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Administration Assistant Jobs in Butte, MT (NOW HIRING)

Workiva

Spring 2027 Intern - Marketing (MBA)

Helena, MT · On-site

$35/hr

The Product Marketing - MBA Intern will collaborate with the Product Marketing team to define ... You will perform competitive analysis, assist with go-to-market launch strategies, and track ...

New

Workiva

Spring 2027 Intern - Marketing (MBA)

Helena, MT · On-site +1

$35/hr

The Product Marketing - MBA Intern will collaborate with the Product Marketing team to define ... You will perform competitive analysis, assist with go-to-market launch strategies, and track ...

New

Town Pump

HOTEL ASSISTANT MANAGER

Butte, MT · On-site

As a Hotel Assistant General Manager , you will: * perform duties to effectively assist the General ... Administration guidelines to include Bloodborne Pathogens. * maintain familiarity will all ...

Action Inc

Teacher Assistant - Head Start

Butte, MT · On-site

$14.50 - $18.50/hr

... Assistant-Butte Head Start Employment/FLSA Status: Full-Time/Non-Exempt/Seasonal Wage: DOE We are ... the administration of Community Action programs. The successful candidate is responsible for ...

Action Inc

Teacher Assistant - Head Start

Butte, MT · On-site

$14.50 - $18.50/hr

... Assistant-Butte Head Start Employment/FLSA Status: Full-Time/Non-Exempt/Seasonal Wage: DOE We are ... the administration of Community Action programs. The successful candidate is responsible for ...

Montana

Pharmacy Assistant

Deer Lodge, MT · On-site

$16 - $20.50/hr

PHARMACY ASSISTANT MONTANA STATE PRISON DEER LODGE, MT The Montana Department of Corrections (DOC ... Administration for verification. For more information about E-Verify, please visit the E-Verify ...

State of Montana

Pharmacy Assistant

Deer Lodge, MT · On-site

$16 - $20.50/hr

PHARMACY ASSISTANT MONTANA STATE PRISON DEER LODGE, MT The Montana Department of Corrections (DOC ... Administration for verification. For more information about E-Verify, please visit the E-Verify ...

State of Montana

Pharmacy Assistant

Deer Lodge, MT · On-site

$16 - $20.50/hr

PHARMACY ASSISTANT MONTANA STATE PRISON DEER LODGE, MT The Montana Department of Corrections (DOC ... Administration for verification. For more information about E-Verify, please visit the E-Verify ...

State of Montana

Pharmacy Assistant

Deer Lodge, MT · On-site

$16 - $20.50/hr

PHARMACY ASSISTANT MONTANA STATE PRISON DEER LODGE, MT The Montana Department of Corrections (DOC ... Administration for verification. For more information about E-Verify, please visit the E-Verify ...

Aptive

Medical Support Assistant

Harrison, MT · On-site

$38K - $49K/yr

Job Summary Medical Support Assistant (MSA) - VA Rocky Mountain Network Employer: Aptive Resources ... Administration facilities and offices across the U.S. with health care staffing and program support ...

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All JobsAdministration JobsAdministration Assistant JobsAdministration Assistant Jobs in Butte, MT

Administration Assistant information

See Butte, MT salary details

$11

$20

$30

How much do administration assistant jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for administration assistant in Butte, MT is $20.42, according to ZipRecruiter salary data. Most workers in this role earn between $16.78 and $22.64 per hour, depending on experience, location, and employer.

What is an administration assistant?

Administration Assistants are professionals who provide essential support to an organization by handling a variety of clerical and administrative tasks. Their duties often include managing correspondence, scheduling appointments, organizing files, and assisting with office operations. They play a vital role in ensuring the smooth running of daily activities within an office and often serve as the first point of contact for clients and visitors. Strong communication, organizational, and multitasking skills are important for success in this position.

What are the key skills and qualifications needed to thrive as an administration assistant, and why are they important?

To thrive as an Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in standard office procedures, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, scheduling tools, and sometimes basic accounting systems is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in supporting teams and handling multiple tasks. These skills ensure smooth office operations, efficient workflow, and reliable support for colleagues and management.

What are some common challenges administration assistants face when managing multiple priorities, and how can they effectively address them?

Administration Assistants frequently juggle various tasks such as scheduling meetings, handling correspondence, and supporting different team members. Balancing multiple priorities can be challenging, especially when urgent requests come in unexpectedly. Effective time management, clear communication with supervisors about workload, and learning to prioritize tasks based on urgency and importance can help manage these challenges. Utilizing organizational tools like calendars and task lists also aids in staying on track and reducing stress.

What is the difference between Administration Assistant vs Receptionist?

AspectAdministration AssistantReceptionist
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma or equivalent; no specific certifications usually required
Work EnvironmentOffice settings, supporting multiple departments or teamsFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries including corporate, healthcare, educationPrimarily in customer-facing roles, hospitality, corporate offices

While both roles support office operations, an Administration Assistant typically handles a broader range of administrative tasks across departments, whereas a Receptionist mainly manages front desk duties and visitor interactions. The roles often overlap but differ in scope and responsibilities.

What are the jobs of an administration assistant?

