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Admin Jobs in Waterloo, ON (NOW HIRING)

GolfNorth Properties

Payroll Administrator

Conestogo, ON · On-site

CA$58K - CA$65K/yr

About the Payroll Administrator Position Our team is seeking a detail-oriented and experienced Payroll Administrator to join the team. When you join us as a Payroll Administrator, you'll be tasked ...

GolfNorth Properties

Payroll Administrator

Conestogo, ON · On-site

$58K - $65K/yr

About the Payroll Administrator Position Our team is seeking a detail-oriented and experienced Payroll Administrator to join the team. When you join us as a Payroll Administrator, you'll be tasked ...

GHD

Copilot Platform Administrator

Waterloo, ON · Hybrid

Competence with the Power Platform CoE Starter Kit, admin analytics, and tenant-level monitoring tools. * Operational discipline: strong ticket hygiene, incident and change management awareness, and ...

Targeted Talent

Database Administrator

Waterloo, ON · Remote

$85K - $110K/yr

  • Medical

  • Dental

  • PTO

We are looking for an experienced Senior Database Administrator for our client. This is a permanent position that is remote to start with later relocation to Calgary or Winnipeg . Our client is a ...

Targeted Talent

Database Administrator

Kitchener, ON · Remote

$85K - $110K/yr

  • Medical

  • Dental

  • PTO

We are looking for an experienced Senior Database Administrator for our client. This is a permanent position that is remote to start with later relocation to Calgary or Winnipeg . Our client is a ...

Targeted Talent

Database Administrator

Waterloo, ON · Remote

$85K - $110K/yr

  • Medical

  • Dental

  • PTO

We are looking for an experienced Senior Database Administrator for our client. This is a permanent position that is remote to start with later relocation to Calgary or Winnipeg . Our client is a ...

Targeted Talent

Database Administrator

Kitchener, ON · Remote

$85K - $110K/yr

  • Medical

  • Dental

  • PTO

We are looking for an experienced Senior Database Administrator for our client. This is a permanent position that is remote to start with later relocation to Calgary or Winnipeg . Our client is a ...

OFNTSC

Project Administrator

Brantford, ON

Project Administrator The Ontario First Nations Technical Services Corporation (OFNTSC) is a nonprofit organization that provides technical advisory services, training, and capacity development to ...

Linamar

Customs Administrator

Guelph, ON

  • Dental

  • Vision

Customs Administrator Job Summary The Customs Administrator is responsible for providing administrative support to the Customs Department by ensuring accurate rating and compliance with the ...

OFNTSC

Project Administrator

Brantford, ON · On-site

Project Administrator The Ontario First Nations Technical Services Corporation (OFNTSC) is a nonprofit organization that provides technical advisory services, training, and capacity development to ...

Targeted Talent

Systems Administrator

Waterloo, ON · On-site

  • Medical

The Systems Administrator position covers all aspects of the business operations, and is responsible for effective provisioning, installation/configuration, operation, and maintenance of systems ...

Targeted Talent

Systems Administrator

Kitchener, ON · On-site

  • Medical

The Systems Administrator position covers all aspects of the business operations, and is responsible for effective provisioning, installation/configuration, operation, and maintenance of systems ...

Targeted Talent

Systems Administrator

Waterloo, ON · On-site

  • Medical

The Systems Administrator position covers all aspects of the business operations, and is responsible for effective provisioning, installation/configuration, operation, and maintenance of systems ...

Targeted Talent

Systems Administrator

Cambridge, ON

  • Medical

The Systems Administrator position covers all aspects of the business operations, and is responsible for effective provisioning, installation/configuration, operation, and maintenance of systems ...

Targeted Talent

Systems Administrator

Kitchener, ON · On-site

  • Medical

The Systems Administrator position covers all aspects of the business operations, and is responsible for effective provisioning, installation/configuration, operation, and maintenance of systems ...

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Showing results 1-20

All JobsAdmin JobsAdmin Jobs in Waterloo, ON

Admin information

What is an admin?

Admin jobs, short for administrative jobs, involve supporting the daily operations of an organization through tasks such as scheduling, managing correspondence, organizing files, and assisting staff or management. Administrative professionals are often responsible for handling phone calls, data entry, office supply management, and coordinating meetings or events. Their work ensures that business processes run smoothly and efficiently, making them essential to both small offices and large organizations.

What are the key skills and qualifications needed to thrive as an admin?

To thrive as an Admin, you need strong organizational skills, attention to detail, and proficiency in office management, typically supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and sometimes basic bookkeeping systems is often required. Excellent communication, multitasking abilities, and a proactive attitude are standout soft skills in this role. These competencies are crucial for ensuring efficient office operations, supporting teams, and maintaining a productive workplace.

What are some common challenges faced by administrative professionals, and how can they overcome them?

Administrative professionals often juggle multiple priorities, such as managing schedules, handling correspondence, and supporting different team members. A common challenge is balancing urgent requests with ongoing tasks, which requires strong organizational skills and adaptability. Building effective communication with colleagues and setting clear boundaries around deadlines can help manage workload efficiently. Utilizing productivity tools and regularly reviewing priorities can also support success in this dynamic role.

