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Administration Associate Jobs in Needham, MA (NOW HIRING)

HarbourVest

Associate, Primary Investments

Boston, MA · Hybrid

$140K - $150K/yr

HarbourVest is currently seeking candidates for our pre-MBA Associate program in the Primary Investment Group in Boston, MA. Our Associate program is designed to offer a unique experience within the ...

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All JobsAdministration Associate JobsAdministration Associate Jobs in Needham, MA

Administration Associate information

See Needham, MA salary details

$14

$22

$33

How much do administration associate jobs pay per hour?

As of Aug 23, 2026, the average hourly pay for administration associate in Needham, MA is $22.11, according to ZipRecruiter salary data. Most workers in this role earn between $18.32 and $22.79 per hour, depending on experience, location, and employer.

What is an administration associate?

Administration Associates are professionals who provide vital support to organizations by handling a variety of administrative and clerical tasks. Their responsibilities often include organizing files, scheduling appointments, managing correspondence, and assisting with office operations to ensure smooth workflow. They also frequently help with data entry, record keeping, and coordinating meetings or events. Administration Associates play a key role in maintaining the efficiency and organization of a workplace.

What are the key skills and qualifications needed to thrive as an administration associate?

To thrive as an Administration Associate, you need strong organizational abilities, attention to detail, and proficiency in office procedures, generally supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, time management, and problem-solving skills help an Administration Associate excel in supporting teams and managing multiple tasks. These skills ensure smooth office operations, effective coordination, and reliable administrative support in a busy work environment.

What are some common challenges administration associates face when supporting multiple departments, and how can they manage competing priorities effectively?

Administration Associates often support several departments simultaneously, which can lead to conflicting deadlines and shifting priorities. To manage these challenges, it's important to develop strong organizational and communication skills, prioritize tasks based on urgency and impact, and proactively clarify expectations with supervisors and team members. Utilizing tools like shared calendars, task management software, and regular check-ins can help ensure that all responsibilities are addressed efficiently. Seeking feedback and being adaptable also contribute to maintaining a smooth workflow in a dynamic office environment.

What is the difference between Administration Associate vs Administrative Assistant?

AspectAdministration AssociateAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; some roles may prefer associate degree
Work EnvironmentOffice settings across various industriesOffice settings across various industries
Employer & Industry UsageCommon in corporate, healthcare, and government sectorsCommon in corporate, healthcare, and nonprofit sectors
Job ResponsibilitiesSupporting administrative tasks, data entry, schedulingHandling correspondence, scheduling, filing, customer service

While both roles support administrative functions, an Administration Associate often has a broader scope, including data management and project support, whereas an Administrative Assistant typically focuses on clerical and scheduling tasks. Both positions are vital in office operations and share similar credentials and work environments.

What are the most commonly searched types of Administration jobs in Needham, MA?

The most popular types of Administration jobs in Needham, MA are:

What cities near Needham, MA are hiring for Administration Associate jobs?

Cities near Needham, MA with the most Administration Associate job openings:

Administration Associate jobs near you
Infographic showing various Administration Associate job openings in Needham, MA as of August 2026, with employment types broken down into 1% As Needed, 69% Full Time, 28% Part Time, 1% Temporary, and 1% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $45,988 per year, or $22.1 per hour.

Program Administration Associate (Mandarin Speaking)

Sevita Health

Marlborough, MA • On-site

$16/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 5 days ago

Sevita Health rating

5.7

Company rating: 5.7 out of 10

Based on 285 frontline employees who took The Breakroom Quiz

790th of 893 rated healthcare providers

Job description

MENTOR Adult Day Health, a member of the Sevita family, provides day programs for elders with complex medical or rehabilitative needs. This allows seniors to obtain quality healthcare while remaining active and involved in the community and continuing to live in their own homes. Our programs are staffed with qualified, experienced licensed nurses and caregivers who are trained to provide individual assistance to each person we serve.
Bilingual Program Administration Associate
Aging Well Adult Day Health - Marlborough, MA
Pay: $16.00 per hour + Benefits
Schedule: Monday-Friday | 7:00 AM - 3:30 PM
Do you enjoy helping others while keeping an office running smoothly? At Aging Well Adult Day Health, you'll play an important role in supporting our participants, families, and staff every day. If you're organized, friendly, and bilingual in Mandarin, we'd love to meet you!
What You'll Do
As a Program Administration Associate, you'll help ensure our center operates efficiently by providing administrative and program support. Responsibilities include:
  • Maintain and update electronic records and program documentation
  • Track participant time and attendance
  • Record meal counts and assist with Federal Food Program paperwork
  • Help coordinate participant transportation
  • File, organize, and retrieve records and documents
  • Sort, assemble, and distribute mail and other materials
  • Answer phones, direct calls, and take messages
  • Greet participants, families, and visitors with a warm, professional attitude
  • Assist with copying, faxing, scanning, and other administrative projects
  • Support daily office operations while maintaining confidentiality and accuracy
  • Follow company policies and safety guidelines
  • Contribute to a positive, respectful, and team-oriented workplace

What We're Looking For
  • Fluent in Mandarin and English (preferred)
  • High school diploma or GED
  • Strong communication and customer service skills
  • Basic computer and data entry skills
  • Excellent attention to detail and organizational skills
  • Dependable, caring, and able to multitask in a busy environment

Why Join Sevita?
At Sevita, we believe everyone deserves to live well. Join a team that's making a difference in the lives of older adults every day.
We offer:
  • Full-time benefits package
  • Medical, dental, and vision insurance
  • 401(k) with company match
  • Paid time off and holiday pay
  • Career growth and advancement opportunities nationwide
  • Supportive team environment
  • Meaningful work that makes a real impact

If you're looking for a rewarding career where your bilingual skills can make a difference, we'd love to hear from you.
Apply today and join the Aging Well Adult Day Health team in Marlborough!
Sevita is a leading provider of home and community-based specialized health care. We believe that everyone deserves to live a full, more independent life. We provide people with quality services and individualized supports that lead to growth and independence, regardless of the physical, intellectual, or behavioral challenges they face.
We've made this our mission for more than 50 years. And today, our 40,000 team members continue to innovate and enhance care for the 50,000 individuals we serve all over the U.S.
As an equal opportunity employer, we do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, citizenship, or any other characteristic protected by law

What Sevita Health employees say

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Benefits

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About Sevita

Sourced by ZipRecruiter

Sevita is a leading provider of home and community-based specialized health care. We believe that everyone deserves to live a full, more independent life. We provide people with quality services and individualized support that leads to growth and independence, regardless of the physical, intellectual, or behavioral challenges they face. We've made this our mission for more than 50 years. And today, our 40,000 team members continue to innovate and enhance care for the 50,000 individuals we serve. We're an Equal Opportunity Employer, including disability/vets. Sevita is a leading provider of home and community-based specialized health care, similar companies include Brookedale Senior Living, A New Hope, and North Star.

Industry

Nursing and residential care facilities

Company size

10,000+ Employees

Headquarters location

Boston, MA, US

Year founded

1980

Social media

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