Admin Associate Jobs in Hayward, CA (NOW HIRING)

The Senior Admin Associate reports to the HSSE Manager and is a part of our HSSE team. They provide administrative support by maintaining records, tracking compliance requirements, coordinating training, preparing reports, and assisting with regulatory documentation. This role ensures accurate recordkeeping, supports safety initiatives, and serves as a resource for employees and leaders to help maintain compliance with company policies and applicable health and safety regulations.

Job Responsibilities May Include:

• Responsible for administrative duties for Environmental, Process Safety, Occupational Safety, and Emergency Response Departments.
• Work with department managers to track regulatory deadlines and ensure deadlines are met for compliance reports, correspondence, regulatory fees, and penalties.
• Check request submittal and tracking
• Managing all credit card purchases for lunch meals, safety awards, supplies, etc. Keeps a list of all charges for the contractor safety coordinator.
• Assist department manager with maintaining regulatory files and documents.
• Work with department managers to develop and track budgets including use of SAP and ensure that invoices and fees are properly coded.
• Assist with scheduling meeting and conference room bookings.
• Complete visitor Requests.
• Organize various events such as the Emergency Response Team (ERT) banquette and Health, Safety & Environmental (HSE) training including securing locations, room setup, meals, and cleanup.
• Coordinating arrangements for visitor(s) to the office, which includes preparing the agenda, printing and or scanning material documents, organizing site access, greeting and escorting the visitor(s) as needed.
• Order, organize, and manage department office supplies and materials.
• Provide EOC support during emergencies both while on shift and on call.
• Provide backup support for other MRC admins.

Position Specific Requirements:

• Possess a valid Drivers' License
• Candidate must have active TWIC card or be able to obtain a TWIC card. Information can be found at https://www.tsa.gov/for-industry/twic

Minimum Qualifications:

• Minimum five (5) years of experience in an administrative support role.
• High school diploma or equivalent
• Proven IT skills and ability to demonstrate a working knowledge of MS Office (Word, PowerPoint, Excel, and Outlook)
• Ability to multitask, prioritize, and plan to meet tight deadlines to achieve required targets
• Excellent organization, communication, and ability to maintain effective, robust working relationships

• ONLY CANDIDATES MEETING THE ABOVE REQUIREMENTS WILL BE CONSIDERED
• FOR SERIOUS CONSIDERATION, PLEASE INCLUDE YOUR SALARY REQUIREMENTS

Martinez Refining Company LLC, a PBF Energy Subsidiary, offers our employees highly competitive total compensation and benefits packages. Benefits include:

• 401(k)plan with company match
• Pension Plan
• Medical, dental, vision plans and Flexible Spending Accounts
• Life insurance, short- and long-term disability
• Paid Time Off, Paid Parental Leave and tuition reimbursement
• Additional voluntary benefits are offered at group discounts.

The salary range for this position is $28.26 - $47.43 an hour. The compensation range listed in this posting is in compliance with applicable state law. Factors such as scope and responsibilities of the position, candidate's work experience, education/training, job-related skills and internal peer equity will be considered in determining the selected candidate's compensation. In addition to salary, PBF offers a comprehensive and generous benefits package.

We thank all respondents for their interest in PBF Holding Company LLC ("PBF Energy"), however, only those selected for an interview will be contacted. Please no phone calls or emails to any employee of PBF Energy about this requisition. Placement agencies or recruiters need not respond. All resumes submitted by search firms to any employee of PBF Energy via email, the Internet or in any method without a valid written search agreement will be deemed the sole property of PBF Energy. No fee will be paid in the event the candidate is hired by PBF Energy as a result of the referral or through other means.

PBF Energy is an equal opportunity employer. We are committed to creating a diverse, inclusive environment. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex, gender, gender identity or expression, sexual orientation, reproductive health decision making, national origin, ancestry, genetic information, physical or mental disability, medical condition, marital status, age, veteran and military status, or any other status protected by applicable law. We are committed to providing reasonable accommodations as required by law.

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