendance per the daily roster. Important POC for Building Security.

• Work Orders: Assist via Building Management Software, with the submission of work orders for services required for Janitorial, Pest Management, Electrical, HVAC, Plumbing, Restrooms, physical repairs of the EEA and its agencies occupy spaces and adjacent common areas as assigned.

• Assisting with Administrative Tasks: Involved in various administrative tasks, such as sorting mail, up to scanning selective mail and distributing as required; Keeping receipt manifestos of legal documents, receiving and signing off for packages, alerting recipients or purchasing agents' packages are in receipt and working closely with the main mail copy print center staff, drafting, printing and posting signage as required.

Preferred Qualifications:

• Microsoft suite

Other relevant information:  

• Hours per week: 22.5 hours per week
• This is an onsite position located at 100 Cambridge Street, Boston.
• Internship duration:  9/21/26 - 12/4/26

First consideration will be given to those applicants that apply within the first 14 days.

Please see Preferred Qualifications.

Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics? Explore our Employee Benefits and Rewards!

An Equal Opportunity / Affirmative Action Employer.  Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law.  Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements.  We encourage individuals who believe they have the skills necessary to thrive to apply for this role.