Admin Associate Jobs in Hayward, CA (NOW HIRING)

Job Title: Finance, HR, & Admin Associate
Department: Finance/HR
Reports To: Finance & HR Director
FLSA Status: Non-exempt Full-Time
Effective Date: July 1, 2026

Formerly known as the Cerebral Palsy Center for the Bay Area, Ability Now Bay Area (ANBA) offers adults with developmental and physical disabilities the most comprehensive and cutting-edge services available. Our unique programs include education, communication, computer literacy, vocational training, wellness, and community integration. We promote self-advocacy, independent living skills, and leisure skills, which enhance our participants’ ability to live more independent and fulfilled lives.

We are seeking a highly organized and proactive Associate to support in Finance & HR as well as providing back-up and support for the Admin Team. This role is essential to the smooth operation of our organization, providing direct support to the Finance & HR Director, as well as being an active member of the Admin Team. The ideal candidate will bring strong finance and HR expertise, an understanding of the nonprofit sector, and a genuine commitment to our mission.

In this position, you will:

Assist the Finance & HR Director with human resources functions (including benefits administration, file management, recruiting support, and employee onboarding), as well as financial responsibilities ranging from A/P entry, recordkeeping and reconciliation support to oversight of private pay billing.

The successful candidate will be able to work independently with a high degree of precision, be highly organized, and be comfortable balancing multiple priorities in a fast-paced environment. This is an opportunity to make a meaningful impact by ensuring the efficiency of Finance/HR functions, supporting the Admin Team, and advancing the mission of our organization.

• Coordinate employee onboarding and offboarding processes.
• Assist with recruiting, including posting job openings and screening resumes.
• Administer employee benefits, including enrollment, terminations, and mid-year changes.
• Maintain and update employee records, ensuring compliance with agency policies and legal requirements.
• Manage and report on private pay billing for monthly close.
• Provide administrative support to the Admin Team including coverage of Reception Desk.
• Prepare materials for the Board of Directors, maintain board files, attend meetings, and record minutes.
• Conduct research and compile data for special projects as assigned.
• Organize and maintain office files, documents, and systems.

• Transportation support – assist participants in getting to and on buses if needed.
• Support other departments as necessary.
• Assist with walking or pushing participants to classes if needed.
• Comply with all Ability Now Bay Area policies and procedures as outlined in the Employee Handbook.
• Perform other duties as assigned.

• Proven experience in a Finance position with at least familiarity in HR processes.
• Strong project management skills, with the ability to manage complex projects from start to finish.
• Exceptional organizational and multitasking abilities, with strong prioritization skills.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Familiarity with accounting software, QuickBooks strongly preferred.
• Strong time management skills and ability to work independently.
• Passion for community service and commitment to the mission of the organization; experience with the IDD community preferred.

• Bachelor’s degree in a related field; or
• Associates degree in related field, plus at least two years directly applicable work experience; or
• 5+ years of directly applicable work experience.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or listen. The employee is frequently required to use hands to finger, handle, or feel, and to reach with hands and arms. The employee is frequently required to stand, walk, climb or balance, and stoop, kneel, or crouch. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• The noise level in the work environment is moderate to loud.
• May be exposed to outdoor elements of wind, moderate cold, and rain while assisting participants with transportation.

If you are looking to make a significant impact for adults with intellectual and developmental disabilities (IDD) in a dynamic learning environment, we encourage you to apply for this transformative role.

Qualified applicants with disabilities are encouraged to apply.
Reasonable accommodations may be made to enable individuals with disabilities.
It is the policy of ANBA not to discriminate against any applicant for employment, or any employee because of age, color, sex, disability, national origin, race, religion, or veteran status.