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Admin Jobs in Waterloo, ON (NOW HIRING)

Targeted Talent

Systems Administrator

Cambridge, ON

  • Medical

The Systems Administrator position covers all aspects of the business operations, and is responsible for effective provisioning, installation/configuration, operation, and maintenance of systems ...

Bullet Trade Services

Office Administrator

Guelph, ON · On-site

CA$45K - CA$60K/yr

  • PTO

Position Summary The Office Administrator plays a key role in supporting the Leadership Team, consisting of the CEO, General Manager, Director of Finance, and HR Manager. This position is responsible ...

401 Auto

Inventory Administrator

Kitchener, ON · On-site

CA$50K/yr

We are seeking a highly organized and detail-oriented Inventory Administrator to join our team. This position plays a critical role in supporting inventory operations, maintaining accurate records ...

401 Auto

Inventory Administrator

Kitchener, ON · On-site

CA$50K/yr

We are seeking a highly organized and detail-oriented Inventory Administrator to join our team. This position plays a critical role in supporting inventory operations, maintaining accurate records ...

GHD

Payroll Administrator

Waterloo, ON · Hybrid

CA$31.95 - CA$53.25/hr

We are seeking a Senior Payroll Administrator to serve as a key subject matter expert supporting endtoend payroll operations for our Canadian workforce in Waterloo. This role is critical to ensuring ...

Targeted Talent

Senior Systems Administrator

Kitchener, ON · Remote

$90K - $95K/yr

  • Medical

  • Dental

We are looking for an experienced Senior Systems Administrator (Windows) for our client. This is a permanent position, remote in Ontario! Our client is a large fintech firm with a product that you've ...

Targeted Talent

Senior Systems Administrator

Guelph, ON · Remote

$90K - $95K/yr

  • Medical

  • Dental

We are looking for an experienced Senior Systems Administrator (Windows) for our client. This is a permanent position, remote in Ontario! Our client is a large fintech firm with a product that you've ...

Targeted Talent

Senior Systems Administrator

Kitchener, ON · Remote

$90K - $95K/yr

  • Medical

  • Dental

We are looking for an experienced Senior Systems Administrator (Windows) for our client. This is a permanent position, remote in Ontario! Our client is a large fintech firm with a product that you've ...

Targeted Talent

Senior Systems Administrator

Guelph, ON · Remote

$90K - $95K/yr

  • Medical

  • Dental

We are looking for an experienced Senior Systems Administrator (Windows) for our client. This is a permanent position, remote in Ontario! Our client is a large fintech firm with a product that you've ...

Mammoet

Operations Administrator

Puslinch, ON · On-site

  • Medical

  • Dental

  • PTO

SUMMARY OF THE ROLE Operations Administrator Working in Puslinch, On Our administrative teams play a critical role in the smooth running of our business. With complex, challenging projects being ...

ShareWord

Ministry Administrator

Guelph, ON · On-site

THE OPPORTUNITY The Ministry Administrator provides support to approved strategic and operational plans and activities for the areas of Gospel Outreach (GO) Trips and our Global Church Program (GCP)

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Showing results 21-40

All JobsAdmin JobsAdmin Jobs in Waterloo, ON

Admin information

What is an admin?

Admin jobs, short for administrative jobs, involve supporting the daily operations of an organization through tasks such as scheduling, managing correspondence, organizing files, and assisting staff or management. Administrative professionals are often responsible for handling phone calls, data entry, office supply management, and coordinating meetings or events. Their work ensures that business processes run smoothly and efficiently, making them essential to both small offices and large organizations.

What are the key skills and qualifications needed to thrive as an admin?

To thrive as an Admin, you need strong organizational skills, attention to detail, and proficiency in office management, typically supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and sometimes basic bookkeeping systems is often required. Excellent communication, multitasking abilities, and a proactive attitude are standout soft skills in this role. These competencies are crucial for ensuring efficient office operations, supporting teams, and maintaining a productive workplace.

What are some common challenges faced by administrative professionals, and how can they overcome them?

Administrative professionals often juggle multiple priorities, such as managing schedules, handling correspondence, and supporting different team members. A common challenge is balancing urgent requests with ongoing tasks, which requires strong organizational skills and adaptability. Building effective communication with colleagues and setting clear boundaries around deadlines can help manage workload efficiently. Utilizing productivity tools and regularly reviewing priorities can also support success in this dynamic role.

What is the difference between Admin vs Receptionist?

AspectAdminReceptionist
CredentialsHigh school diploma, administrative trainingHigh school diploma, customer service skills
Work EnvironmentOffice settings, handling various administrative tasksFront desk, greeting visitors, answering calls
Employer & Industry UsageBusinesses, organizations, corporate officesHospitals, hotels, corporate front desks
Common Search & ComparisonAdministrative support roles, office managementFront desk duties, customer interaction

While both Admin and Receptionist roles are vital in office environments, Admin positions typically involve broader administrative responsibilities such as managing schedules, correspondence, and office operations. Receptionists mainly focus on greeting visitors, answering phones, and providing front desk support. The Admin role often requires more diverse skills and may involve supervising other staff, whereas Receptionists primarily handle front-facing customer service tasks.

