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Admin Assistant Positions Jobs in Oregon (NOW HIRING)

HAN Staff

RN - Admin

Hermiston, OR · On-site

$2.3K/day

These are registry positions with our company. This order is available for both local and travel ... team. Assist in coordinating test schedules and ensuring smooth workflow in the department.

TEKsystems

Program Administrator

Boardman, OR · On-site

$30 - $35/hr

Support established escalation processes and ensure timely issue resolution. * Assist program ... Pay and Benefits The pay range for this position is $30.00 - $35.00/hr. Individual compensation ...

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Admin Assistant Positions information

What is an admin assistant position?

Admin Assistant positions, also known as administrative assistants, are roles responsible for supporting the day-to-day operations of an office or organization. Their duties typically include answering phones, managing schedules, organizing files, preparing documents, and assisting with correspondence. Admin assistants serve as a point of contact between staff, clients, and management, ensuring that office operations run smoothly and efficiently. These roles often require strong organizational, communication, and computer skills, and are found in a wide range of industries.

What are the key skills and qualifications needed to thrive as an administrative assistant?

To thrive as an Administrative Assistant, you need strong organizational, time management, and communication skills, often supported by a high school diploma or associate's degree. Familiarity with office software (such as Microsoft Office Suite), calendar management systems, and sometimes basic bookkeeping tools is typically required. Attention to detail, professionalism, and the ability to multitask help individuals excel in supporting teams and managing office operations. These skills are crucial for ensuring smooth workflow, effective communication, and the overall efficiency of the workplace.

What are some common challenges faced by administrative assistants, and how can they be effectively managed?

Administrative Assistants often juggle multiple tasks and priorities, such as managing schedules, handling correspondence, and coordinating meetings. One common challenge is dealing with tight deadlines and last-minute changes, which requires flexibility and strong organizational skills. Effective time management, clear communication with supervisors and colleagues, and proficiency with office technology can help overcome these challenges. Building strong relationships within the team also makes it easier to collaborate and share the workload when needed.

What is the difference between Admin Assistant Positions vs Receptionist?

AspectAdmin Assistant PositionsReceptionist
Primary RoleAdministrative support, document management, schedulingGreeting visitors, answering phones, front desk duties
Required SkillsOrganization, communication, basic office softwareCustomer service, communication, multitasking
Work EnvironmentOffice settings, administrative departmentsFront desk, reception area
Common CertificationsNone required, but administrative certifications helpfulNone required

While both roles support office operations, Admin Assistant Positions focus on administrative tasks like document handling and scheduling, whereas Receptionists primarily manage front desk duties and visitor interactions. Both roles require strong communication skills and are essential in office environments, but they serve different functions within an organization.

How much do admin assistants get paid?

The average salary for administrative assistants varies by location and experience but typically ranges from $30,000 to $50,000 annually. Entry-level positions may start lower, while experienced assistants with specialized skills or certifications can earn higher wages. Many roles also offer benefits such as health insurance and paid time off.

What are the top 3 skills of an administrative assistant?

The top three skills for an administrative assistant are strong organizational abilities, effective communication skills, and proficiency with office software such as Microsoft Office or Google Workspace. These skills enable them to manage schedules, handle correspondence, and support daily office operations efficiently.

What exactly does an admin assistant do?

An administrative assistant supports office operations by handling tasks such as managing schedules, organizing files, preparing documents, and answering phone calls. They often use office software like Microsoft Office and may coordinate meetings or communicate with clients, ensuring smooth daily functioning of the workplace.

What cities in Oregon are hiring for Admin Assistant Positions jobs?

Cities in Oregon with the most Admin Assistant Positions job openings:

Admin Assistant Positions jobs near you

6.5 Hour Educational Assistant - Inclusion (2 positions) - Silver Rail Elementary School - Regular

Bend-La Pine Schools :: Jobs at BLS

Bend, OR

$17 - $22.25/hr

Full-time

Posted 5 days ago

Job description


Bend-La Pine Schools

Bend, Oregon 97703

Bend-La Pine Schools is committed to the principle of equity. Equity supersedes the notion of equality, where all are treated the same. Pursuing equity requires the removal of barriers and the promotion of inclusive practices so that all students fully benefit. The principle of equity will inform all BLS policies, regulations, programs, operations, practices, and resource allocations.

Studies have shown that some individuals (women and people of color, for example) are less likely to apply for jobs unless they believe they meet every single qualification in a job description. Our goal is to find the best candidate for the position, and we acknowledge that that candidate may be an individual from a less traditional background. We encourage you to apply, even if you don't believe you meet every one of our qualifications described. If you are unsure whether you meet the qualifications of a position, or how this would be determined, please feel free to contact Human Resources to discuss your application.