What is the difference between Admin vs Receptionist?

AspectAdminReceptionist
CredentialsHigh school diploma, administrative trainingHigh school diploma, customer service skills
Work EnvironmentOffice settings, handling various administrative tasksFront desk, greeting visitors, answering calls
Employer & Industry UsageBusinesses, organizations, corporate officesHospitals, hotels, corporate front desks
Common Search & ComparisonAdministrative support roles, office managementFront desk duties, customer interaction

While both Admin and Receptionist roles are vital in office environments, Admin positions typically involve broader administrative responsibilities such as managing schedules, correspondence, and office operations. Receptionists mainly focus on greeting visitors, answering phones, and providing front desk support. The Admin role often requires more diverse skills and may involve supervising other staff, whereas Receptionists primarily handle front-facing customer service tasks.

What are the top 5 skills for administration?

Administrative professionals need strong organizational skills, effective communication, proficiency with office software like Microsoft Office, problem-solving abilities, and time management. These skills help ensure efficient office operations and support to teams and management.

What are types of admin jobs?

Admin jobs encompass a variety of roles such as administrative assistants, office managers, executive assistants, data entry clerks, and receptionists. These positions typically involve tasks like scheduling, correspondence, record keeping, and using office software, often requiring organizational and communication skills.

What kind of work does an admin do?

An admin, or administrative professional, handles tasks such as managing schedules, organizing files, preparing documents, and coordinating communication within an organization. They often use office software like Microsoft Office and may assist with customer service or data entry to support daily operations.

What are popular job titles related to Admin jobs in Waterloo, ON?

For Admin jobs in Waterloo, ON, the most frequently searched job titles are:

What job categories do people searching Admin jobs in Waterloo, ON look for?

The top searched job categories for Admin jobs in Waterloo, ON are:

What cities near Waterloo, ON are hiring for Admin jobs?

Cities near Waterloo, ON with the most Admin job openings:

Admin jobs near you
Infographic showing various Admin job openings in Waterloo, ON as of August 2026, with employment types broken down into 70% Full Time, 23% Part Time, 1% Temporary, and 6% Contract. Highlights an 91% Physical, 2% Hybrid, and 7% Remote job distribution.

Admin, Grain Terminal

Parrish & Heimbecker, Limited

Guelph, ON • On-site

Full-time, Contractor

Re-posted 9 days ago

Job description

Grain Terminal Administrator

Employment Type: Full Time, 12-month Contract

Division: Grain

Location: Guelph, ON

Who We Are

Parrish & Heimbecker, Limited (P&H) is a Canadian, family-owned company with over 115 years in agriculture. We operate across four divisions: Grain & Crop Inputs, Flour Milling, P&H Foods, and New-Life Mills, delivering trusted solutions from crop inputs and grain handling to flour milling, livestock nutrition, and egg production. By connecting Canadian farms to tables across the country and beyond, we’re committed to quality, innovation, and sustainability as we shape the future of food and agriculture.

Your Team

Grain & Crop Inputs: The Grain & Crop Inputs Division connects Canadian farmers to markets across the country and beyond. With a network of grain elevators, terminals, and agri-retail locations, we provide crop inputs, agronomic solutions, and grain marketing expertise to help producers succeed.

Want to know more? Start here: Grain & Crop Inputs | Parrish & Heimbecker

The Role

As the Administrator, you will play a key role in supporting the operations of our grain terminals. Reporting to the Regional Terminal Manager and working closely with existing administrators, you’ll assist with various daily tasks, ensuring efficiency, accuracy, and clear communication between departments, locations, and producers.

Day to Day
  • Deliver exceptional customer service, responding to inquiries promptly
  • Ensure accurate documentation and filing in compliance with auditing standards
  • Assist with the settlement of both internal and external accounts
  • Support grain contract drafting, invoicing, and reconciliation processes
  • Help maintain HACCP/GMP documentation
  • Work collaboratively with other departments and locations to meet operational needs
What You’ll Bring
  • Experience in an administrative, clerical, or office support role
  • Previous experience in or familiarity with the grain industry is an asset
  • Strong customer service and communication skills
  • Excellent attention to detail with the ability to manage multiple tasks
  • Proven problem-solving and decision-making abilities
  • Proficient in Microsoft 365 Application Suite and able to quickly adapt to new software
  • Post-secondary education (degree, diploma, or certificate) in a related field is an asset but not required
Why Join Us

At P&H, our people are our priority. We’re committed to fostering a workplace that supports professional growth, well-being, and a strong sense of community. Join a team that shares your Passion & Heart for Canadian agriculture, and take advantage of benefits designed to help you thrive and succeed:

  • Extended Health & Dental
  • Paid Time Off and Wellness Initiatives
  • Learning and Development Opportunities
  • Employee Assistance Program
  • Company Events
Apply Today!

We thank all applicants, however only those selected for an interview will be contacted.

P&H does not use artificial intelligence or automated decision-making tools to screen, assess, or select applicants. All applications are reviewed by a member of our Talent Acquisition team or hiring team.