What are the top 5 skills for administration?

Administrative professionals need strong organizational skills, effective communication, proficiency with office software like Microsoft Office, problem-solving abilities, and time management. These skills help ensure efficient office operations and support to teams and management.

What are types of admin jobs?

Admin jobs encompass a variety of roles such as administrative assistants, office managers, executive assistants, data entry clerks, and receptionists. These positions typically involve tasks like scheduling, correspondence, record keeping, and using office software, often requiring organizational and communication skills.

What kind of work does an admin do?

An admin, or administrative professional, handles tasks such as managing schedules, organizing files, preparing documents, and coordinating communication within an organization. They often use office software like Microsoft Office and may assist with customer service or data entry to support daily operations.

What are popular job titles related to Admin jobs in Waterloo, ON?

For Admin jobs in Waterloo, ON, the most frequently searched job titles are:

What job categories do people searching Admin jobs in Waterloo, ON look for?

The top searched job categories for Admin jobs in Waterloo, ON are:

What cities near Waterloo, ON are hiring for Admin jobs?

Cities near Waterloo, ON with the most Admin job openings:

Admin jobs near you
Infographic showing various Admin job openings in Waterloo, ON as of August 2026, with employment types broken down into 70% Full Time, 23% Part Time, 1% Temporary, and 6% Contract. Highlights an 91% Physical, 2% Hybrid, and 7% Remote job distribution.

Systems Administrator

Targeted Talent

Cambridge, ON

Full-time

Medical

Re-posted 17 days ago

Job description

Client

Our client is growing quickly. We are looking for a full-time Systems Administrator to be part of their team in Kitchener. They provide the latest technologies in digital phone, high speed internet, web hosting, cloud and managed services.

With their growth, there is potential for you to grow with them and advance your career.

Position Overview:

The Systems Administrator position covers all aspects of the business operations, and is responsible for effective provisioning, installation/configuration, operation, and maintenance of systems hardware and software and related infrastructure. This candidate participates in technical research and development to enable continuing innovation within the infrastructure.

This candidate is accountable for the following systems: Linux and Windows systems that support the operation and infrastructure of our Managed Service Provider and Internet Service Provider lines of business; Responsibilities on these systems include administration engineering and provisioning, operations and support, maintenance and research and development to ensure continual innovation.

The clients success is driven by strong Customer service and innovative approach to solutions which couldn’t be possible without a commitment to teamwork.

Tasks and Responsibilities:

  • Perform system migrations via Hyper-V and VMware.
  • Perform daily system monitoring to ensure availability and integrity of all hardware.
  • Review system and application logs and verify completion of scheduled tasks.
  • Ensure systems are fully patched and up to date.
  • Ensure backups are completed and verified successfully.
  • Deploy, maintain and troubleshoot our rapidly expanding infrastructure.
  • Deploy and configure servers with associated hardware and peripherals.
  • Migrate and maintain customer email platforms.
  • Investigate and troubleshoot infrastructure issues internally and for customers.
  • Ensure documentation is up to date and maintained.
  • Monitor and maintain data centers at various locations.
  • Monitor systems for uptime, security and availability.
  • Provide tier 2/3 technical support when required.
  • Participate in on-call rotation.

Skills, Experience and Qualifications:

  • 5+ Years Windows System Administration experience.
  • 2+ Years Linux System Administration experience.
  • Strong understanding of network and storage fundamentals.
  • Strong understanding of monitoring software.
  • Microsoft Certification (MCSA or MCSE) or equivalent certification in relevant programs.
  • HyperV, VMware or equivalent certification in relevant programs.
  • Experience managing enterprise virtualized environments in HyperV or VMware.
  • Experience managing enterprise scale email deployments.
  • Experience administrating Windows Server and Active Directory.
  • Experience deploying and managing NAS and SAN storage environments.
  • Excellent written and verbal communication skills.
  • Bonus for experience in an MSP environment.
  • Must have a vehicle, valid driver’s license and clean driver's abstract.

Benefits and Perks

  • Competitive salary and benefits package.
  • Compensation for on-call rotation.
  • Dynamic team-oriented environment.
  • Opportunity for quick career advancement.
  • Health and Wellness Initiatives.

Note: Candidates must be legally able to work in Canada. Only qualified candidates will be contacted for an interview.

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About Targeted Talent

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Your single source for HR professional services, we offer job seekers specialized employment services, spanning contract, permanent positions, and project solutions for highly specialized and managerial level talent needs. Our team of specialized recruiters and consultants abilities extend far beyond resume or career counseling. With hundreds of collaborators strategically located throughout the country, our organization possess the local market knowledge and industry relationships that make successful geography-specific reach possible.

Industry

Recruiting and staffing services

Company size

11 - 50 Employees

Headquarters location

Vancouver, BC, CA

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