Administrative Associate Iv Jobs in Oregon (NOW HIRING)

Position Title:Administrative Specialist (Multiple Positions!)

Classification:Administrative Specialist 1

Salary:$3,798- $5,193($4,051- $5,554PERS)

Type:Permanent, Full-time, Non-Exempt

We are seekingmultiple Administrative Specialiststo join ourOfficeof Enhancing StudentOpportunitiesat theOregon Department of Education. These arepermanentpositionrepresented by theService Employees International Union (SEIU).

Theseposition follows a hybrid work model. Onsite presence will berequiredwhen business or operational needs are best supported in person, such as collaboration, training, or work that requires access to onsite resources. Employees approved to work remotely must have a reliable and secure internet connection andmaintaina professional work environment that supports productivity. While working remotely, employees are expected tomaintainthe same level of performance, responsiveness, communication, and availability as they wouldinthe office.

Inclusive Services Administrative Specialist

This position serves as the primary administrative support for the Inclusive Services team by coordinating schedules, managing communications, organizing meetings and events, maintaining records, preparing and distributing materials, recording meeting minutes, arranging travel, supporting purchasing and reimbursement processes, and facilitating communication among staff, partners, and stakeholders. The position also provides administrative and logistical support for the State Interagency Coordinating Council (SICC), Early Intervention/Early Childhood Special Education (EI/ECSE), Regional Inclusive Services (RIS), program director meetings, leadership teams, advisories, and other statewide coordination activities. Responsibilities include coordinating meetinglogistics,maintainingdocumentation, providing technical meeting support, tracking follow-up actions, and ensuring thetimelycompletion of administrative processes.

IDEA Administrative Specialist

This position provides key administrative, logistical, and project support to the Office of Enhancing Student Opportunities (OESO) to implement Oregon's System of General Supervision. The role focuses on coordinating and supporting activities that improve educational outcomes for students with disabilities byfacilitatinghigh-quality technicalassistance, professional development, and compliance-related improvement work with local education agencies and partners across Oregon.

Typical duties include:

• Executive and Administrative Support

• Meeting, Council, and Leadership Team Coordination

• Travel,Purchasing, and Operational Support

• Communication and Team Support

Please click here to view the full position description

Please click here to view the full position description

If you would like toretaina copy of this job post or the PD linked above, please print a copy beforesubmittingyour application.Once the job posting has closed, you will not be able to access the posting.

ApplicationInstructions:

A cover letter and resume arerequiredand are an important part of the application process. Only these materials are considered during the screening process;

• A cover letter(no more than 2 pages),highlighting your skills and experience, anddemonstratinghow your qualifications align with the required and desired qualifications for this role.

• A current resumedetailingyour relevant experience andeducationas it will be used in place ofthedetailed Workday work history for this agency-specific recruitment.

Additionalapplication materials (such as letters of recommendation or transcripts) will not be reviewed.Cover letters and resumes are reviewed throughout the recruitment process by Human Resourcesandthe Hiring Manager.

Minimum Qualifications (required)

Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR

An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; OR

An equivalent combination of education and experience.

Preferred Skills &Knowledge(Desired Attributes)

• Executive & Leadership Administrative Support:Experience providing executive or leadership-level administrative support, including calendar management, scheduling, coordination of competing priorities, and communication support.

• Meeting & Committee Coordination:Experience coordinating and supporting formal meetings for councils, boards, committees, leadership teams, advisories, or similar groups, including agenda preparation, meetinglogistics, minute-taking, and follow-up tracking.

• Regulated/Government Environment Experience:Experience working in a government, educational, nonprofit, healthcare, or other highly regulated environment requiring adherence to policies, procedures, confidentiality requirements, and multiple stakeholder relationships.

• Fiscal & Administrative Transaction Processing:Experience processing travel,purchasing, reimbursements, or other administrative transactions using established fiscal and operational procedures.

• Technical Proficiency:Advancedproficiencywith Microsoft Outlook, Teams, Word, Excel,Smartsheetand SharePoint for scheduling, communication, document management, and meeting coordination.

• Independent Organization & Team Collaboration:Demonstratedability to independently organize work, adapt to changing priorities,maintainpositive working relationships, and contribute to a highly collaborative team environment while supporting multiple staff and programs simultaneously.

We are most interested in finding the best candidate for the job. We would encourage you to apply, even if youdon'tmeet every one of the attributes listed.

Our Agency Mission and Office Culture:

TheOregon Department of Education's(ODE's) mission is to foster equity and excellence for every learner through collaboration with educators, partners, and communities. In fulfilling itsmission, ODE has the vision to ensure all students have access to and benefit from a world-class, well-rounded, andequitableeducation system.

learner through collaborations with educators, partners, and communities by providing support in overall school improvement efforts to Oregon's school districts and programs. The work of this office includes helping districts and programs meet the obligations of state and federal laws, especially those related to the education of students experiencing disability and disabledstudents, andoverseeing and supporting the Oregon School for the Deaf (OSD). The work of this office impacts local school districts, education service districts, professional associations, and other agencies involved in education programs including early intervention/early childhood special education (EI/ECSE), special education, secondary transition programs, and education programs within Oregon correctional facilities, hospitals, and treatment centers. This office also oversees implementation of Abbreviated School Day Programs (ASDP) consistent with ORS 343.321-343.333.
Oregon Stateprovidesamazing benefits! Follow the link below to learn more:

Oregon JobOpportunities :Benefits :State of Oregon

ApplicationResources & Information:

• Eligible veterans and Oregon National Guard servicemembers(current and former) who meet the qualifications of the position will be awarded candidate preference.For more information, please visitVeterans Resources.Be sure tosubmityour documentation prior to the close date of this postingtohave the preference considered.

• Your application materials will be used todeterminesalary based on a pay equity assessment. For further information, please visit thePay Equity Projecthomepage.

• The job posting closes at 11:59 PM (PDT) on the close date.After yousubmityour application, be sure to respond to the two questionnaires relating to public records requests and veterans' preferenceimmediatelyfollowing your submission. These questions are necessary to complete the application process.

• Please contactode.jobs@ode.oregon.govif you have any questions on the application processor need an accommodation under theAmericans with Disabilities Act (ADA).Please be sure to include the job requisition number.

• Oregon Job Opportunities: How to Apply (Internal & External)

• Understanding the State Application Process

• Resources for Job Seekers

Additional Information:

• The salary listed is the non-PERS qualifying salary range. If the successful candidate isPERS qualifying, the salary range will reflect anadditional6.95%.

• Review theClassification and Compensationpage for more details on the classification, or you may visit our website for information on the job offer process followingpay equity.

• Future Vacancies:This recruitment announcement will be used toestablisha list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.

• Visa Sponsorship:The Oregon Department of Education does not offer visa sponsorship.Applicants mustbe authorized towork in the United States.Applicants whorequireVISA sponsorship will not be considered at this time.

The Department of Education is an equalemploymentopportunity&affirmativeaction employer committed to a diverse workforce.The Department strives to create an inclusiveenvironment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity.We are most interested in finding the best candidate for the job. We would encourage you to apply, even if youdon'tmeet every one of our qualifications listed.If you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application.

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