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Administrative Assistant Operations Manager Jobs in Missouri

Kona Ice

Assistant Operations Manager

Arnold, MO · On-site

Assistant Operations Manager Responsibilities: Assist the GM in administrative tasks including but not limited to staffing, logistic, inventory, and marketing efforts Capture & maintain data ...

New

Kona Ice

Assistant Operations Manager

Arnold, MO · On-site

Assistant Operations Manager Responsibilities: Assist the GM in administrative tasks including but not limited to staffing, logistic, inventory, and marketing efforts Capture & maintain data ...

Kona Ice

Assistant Operations Manager

Arnold, MO · On-site

Assistant Operations Manager Responsibilities: Assist the GM in administrative tasks including but not limited to staffing, logistic, inventory, and marketing efforts Capture & maintain data ...

New

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Administrative Assistant Operations Manager information

What is the difference between Administrative Assistant Operations Manager vs Office Manager?

AspectAdministrative Assistant Operations ManagerOffice Manager
Primary RoleOversees administrative and operational functions, manages teams, and implements policiesManages daily office operations, facilities, and administrative staff
Required CredentialsTypically high school diploma or associate degree; experience in operations or administrationHigh school diploma or associate degree; experience in office administration
Work EnvironmentCorporate or organizational settings, often in managerial capacityOffice settings, handling administrative and facilities tasks
Common UsageUsed in organizations with complex operations requiring managerial oversightUsed in small to medium offices to ensure smooth daily operations

While both roles involve administrative tasks, the Administrative Assistant Operations Manager typically has a broader scope, overseeing operations and managing teams, whereas the Office Manager focuses on daily office functions and facilities management. The choice depends on organizational size and complexity.

What does an administrative assistant operations manager do?

An administrative assistant operations manager oversees daily office functions, manages schedules, coordinates communication, and supports operational efficiency. They often handle tasks such as document management, team coordination, and using office software, ensuring smooth business operations.

What cities in Missouri are hiring for Administrative Assistant Operations Manager jobs?

Cities in Missouri with the most Administrative Assistant Operations Manager job openings:

Infographic showing various Administrative Assistant Operations Manager job openings in Missouri as of August 2026, with employment types broken down into 1% As Needed, 87% Full Time, 9% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Administrative Assistant Operations

Saint Louis, MO • On-site

We Are Hiring -- Forest Park Forever
See more jobs at We Are Hiring -- Forest Park Foreverexternal

Full-time

Posted 3 days ago

New

Job description

POSITION SUMMARY

Forest Park Forever seeks an Administrative Assistant to support the Senior Vice President (SVP) of Operations. This role is for an energetic individual with strong communication and organizational skills, and the ability to work autonomously to facilitate the overall effectiveness of the SVP of Operations in their role interfacing with internal and external constituents. , This position reports to the SVP of Operations and will interface and support members of the Department of Parks Planning and Projects, an organization reporting to the SVP of Operations.

PRIMARY RESPONSIBILITIES

Office Management

Provides Administrative support to the SVP of Operations as well as the Director of Parks Planning and Projects.

Supports activities of the Building and Grounds Board Sub-Committee and other Operations Department committees by proactively scheduling meetings, assembling and disseminating information and preparing source documents under the instruction of the SVP of Operations.

Attends Committee meetings or other meetings as requested to record minutes or support special projects or community engagement activity.

Records, summarizes, catalogues and distributes meeting minutes.

Manages and coordinates special projects and events as directed by the SVP of Operations.

Supports and works collaboratively as needed with other Administrative Assistants. Support phone and desk coverage for assistants, receptionist,.

Has a working knowledge of office equipment (i.e., copiers, postage machine etc.) and assists when issues arise.

Types and formats correspondence and other documents from drafts self-created on behalf of and/or created by the SVP of Operations, proofreads letters and publications, processes and coordinates all aspects of communications from the SVP of Operations and the Department of Parks Planning and Projects to the Board, donors, prospects, and other constituents. Ensures that material is accurate.

Drafts and assembles presentations using Power Point and other presentation software.

Ensures all correspondence, contracts and other documents are filed appropriately; maintains project files (mostly electronic) for the SVP of Operations and the Department of Park Planning and Projects.

Responsible for maintaining office standards and administrative best practices.

Proactively manages calendars and addresses scheduling conflicts.

Creates travel plans, arrangements, and itineraries.

Assists with the preparation and proofing of financial information including budget forecasts, account statements and various excel files, as necessary.

Tracks invoices and updates excel files used to compare budgets to actual expenses incurred. Codes, submits, and tracks invoices in accounting and finance software.

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