Administrate Assistant Jobs in Virginia (NOW HIRING)

TST TACTICAL DEFENSE SOLUTIONS, INC.
DBA TIDEWATER DEVELOPMENT SERVICES CORPORATION (TDSC)

Our search is currently limited to qualified candidates living within the Hampton Roads commuting area.

SUMMARY:

The Project Manager's responsibility includes managing commercial building construction projects located throughout the Hampton Roads area. Responsibilities include customer interface and ensuring customer satisfaction; developing means and methods; analyzing and competitively purchasing subcontractor services and material purchases; reviewing proposed designs for constructability, value-engineering, contract negotiations; creating, updating and enforcing project schedules; problem solving; coordinating project meetings as needed; keeping project records and documents; managing project cost; managing change orders, managing submittals and other necessary project documents and physically inspecting projects to monitor progress and compliance with project standards.

ESSENTIAL FUNCTIONS / MAJOR RESPONSIBILITIES:

Responsible for full project ownership including, but not limited to:

• Coordinate all activities with the Superintendent and project team.
• Serve as liaison between the division lead and project superintendent.
• Own all project finances.
• Organize, understand, and maintain up-to-date contract documents.
• Prepare the project construction schedule in conjunction with the Superintendent and required subcontractor input.
• Coordinate the intent and implementation of the final project budget.
• Oversight of and adherence to established project schedule and project budget, including the development of recovery schedules and/or budget reconciliation as necessary.
• Issue all subcontract scopes.
• Prepare a master submittal schedule and submittal log.
• Responsible for preparation and review of all required submittals.
• Schedule and conduct regular owner and subcontractor coordination and preconstruction meetings.
• Receive, review, document, and administrate the resolution to all project specific issues.
• Assist the Superintendent in implementation and coordination of on-site quality control and safety procedures.
• Receive, review, and process all subcontractor Requests for Information (RFI) and Requests for Proposal (RFP) forms.
• Prepare, distribute, and acquire approval of all Owner Change Order Requests.
• Prepare and distribute all subcontractor Change Orders and associated budget revisions.
• Prepare and distribute the monthly Owner Applications for payment.
• Oversight of all project administrative logs and close-out activities.
• Review of daily field reports for projects, with follow-up action if warranted.
• Drive the importance of a safety-first mindset to everyone touching the project.
• Comfortable managing multiple projects at varying stages within a lifecycle.
• Assist the Division Lead in cost estimation, subcontractor scope development and client negotiations, as needed.
• Manage a small team of employees, providing oversight, direction, and mentoring in accordance to company policies and procedures.
• Foster and cultivate a team culture that aligns with company mission and values.
• Must reside within commuting distance of our main office in Virginia Beach, VA.
• This is an in-person, on-site position.
• NEED TO BE ABLE TO OBTAIN BASE ACCESS FOR ONGOING PROJECTS!

POSITION SPECIFIC QUALIFICATIONS & EXPERIENCE

• B.S. in Construction Management, Engineering, or related field position OR equivalent combination of education and experience.
• 5 years of industry experience, preferably in general contracting.
• Extensive experience and knowledge of Construction estimating, means and methods, accounting, document administration, and a thorough understanding of industry practices.
• Application of LEED certifications is preferred, but no required.
• Experience with construction industry scheduling software.
• Previous experience managing employees preferred.
• Some periodic travel may be required.
• DBIA certification a plus, but not required.
• Blueprint Reading
• Experience with Microsoft Office (Excel, Word, Project & Outlook) is preferred.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers, subcontractors, or employees of the organization.
• Must be 18 years of age.
• Must be punctual and reliable.
• Must be organized and have an eye for detail.

KNOWLEDGE, SKILLS & ABILITIES:

• Dependable.
• Attention to Detail.
• Follow through.
• Excellent verbal and written communication.
• Proactively identifies potential issues.
• Solve problems calmly and collaboratively.
• Willingness to receive and give constructive performance feedback.
• Manage time and competing priorities.
• Ability to use and learn current and future technology.
• Ability to travel to jobsites as needed.
• Ability to calculate figures and amounts such as proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Ability to lift 50-100 lbs. regularly and perform physically demanding tasks.
• Ability to climb a ladder, work from scaffolding and manlifts, comfortable working at heights.
• Ability to perform job duties while standing, bending, lifting, kneeling, stooping, crouching, crawling, balancing, and climbing for extended periods.
• Comfortable working at heights, on ladders, lifts, scaffolding, and on sloped surfaces.
• This position involves work at a construction site where duties will be performed both indoors and outdoors.
• Overtime may be required from time to time to meet project deadlines.
• Dexterity of hands and fingers.

SALARY:

• Range: $85,000 - $140,000/year
• Negotiable - depending on experience.
• Paid Weekly on Fridays (Mon thru Sun Work Week) w/ paystubs emailed.

BENEFITS:

• Health, Dental & Vision Insurance - Eligible after 30 Days, Enrolled on 1st of month - 50% of employee rate paid for employee for Health & Dental only.
• 401(k) - w/ employer match up to 3% of annual income after (1) year of employment.
• Paid Time Off (8 Days) - New Year, Memorial Day, Independence Day, Labor Day, Thanksgiving, & Christmas + 2 additional days, usually utilized at Christmas and Thanksgiving
• Earned Leave (Vacation/Sick) - 80 Total Hours Accrued Annually
  • Vacation (24 hours annually, accrued at 0.47 hours a week) - never expires, but caps at 24 hours.
  • Sick (up to 56 hours annually, accrued at 1 hour of paid sick leave for every 30 hours worked) - never expires, but caps at 56 hours.
• Voluntary supplemental insurance options are available to employees at their own expense.
• Voluntary life insurance is available to employees at their own expense.
• Vehicle Allowance OR Company Vehicle
• Fuel Card

EOE/M/F/Disability/Vet

DISCLAIMER:
This job description is intended to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job. The employer reserves the right to modify, add, or remove duties and to assign other duties as necessary. Employment remains at-will unless otherwise specified in a written agreement.