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Administrative Assistant Receptionist Jobs in Rothschild, WI

GI Associates

Administrative Assistant

Wausau, WI · On-site

$19.25 - $26/hr

We're Hiring an Administrative Assistant! Are you a detail-driven multitasker with a passion for keeping things running smoothly behind the scenes? Join our dynamic team as an Administrative ...

GI Associates

Administrative Assistant

Wausau, WI · On-site

$19.25 - $26/hr

We're Hiring an Administrative Assistant!Are you a detail-driven multitasker with a passion for keeping things running smoothly behind the scenes? Join our dynamic team as an Administrative Assistant ...

Nphosting

Administrative Assistant

Stevens Point, WI

$17.50 - $23.50/hr

The administrative assistant is responsible for clerical support to the program director and other staff members which includes telephone reception, office management, and data entry while ...

Wisconsin

TLC Administrative Assistant

Stevens Point, WI · On-site

$19.14/hr

TLC Administrative Assistant Job Category: University Staff Employment Type: Regular Job Profile: Administrative Assistant II Job Duties: The administrative operations lead supports Academic Success ...

Wisconsin

Administrative Assistant III

Stevens Point, WI · On-site

$17.50 - $23.50/hr

Administrative Assistant III Job Category: University Staff Employment Type: Regular Job Profile: Administrative Assistant III Job Duties: Diningoperatesa comprehensive collegiate food service ...

KerberRose S.C.

Administrative Assistant

Antigo, WI · On-site

$19.50 - $26/hr

Description Serve external clients and internal team members in this adaptive role by providing office support, managing schedules and coordination of team needs, and supporting developing ...

KerberRose S.C.

Administrative Assistant

Antigo, WI · On-site

$19.50 - $26/hr

Serve external clients and internal team members in this adaptive role by providing office support, managing schedules and coordination of team needs, and supporting developing relationships.

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Administrative Assistant Receptionist information

See Rothschild, WI salary details

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$18

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How much do administrative assistant receptionist jobs pay per hour?

As of Aug 31, 2026, the average hourly pay for administrative assistant receptionist in Rothschild, WI is $18.12, according to ZipRecruiter salary data. Most workers in this role earn between $15.82 and $19.90 per hour, depending on experience, location, and employer.

What is an administrative assistant receptionist?

Administrative Assistant Receptionists are professionals who handle front desk responsibilities and provide administrative support within an organization. Their tasks often include greeting visitors, answering phone calls, managing schedules, processing mail, and maintaining office supplies. They play a key role in ensuring smooth communication and efficient daily operations in an office environment. Strong organizational, communication, and multitasking skills are essential for success in this role.

What are the key skills and qualifications needed to thrive as an administrative assistant receptionist?

To thrive as an Administrative Assistant Receptionist, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, phone systems, and scheduling tools is typically required. Excellent communication, professionalism, and multitasking abilities are standout soft skills for this position. These competencies ensure smooth office operations, positive interactions with clients and staff, and efficient handling of daily administrative tasks.

What are some common challenges administrative assistant receptionists face when managing multiple tasks simultaneously?

Administrative Assistant Receptionists often juggle a variety of responsibilities such as answering phones, greeting visitors, scheduling appointments, and handling correspondence. One common challenge is prioritizing tasks effectively, especially during busy periods when multiple requests come in at once. Staying organized, using scheduling tools, and maintaining clear communication with team members can help manage these challenges. Developing strong multitasking and time management skills is essential to ensure all duties are handled efficiently and professionally.

What is the difference between Administrative Assistant Receptionist vs Office Clerk?

AspectAdministrative Assistant ReceptionistOffice Clerk
CredentialsHigh school diploma; some roles may prefer certifications in office administrationHigh school diploma or equivalent
Work EnvironmentFront desk, administrative offices, customer interactionClerical areas, filing, data entry
Employer & Industry UsageBusinesses, healthcare, legal officesVarious industries, including retail, government, corporate
Common Search & ComparisonOften compared for front desk and administrative support rolesCompared for clerical and data entry tasks

The main difference is that Administrative Assistant Receptionists handle front desk duties, customer interactions, and administrative support, while Office Clerks focus more on clerical tasks like filing, data entry, and document management. Both roles require similar credentials but serve different functions within an organization.

What are the top 3 skills of an administrative assistant receptionist?

The top three skills for an administrative assistant receptionist are strong communication skills, organizational ability, and proficiency with office software such as Microsoft Office. These skills enable effective handling of front-desk duties, scheduling, and correspondence, which are essential in this role.

What job categories do people searching Administrative Assistant Receptionist jobs in Rothschild, WI look for?