Position Title: EDUCATIONAL ASSISTANT - INCLUSION

Department: Special Programs

Reports To: Assigned Teacher and Site Administrator

JOB DEFINITION:

Under direct supervision, the Educational Assistant - Inclusion, provides supported education services in classrooms, resource centers, or other school-related areas. The Educational Assistant is directly involved in the instructional program for assigned students and their identified special needs. The responsibilities include in and out of class supervision of students; small group and one on one instruction of students; and general assistance to the teacher. The employee works independently after becoming familiar with the instructional needs of the special needs students and seeks clarification from the teacher for new or unusual situations. The employee works on a daily basis with disabled students who require special attention to meet their unique needs. The employee works under the supervision of a special education teacher and/or administrator.

ESSENTIAL JOB FUNCTIONS:

  • Assists with implementing individualized education plan (IEP).
  • Assists special education teaching staff responsible for preparation, implementation, and evaluation of individual and group instructional programs.
  • Assists in communicating with teachers and parents on students' progress.
  • Assists with record keeping to monitor students' daily and monthly data on progress.
  • Assists students' in their understanding of instructional concepts by reemphasizing the basic elements of teacher directed activities.
  • Provides students with additional practice on identified skill areas.
  • Assists with the correction of student work as assigned by the classroom teacher.
  • Prepares instructional materials and operates instructional equipment.
  • Supervises students during recess, lunch periods, and before / after school by keeping a calm and disciplined atmosphere on the playground, in the cafeteria, library, hallways, and bus lines.
  • Assists in monitoring the daily school routines of a small group and / or individual low functioning student.
  • Participates in the various vocational / recreational activities developed for ILSC / FLSC students.
  • Assists the special education teaching staff in maintaining the practical life skills such as dressing, toileting and feeding students with mildly to profoundly disabling conditions in the District's ILSC / FLSC program.
  • Follows the assigned daily schedule.
  • Fulfills other related duties as assigned.
  • Fulfills performance standards identified in the evaluation process as required by the position.
  • Fulfills working conditions and physical effort listed below.

WORKING CONDITIONS:

Work is performed primarily indoors in classroom or specialized instructional settings, with occasional outdoor supervision. The position requires standing, walking, bending, kneeling, and assisting students with mobility or personal care needs. The role may involve lifting or supporting students or equipment consistent with assigned duties.

The employee may be exposed to escalated student behaviors and may encounter bodily fluids while providing direct support. Work follows the assigned school schedule and may include participation in school activities.

The role requires attentiveness, patience, consistent implementation of intervention strategies, and collaboration with licensed staff to support student learning and safety. The employee must be able to perform the essential functions of the position with or without reasonable accommodation.

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge:

  • Teaching methods and procedures.
  • Filing and record keeping systems.
  • Computers, audio-visual equipment and office machines, and their operation.
  • Instructional materials and their uses.
  • Basic provisions of PL-142, due process procedures, and the IEPs for students identified as disabled.
  • Student behavior and methods to assure proper conduct.
  • Safety practices.

Skills & Abilities:

Possess the physical ability to regularly attend work and fulfill the essential functions of the position, with or without reasonable accommodation.

  • Read, understand and carry out oral and written instructions.
  • Learn the operation of telephones, computers, and other equipment used in the work, as required by the position.
  • Accurately transfer, record and convey information, and materials as required by the position.
  • Train and supervise student helpers.
  • Communicate clearly and appropriately in speech and in writing in accordance with educational standards.
  • Promote the success of special education programs and the students served by these programs.
  • Maintain patient, positive, persistent attitude and a warm, accepting personality toward persons with disabilities.
  • Ability to learn how to deal with bodily fluid spills.
  • Adhere to the district requirements for a drug-free workplace.
  • Abide by confidentiality requirements.

EDUCATION AND EXPERIENCE:

At least two years of related college education, an AA degree, or meet the Highly Qualified requirements by passing the Paraprofessional Assessment Exam with a score of 455 or higher

The position requires general knowledge of technical procedures. Knowledge of School District practices or policies is necessary. Job proficiency can be acquired in twelve to twenty-four months.

CERTIFICATION AND LICENSING:

NCLB (No Child Left Behind) Paraprofessional qualifications for positions at sites that are designated as Title I School- wide programs.

Expectations of Professional Conduct:

Employees of Bend-La Pine Schools are expected to adhere to all Bend-La Pine Schools policies and regulations, ensuring compliance with established procedures and expectations. They are to prioritize the well-being of students, aligning their conduct with the core values of public education and the mission, vision, and goals of Bend-La Pine Schools. This entails maintaining consistent and punctual attendance while adhering to site and/or district protocols for reporting absences.

Professionalism extends to personal presentation, with employees expected to maintain attire and grooming appropriate to their roles. While carrying out everyday tasks independently, it's essential to maintain professionalism in how you communicate, both verbally and nonverbally, with students, parents/guardians, the public, and colleagues. This includes valuing and respecting cultural and background differences. Employees of Bend-La Pine Schools are entrusted with fostering a respectful working and learning environment, upholding confidentiality regarding student, staff, and district information at all times.

The statements herein reflect the general nature and level of work expected in this position and are not intended to be an exhaustive list of all responsibilities, duties, or qualifications.

Employees may be assigned additional duties as needed to support district operations, provide coverage, and ensure the effective functioning of the organization. This may include location changes to the assignment in order to address developing district needs.

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