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Administration Coordinator Jobs in Bothell, WA (NOW HIRING)

mpathic

Operations Coordinator

Seattle, WA · On-site

This role combines general administrative support, recruiting coordination, personnel administration, and contractor operations. You'll be responsible for keeping information organized, processes ...

CYNET SYSTEMS

Project Coordinator

Issaquah, WA · On-site

$51 - $56/hr

Support procurement, vendor coordination, and contract administration when required. * Ensure compliance with organizational policies, procedures, and project management standards. * Assist in ...

HOA Talent

HR Coordinator

Seattle, WA · On-site

$27 - $30/hr

HR Coordinator Onsite - Seattle, WA $27-30/hour DOE The Role The HR Coordinator works directly with and reports to the Director of Human Resources, owning the day-to-day administration behind payroll ...

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All JobsAdministration JobsAdministration Coordinator JobsAdministration Coordinator Jobs in Bothell, WA

Administration Coordinator information

See Bothell, WA salary details

$15

$26

$37

How much do administration coordinator jobs pay per hour?

As of Aug 27, 2026, the average hourly pay for administration coordinator in Bothell, WA is $26.01, according to ZipRecruiter salary data. Most workers in this role earn between $21.25 and $29.57 per hour, depending on experience, location, and employer.

What is an administration coordinator?

Administration Coordinators are professionals responsible for managing and organizing office operations and procedures. They handle tasks such as scheduling meetings, maintaining records, supporting staff, and ensuring smooth communication within the organization. Their role is essential for keeping the office running efficiently by coordinating administrative activities and providing support to different departments.

What are some common challenges an administration coordinator may face when managing multiple priorities, and how are they typically addressed?

Administration Coordinators often juggle a variety of tasks such as scheduling meetings, handling correspondence, and supporting different departments. A common challenge is balancing urgent requests from multiple stakeholders while maintaining attention to detail. Effective Administration Coordinators rely on strong organizational skills, clear communication, and prioritization techniques—such as using digital calendars or task management tools—to stay on top of their workload. Regular check-ins with team members and proactive planning help address competing demands and ensure smooth operations.

What are the key skills and qualifications needed to thrive as an administration coordinator, and why are they important?

To thrive as an Administration Coordinator, you need strong organizational, multitasking, and time management skills, often supported by a diploma or degree in business administration or a related field. Familiarity with office software like Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, attention to detail, and problem-solving abilities help you excel in a dynamic office environment. These skills ensure efficient workflow, effective support to teams, and smooth day-to-day operations.

What is the difference between Administration Coordinator vs Administrative Assistant?

AspectAdministration CoordinatorAdministrative Assistant
Required credentialsHigh school diploma; some roles may prefer associate degree or relevant certificationsHigh school diploma; often no formal certification required
Work environmentOffice settings, coordinating multiple administrative tasks and projectsOffice settings, providing clerical support and routine administrative tasks
Employer usageUsed across industries for roles involving coordination and project supportCommonly used for general clerical and support roles in various organizations

The main difference is that an Administration Coordinator typically handles more complex tasks, manages projects, and coordinates teams, while an Administrative Assistant focuses on routine clerical support. Both roles are essential in office environments, but the Coordinator often has broader responsibilities and may require additional skills or certifications.

How much do administration coordinators make in the US?

The average salary for an administration coordinator in the US is around $45,000 to $55,000 per year, depending on experience, location, and industry. Salaries can vary based on the size of the organization and required skills such as proficiency in office software and organizational abilities.

What are the most commonly searched types of Administration jobs in Bothell, WA?

The most popular types of Administration jobs in Bothell, WA are:

What cities near Bothell, WA are hiring for Administration Coordinator jobs?

Cities near Bothell, WA with the most Administration Coordinator job openings:

Administration Coordinator jobs near you
Infographic showing various Administration Coordinator job openings in Bothell, WA as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 16% Part Time, and 4% Contract. Highlights an 90% Physical, 5% Hybrid, and 5% Remote job distribution, with an average salary of $54,092 per year, or $26 per hour.

Business Operations Coordinator

Seattle Humane

Bellevue, WA • On-site

$25 - $28/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 7 days ago

Job description

BENEFITS:
  • Health, dental, vision and more, with an employer contribution
  • 3 weeks paid time off + 10 paid holidays
  • Annual pet care allowance
  • 403(b) with employer match
  • Furry coworkers
  • 30-day paid sabbatical after 4 years
  • Check out our full list of benefits and perks HERE

Non-Exempt role - Starting Wage: $25.00-$28.00/hour
POSITION SUMMARY:
The Business Operations Coordinator serves as a central resource for coordinating the day-to-day operations that keep Seattle Humane running smoothly. Working closely with the Business Operations team and organizational leadership, this position helps ensure projects, initiatives, and operational activities are organized, on track, and executed successfully.
This role provides administrative, operational, and project coordination by facilitating logistics, maintaining business systems, supporting technology administration, coordinating meetings and events, and ensuring consistent follow-through on priorities and deadlines. Through strong organization, proactive communication, and a solutions-oriented mindset, the Business Operations Coordinator creates capacity for leadership to focus on strategic priorities while strengthening the systems that support the organization.
At Seattle Humane, operations create the foundation for impactful programs and support services. By creating structure, improving processes, enabling teams, and keeping work moving forward, the Business Operations Coordinator plays an important behind-the-scenes role in advancing our mission of creating a kinder world for pets and their people.
KEY OR ESSENTIAL FUNCTIONS:
Operational Coordination & Administrative Support
  • Coordinate office operations, administrative processes, and day-to-day business activities.
  • Manage office supply inventory and ordering.
  • Coordinate mailings, shipping, and volunteer mail preparation.
  • Process purchase orders, invoices, and assist with expense and PO reporting.
  • Maintain operational records, templates, documentation, and shared filing systems.
  • Coordinate vendor scheduling, paperwork, renewals, and routine follow-up.
  • Support facilities, technology, and operational logistics as assigned.