An administration assistant provides clerical support by managing schedules, handling correspondence, organizing files, and performing data entry. They often use office software like Microsoft Office and may assist with reception duties, ensuring smooth daily operations in an office environment.
More about Administration Assistant jobs

What are the most commonly searched types of Administration jobs in Butte, MT?

The most popular types of Administration jobs in Butte, MT are:

What cities near Butte, MT are hiring for Administration Assistant jobs?

Cities near Butte, MT with the most Administration Assistant job openings:

Administration Assistant jobs near you
Infographic showing various Administration Assistant job openings in Butte, MT as of August 2026, with employment types broken down into 1% As Needed, 72% Full Time, 23% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $42,483 per year, or $20.4 per hour.

Payroll Systems Supervisor

Helena Public Schools

Helena, MT • On-site

$64K - $76K/yr

Full-time

Re-posted 27 days ago

Key responsibilities

  • Manage and process payroll for all district employees, including regular, substitute, and extra-duty assignments.

  • Ensure the accuracy of payroll data through system audits, reconciliations, and quality control processes.

  • Supervise payroll support staff and provide guidance to district bookkeepers and administrative personnel on payroll procedures and time reporting.

Job description

Position Type:
Independent
Date Posted:
7/9/2026
Location:
Lincoln Center (Administration Offices)
Payroll Systems Supervisor
Helena Public Schools is seeking a highly organized, detail-oriented Payroll Systems Coordinator to lead the District's payroll operations and ensure accurate, timely compensation for approximately 1,200 employees. This key position is responsible for managing payroll processing, tax reporting, employee payroll records, benefit deductions, payroll system administration, and regulatory compliance while serving as a trusted resource for employees and administrators.
The ideal candidate combines strong technical expertise with exceptional analytical skills, sound judgment, and a commitment to providing outstanding customer service. This position works collaboratively with Human Resources, Business Services, district administrators, and external agencies to ensure payroll accuracy, compliance, and efficient financial operations.
Some of what you will do:
  • Manage and process payroll for all district employees, including regular, substitute, and extra-duty assignments.
  • Ensure the accuracy of payroll data through system audits, reconciliations, and quality control processes.
  • Maintain employee payroll records, leave balances, earnings, deductions, and benefit withholdings.
  • Administer payroll-related employee benefit deductions, including Section 125 Cafeteria Plans, retirement contributions, insurance premiums, and other voluntary deductions.
  • Prepare and submit payroll tax filings, retirement reports, W-2s, Affordable Care Act (ACA) reporting, and other required federal, state, and local reports.
  • Serve as the District's authorized representative for employee payroll tax reporting and compliance matters.
  • Coordinate payroll functions with Human Resources to support employee onboarding, separations, benefit changes, and leave administration.
  • Assist with annual budget development by preparing payroll, benefit, and staffing projections.
  • Supervise payroll support staff and provide guidance to district bookkeepers and administrative personnel on payroll procedures and time reporting.
  • Serve as the primary liaison with payroll software vendors and support continuous improvement of payroll systems and processes.
  • Respond to employee payroll questions with professionalism, discretion, and commitment to excellent customer service.
  • Maintain accurate audit trails and ensure compliance with District policies, collective bargaining agreements, and applicable federal and state regulations.
  • Only minimum duties are listed; other duties as assigned.

Who we are looking for:
  • Bachelors degree from an accredited college or university in accounting, business administration, or a related field is preferred; and
  • Minimum two years of experience in payroll processing, accounting, or financial reporting, including general ledger, payroll and benefits administration, statistical reporting, budgeting, account analysis, internal auditing, time and attendance, and report writing; or an equivalent combination of education and experience as determined by the district.
  • Proficient with MS Office products (Excel, Word, Access); experience with payroll and accounting software such as Tyler School ERP Pro, Sequel, and Query tools preferred.
  • Knowledge of payroll tax regulations, IRS reporting requirements, and governmental accounting procedures required.

Preferred qualifications:
  • Experience with public sector payroll and accounting; experience in a school district setting is ideal
  • Familiarity with Montana-specific reporting requirements including TRS, PERS, and Montana Department of Revenue withholding
  • Leadership experience to provide supervision for one district report

How to Apply
Complete the online application, hpsjob.com, to include a cover letter and resume. This position is ongoing, and applications are accepted immediately.
The starting pay is $64,663.56-$76,496.16 per year depending on experience. The district also has a comprehensive benefits package.
Initial review date will be September 11, 2026
Question? Email humanresources@helenaschools.org.
Important Notes
  • This recruitment may also be used to fill additional positions per business needs.
  • Prior to employment, you must successfully complete the appropriate background check required for employment.

The Helena School District is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, national origin, genetic information, sex, age, gender, sexual orientation, gender identity and expression, ancestry, marital status, military status, citizenship status, culture, social origin or condition, use of lawful products while not at work, political affiliation or a mental, physical or sensory disability, or by any other distinguishing characteristic if otherwise able to perform the essential functions of a job with reasonable accommodations. Persons with a disability who need assistance in the application process or those needing this announcement in an alternate format may email recruit@helenaschools.org or call (406) 324-2012. TTY users should first call 711 to access the Traditional Relay Service from Montana Relay.

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