Administration Coordinator Jobs in Bothell, WA (NOW HIRING)

Chief Administration Officer

Full-Time, On-Site in Bremerton,WA

Exempt (Salaried): $143,624.00 - $183,123.20 Per Year

Benefits at a Glance

• Comprehensive Coverage: Health, Dental & Vision
• Generous PTO: Up to 19 days + 2 mental health days + 10 holidays (pro-rated for part-time)
• Fully Paid YMCA Membership for you and eligible family members
• Company-Paid Life & Disability Insurance
• Student Loan Assistance & Professional Development
• 403(b) Retirement Plan with Company Contributions
• Employee Assistance Program (EAP)
• Pet Insurance
• Free Wellness App (2MorrowHealth)
• Collaborative, Supportive Team Environment

Kitsap Mental Health Services (KMHS) is seeking a Chief Administration Officer to provide executive leadership for Finance, Facilities, and Information Services. This role helps ensure the systems behind client care remain efficient, sustainable, and aligned with agency goals. The CAO plays a key role in long-term planning, operational improvement, and organizational growth. If you are committed to building strong systems that support both staff and services, we welcome your application.

Primary Responsibilities:

• Plans, directs, coordinates, and oversees the Finance, Facilities, and Information Services departments.
• Collaborating with the CEO, shapes policy and procedures and creates the necessary infrastructure to ensure efficient operations of the Agency.
• Assists the CEO in developing and implementing the organization's strategic long and short-range plans.
• Working with key stakeholders, assists in and oversees the timely development of the annual operating and capital budget.
• Reviews and recommends improvements to operational effectiveness, emphasizing cost containment and high-quality client care.
• Oversees Information Technology innovations, networks, cyber security and systems that support improved services and efficiencies.
• Ensures the Electronic Health Record and related systems support operational and reporting requirements.
• Ensures security over AI-enabled systems and agency technologies.
• Coordinates activities with the Facilities Director for the maintenance, care, construction, renovation, accessibility, contract compliance, and safety of all agency owned and leased facilities.
• Administers property, liability, cyber, and other insurance programs.
• Oversee preparation of periodic financial statements and related annual audit requirements.
• Ensures the timely preparation and monitoring of short and long-term cash flow forecasts.
• Provides profitability models of the currently managed care contracts and assists in the development of rate strategies
• Provides expertise in planning and/or expanding new services and facility investments and ensure the preparation of related business case analysis.
• Assumes a lead role in analyzing and exploring means of reducing costs, including participation in performance improvement activities.
• Other duties as assigned.

Department Leadership

• Establish the reporting department's vision to support KMHS's strategic mission, vision, and core values.
• Select and retain excellent employees and act to ensure the quality of service, technical expertise, and continued development. Set high but achievable goals and foster professional growth. Lead by example with the result that department employees are empowered to achieve their objectives.
• Ensure that department systems provide cohesive support to KMHS's mission and that it operates effectively within the ethical, financial, prudent business practice and legal parameters.

Organizational Leadership

• Execute and oversee assigned special and ongoing projects.
• Represents KMHS and interacts with regulatory agencies, insurance carriers, and other professional and community groups.
• Proactively support KMHS's mission, vision, core values, and policies and lead by example for others.
• Develop and maintain effective relationships with other social services and community behavioral health agencies as necessary and internal and external partners to accomplish respective missions.
• Actively participate in the KMHS Administrative meetings, board meetings, and other committees as necessary and appropriate.
• Review progress toward objectives and provide timely reports to the CEO and the board.
• Stand in for the CEO in their absence, as needed.

Minimum Qualifications:

EDUCATION/EXPERIENCE: Bachelor's degree in business, information technology, healthcare administration, or a related healthcare field with four years of managing information services, finance, and/or healthcare administration. High school diploma or GED accepted with 10+ years managing information services, finance, and/or healthcare administration.

EXPERIENCE/SKILLS: Expert-Ten years of progressive leadership experience. Demonstrated knowledge of the interaction of complex organizations and success in achieving organizational missions. High degree of initiative, judgment, energy, discretion, decision making, and the ability to maintain the strictest confidentiality in all business matters.

Preferred Qualifications:

EDUCATION: Master's degree in business, information technology, healthcare administration, or a related healthcare field.

LICENSES/CREDENTIALS: PMP, CPA, Lean Six Sigma.

Performance Requirements:

KNOWLEDGE:

• Articulates knowledge and understanding of organizational policies, procedures, financial systems to manage operations and ensure effective client care and organizational sustainability.
• Process improvement knowledge and experience; formal training/certification is preferred.

SKILLS:

• Effective operations, finance, supervisory and organizational skills.
• Guides individuals and groups toward desired outcomes, setting high-performance standards and delivering quality services.
• Demonstrates proficiency in Microsoft Office applications and others as required.

ABILITIES:

• Demonstrated ability to:
  • Provide hands-on leadership and team-building in internal and external arenas.
  • Assist in developing, implementing, and administering programs and projects from conception through completion.
  • Collaborate effectively to ensure Agency integrity, quality of services, and progress towards goals and vision.
  • Proactively prioritize needs and effectively manage resources.
  • Establish and maintain long-term customer relationships, building trust and respect by consistently meeting and exceeding expectations.

Worksite-Specific Requirements: check applicable worksite(s)

WORKSITE #1: Campbell Location

REQUIREMENT: No additional requirements for this worksite location.

WORKSITE #2: Other KMHS Campuses

REQUIREMENT: Position requires regular travel to other KMHS campuses.

Equipment Operated:Standard office equipment, including computers, fax machines, copiers, printers, telephones, etc.

Work Environment:Office.

Mental/Physical Requirements:While performing the essential functions of the job, the employeeis required to:

• Sit, stand, and walk for extended periods.
• Lift, carry, push, and pull:
  • Up to 10 pounds (frequently)
  • Up to 20 pounds (occasionally)
  • Up to 50 pounds (seldom)
• Use hands and arms for reaching, handling, and manipulation, including reaching above shoulder level.
• Have visual acuity and peripheral vision sufficient to read written materials and observe surroundings.
• Have hearing sufficient to communicate effectively.

Our recruitment processes are designed to prevent discrimination against our people regardless of gender identity or orientation, religion, ethnicity, age, neurodiversity, disability status, citizenship, or any aspect which makes someone unique.