Technology & Onboarding Support
  • Coordinate IT ticket submission, tracking, and follow-up with the external IT managed service provider.
  • Support employee technology onboarding and offboarding, including equipment setup, system access requests, technology logistics, and new hire setup.
  • Maintain technology inventories, records, and supporting documentation.

Project & Initiative Coordination
  • Assist with implementation of organization-wide initiatives and process improvement efforts.
  • Maintain project plans, trackers, timelines, status reports, and supporting documentation.
  • Monitor project milestones and follow up with departments regarding deadlines, deliverables, and action items.
  • Coordinate smaller operational projects and assignments.

Meeting & Leadership Support
  • Coordinate logistics for meetings, trainings, and all-staff events, including scheduling, room reservations, catering, materials, and technology needs.
  • Record meeting notes and maintain action item tracking.
  • Coordinate follow-up activities resulting from organizational initiatives and meetings.

Documentation, Reporting & Communications
  • Maintain organizational files, procedures, templates, shared resources, and document filing systems.
  • Support maintenance of policies, SOPs, version control, and document updates.
  • Manage distribution lists.
  • Assist with internal communications, announcements, and message distribution.
  • Support data collection, data entry, and reporting activities in partnership with the Business Intelligence Analyst.

Employee Engagement & Organizational Culture
  • Coordinate employee recognition, appreciation, and gift purchasing and distribution in partnership with Human Resources.
  • Support employee engagement activities, staff events, celebrations, and organizational gatherings.

Continuous Improvement
  • Identify and recommend improvements that increase administrative, operational, and organizational efficiency.
  • Participate in special projects and cross-departmental initiatives that support organizational goals.
  • Perform other duties as assigned.

COMMUNICATIONS/INTERPERSONAL CONTACT:
  • Daily communication with staff, volunteers, vendors, and external service providers.
  • Frequent interaction with organizational leadership, department representatives, cross-functional teams, community partners, donors, and other stakeholders to coordinate projects, meetings, operational activities, and organizational initiatives.
  • Provide professional, responsive, and customer-focused support to internal and external audiences.
  • Facilitate information sharing, follow-up, and coordination between departments to support organizational priorities.
  • Maintain positive working relationships with individuals at all levels of the organization while exercising discretion and professionalism when handling sensitive information.

COMPLEXITY:
The Business Operations Coordinator performs a wide variety of administrative, operational, and project coordination responsibilities supporting day-to-day business operations. The role manages multiple concurrent priorities across departments while ensuring timely completion of assigned work and deliverables.
Strong organizational skills, initiative, attention to detail, and sound judgment are essential to effectively prioritize competing requests while maintaining a high level of accuracy and customer service.
The position operates with moderate independence while collaborating closely with the Business Operations Manager, Business Operations Director, leadership team, staff, volunteers, vendors, and external partners.
KNOWLEDGE, SKILLS AND ABILITIES:
  • Demonstrates strong organizational skills with exceptional attention to detail.
  • Ability to coordinate multiple projects, workflows, deadlines, and competing priorities while ensuring timely follow-through.
  • Strong written and verbal communication skills with the ability to effectively communicate across a variety of audiences.
  • Ability to build and maintain positive working relationships with individuals at all levels of the organization.
  • Demonstrates initiative, anticipation, adaptability, and a proactive, solutions-oriented approach to problem-solving.
  • Exercises sound judgment and discretion when handling confidential or sensitive information.
  • Skilled in maintaining documentation, records, and reporting processes with accuracy and consistency.
  • Experience supporting administrative operations, project coordination, or business operations functions in a professional environment.
  • Proficient in Microsoft Office Suite, Microsoft Teams, SharePoint, and other business productivity tools, with the ability to quickly learn new organizational systems and technology platforms.
  • Strong time management skills with the ability to work independently and collaboratively in a fast-paced environment.
  • Demonstrates professionalism, reliability, flexibility, and commitment to organizational values:
    • Collaboration
    • Compassion
    • Accessibility
    • Adaptability
    • Respect

EDUCATION AND EXPERIENCE:
  • High school diploma or GED
  • Minimum of three years of professional experience in business operations, project coordination or administrative support, or a related field.
  • Familiarity with IT systems, service ticketing workflows, or basic technical support coordination preferred.
  • Experience working in a nonprofit or mission-driven organization preferred.

LOCATION:
The position works in a hybrid capacity, with at least 3 days in person at the Bellevue, WA campus
EQUAL OPPORTUNITY
As an equal opportunity employer, Seattle Humane is committed to providing employment opportunities to all qualified applicants and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status or any other basis prohibited by applicable law.

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