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Administration Associate Jobs in Needham, MA (NOW HIRING)

Apps Associates

Associate Consultant

Acton, MA · On-site

Associate Consultant - Oracle DBA & Cloud Services Practice: Infrastructure / Managed Cloud ... Oracle Applications & Database Administration Development Areas: OCI, OLA and PeopleSoft The ...

New

Standish Management

Associate

Boston, MA · On-site

$64K/yr

We are a provider of specialized fund administration services for Managers and General Partners of ... Standish Management is looking for associates to join our fund administration team. With guidance ...

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All JobsAdministration Associate JobsAdministration Associate Jobs in Needham, MA

Administration Associate information

See Needham, MA salary details

$14

$22

$33

How much do administration associate jobs pay per hour?

As of Aug 23, 2026, the average hourly pay for administration associate in Needham, MA is $22.11, according to ZipRecruiter salary data. Most workers in this role earn between $18.32 and $22.79 per hour, depending on experience, location, and employer.

What is an administration associate?

Administration Associates are professionals who provide vital support to organizations by handling a variety of administrative and clerical tasks. Their responsibilities often include organizing files, scheduling appointments, managing correspondence, and assisting with office operations to ensure smooth workflow. They also frequently help with data entry, record keeping, and coordinating meetings or events. Administration Associates play a key role in maintaining the efficiency and organization of a workplace.

What are the key skills and qualifications needed to thrive as an administration associate?

To thrive as an Administration Associate, you need strong organizational abilities, attention to detail, and proficiency in office procedures, generally supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, time management, and problem-solving skills help an Administration Associate excel in supporting teams and managing multiple tasks. These skills ensure smooth office operations, effective coordination, and reliable administrative support in a busy work environment.

What are some common challenges administration associates face when supporting multiple departments, and how can they manage competing priorities effectively?

Administration Associates often support several departments simultaneously, which can lead to conflicting deadlines and shifting priorities. To manage these challenges, it's important to develop strong organizational and communication skills, prioritize tasks based on urgency and impact, and proactively clarify expectations with supervisors and team members. Utilizing tools like shared calendars, task management software, and regular check-ins can help ensure that all responsibilities are addressed efficiently. Seeking feedback and being adaptable also contribute to maintaining a smooth workflow in a dynamic office environment.

What is the difference between Administration Associate vs Administrative Assistant?

AspectAdministration AssociateAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; some roles may prefer associate degree
Work EnvironmentOffice settings across various industriesOffice settings across various industries
Employer & Industry UsageCommon in corporate, healthcare, and government sectorsCommon in corporate, healthcare, and nonprofit sectors
Job ResponsibilitiesSupporting administrative tasks, data entry, schedulingHandling correspondence, scheduling, filing, customer service

While both roles support administrative functions, an Administration Associate often has a broader scope, including data management and project support, whereas an Administrative Assistant typically focuses on clerical and scheduling tasks. Both positions are vital in office operations and share similar credentials and work environments.

What are the most commonly searched types of Administration jobs in Needham, MA?

The most popular types of Administration jobs in Needham, MA are:

What cities near Needham, MA are hiring for Administration Associate jobs?

Cities near Needham, MA with the most Administration Associate job openings:

Administration Associate jobs near you
Infographic showing various Administration Associate job openings in Needham, MA as of August 2026, with employment types broken down into 1% As Needed, 69% Full Time, 28% Part Time, 1% Temporary, and 1% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $45,988 per year, or $22.1 per hour.

Administration and Compliance Support Associate

Peabody Properties, Inc.

Quincy, MA

$75K/yr

Full-time

Medical, Dental, Life, Retirement, PTO

Re-posted 9 days ago

Job description

Peabody Properties, a well-established leader in housing is seeking an Administration and Compliance Support Associate. This role provides comprehensive support to the Senior Director, ensuring the organization remains in full alignment with state and federal housing laws, governmental regulations, and internal policies.

The ideal candidate will be a proactive professional capable of managing sensitive information and complex projects with minimal supervision. This role is a cornerstone of our compliance infrastructure, requiring a blend of technical system management, policy drafting, and inter-departmental coordination.

Responsibilities

Regulatory Compliance & Resident Relations

  • Hearings & Notifications: In coordination with the Senior Director, manage the response process for Predetermination Hearings involving potential criminal activity and Fair Housing concerns. Draft and issue formal approval/denial notifications in strict accordance with PPI Policies and Procedures.
  • Policy Development: Draft, edit, and maintain Resident Selection Plans and Limited English Proficiency (LEP) policies. Conduct regular audits of property sites to ensure field-level compliance with these standards.
  • Regulatory Reporting: Assist in the preparation of standard reporting for state, federal, and local agencies. Ensure Compliance and Property Managers respond to regulatory inspections in a timely and effective manner.

Systems Coordination & Database Management

  • Agency Liaison: Serve as the primary coordinator and administrator for Federal, State, and Local systems, including but not limited to SAMS, EOHLC (State Occupancy Reports), RI Housing, MassHousing, and the City of Boston Census.
  • Access Control: Manage user access, credential maintenance, and terminations for Mass Access and other proprietary state/local databases.
  • Data Integrity: Maintain organizational databases related to property lease-ups, inspections, and new development data. Manage annual registration and maintenance of DUNS/UEI numbers within the federal SAM system.

Operational & Executive Support

  • Communications: Draft confidential correspondence, legal notices, and internal memoranda. Collaborate with the Senior Director to write and distribute periodic newsletters regarding policy updates to the department.
  • Development Support: Assist in the lease-up phase of new developments by preparing Property Fact Sheets, coordinating utility allowances, and generating relevant reports for owners and investors.
  • Administrative Oversight: Proactively manage conflicting priorities and project deadlines. Provide front-desk coverage at the Corporate Office as required to ensure seamless business operations.

Education and Experience

  • 3–5+ years of experience in administrative support, preferably within affordable housing, legal, or regulatory compliance sectors.
  • Advanced knowledge of database administration and fluency in housing-specific platforms (EOHLC, SAMS, etc.) is highly preferred.
  • Proven ability to handle highly sensitive and confidential information with professional integrity.
  • Exceptional writing and editing skills, with the ability to translate complex regulations into clear, actionable policies.
  • Strong organizational skills with the ability to work under pressure, prioritize multi-phase projects, and meet strict external deadlines.

Compensation and Benefits:

Peabody Properties offers $75K dependent on experience, location, property size and budget, along with a rich benefits package that includes, but is not limited to, medical, dental, 401(k), STD, life insurance, Employee Assistance Programs (EAP), paid time off, paid holidays, paid training, tuition reimbursement, wellness programs, employee referral bonuses, and flex spending.

EEO Statement:

Peabody Properties is an Equal Opportunity Employer and is committed to workforce diversity. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, gender identity, sexual orientation, and other legally protected characteristics. If you require a reasonable accommodation because of a disability for any part of the employment process, please e-mail our Talent Acquisition Manager and let us know the nature of your request and your contact information. Smoke-free workplace. Drug-free work environment

Peabody Properties participates in E-Verify

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