The top searched job categories for Administrative Assistant Receptionist jobs in Rothschild, WI are:

What cities near Rothschild, WI are hiring for Administrative Assistant Receptionist jobs?

Cities near Rothschild, WI with the most Administrative Assistant Receptionist job openings:

Administrative Assistant Receptionist jobs near you

Administrative Assistant

GI Associates

Wausau, WI • On-site

$19.25 - $26/hr

Full-time

Re-posted 17 days ago

Job description

We're Hiring an Administrative Assistant!
Are you a detail-driven multitasker with a passion for keeping things running smoothly behind the scenes? Join our dynamic team as an Administrative Assistant and play a key role in supporting our Administrative and Director Team by coordinating a wide range of clinical, operation and administrative functions! Responsibilities include managing meeting logistics and documentation, analyzing data for reporting, maintaining clinical reference materials, coordinating student programs and staff training, and planning conference travel. This role also supports patient experience initiatives, facilitates building maintenance needs, and helps with employee recognition efforts.
If you're someone who thrives in a fast-paced environment and loves being the go-to person for keeping operations smooth, we'd love to meet you!
*This is a full-time, on-site position based primarily at our Wausau office. Occasional travel to our other practice locations may be required to support operational needs.
Essential Job Functions and Responsibilities
  • Meeting Coordination
    • Coordinates meeting scheduling, agendas and minutes for the clinical team and various committees, including Clinical Forum, Clinical Leadership, Provider Team, Clinical Practice/Operations.
    • Distributes agendas and prep materials in advance and ensures proper meeting room setup.
    • Records meeting minutes, ensuring accuracy and timely distribution to relevant parties.
  • Data Processing and Analysis
    • Processes and collates data to create comprehensive reports and visual aids, such as charts and graphs, enabling leadership team members to make informed decisions.
    • Maintains organized and accessible data for future reference.
  • Clinical Reference Manual Coordination
    • Coordinates updates to the clinical reference manual, ensuring all information is current.
    • Collaborates with subject matter experts on staff to review and revise content.
    • Distributes updated manuals or digital versions to relevant team members and ensures proper version control.
  • Conference Travel Planning
    • Maintains tracking of conference attendance.
    • Collaborates with Human Resources and the Executive Assistant to arrange travel logistics for clinical and other team members, including conference registration, booking flights, lodging, and transportation.
  • Student and Staff Coordination
    • Coordinates medical and advanced practice provider student file requirements, ensuring all necessary documentation is complete and up-to-date.
    • In conjunction with Scheduling Coordinator, coordinates student schedules with providers.
    • Coordinates BLS and ACLS classes for certified clinical staff and providers.
    • Tracks license and credential expirations for all staff and ensures current copies are on file.
  • Patient Experience Support
    • Provides administrative support for the patient survey process and assists with initiatives to enhance the patient experience in both the clinic and endoscopy settings.
    • Coordinates revisions of clinical patient education materials with external printing vendors.
  • Facilities and Building Maintenance Coordination
    • Acts as a liaison for building maintenance and facility-related needs.
    • Coordinates with internal teams and external vendors to ensure timely resolution of maintenance issues.
    • Assists with tracking and scheduling routine maintenance and facility inspections.
  • Employee Recognition
    • Assists in the planning and coordination of employee recognition efforts, events, milestones, achievements, etc.
    • Collaborates with leadership and Human Resources to promote a positive and appreciative workplace culture.
  • Provides other administrative support to the COO and Director Team as needed.
  • Performs other duties as assigned.

Minimum Qualifications
  • Education
    • High school diploma or equivalent required.
    • Associate Degree in an Administrative or related program preferred.
  • Licensure/Certification
    • n/a
  • Experience
    • Three years of experience as an administrative assistant highly preferred.
    • Work experience in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) required.

Competencies Required
  • Knowledge
    • Knowledge of efficient office procedures and organizational practices.
  • Skills
    • Possess interpersonal, communication, and listening skills necessary to deal effectively and courteously with physicians, coworkers, vendors and all levels of staff.
    • Proficient computer skills, specifically Microsoft Outlook, Word, Excel, PowerPoint, and Adobe Acrobat.
    • Attention to detail, submitting work with confidence in its accuracy.
    • Demonstrates professionalism and respect in all forms of communication and correspondence.
    • Strong organizational skills, ensuring documents and information are maintained in an orderly manner.
  • Abilities
    • Ability to practice integrity by showing an uncompromising adherence to strong moral and ethical principles and values.
    • Ability to work in a fast paced, multi-tasking environment while managing rapidly changing demands and re-prioritizing as needed.
    • Ability to maintain strict confidentiality of personnel, fiscal, and health information.
    • Ability to gather information accurately and efficiently.

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