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Admin Assistant Positions Jobs in Indiana (NOW HIRING)

Beacon Health System

Admin Assist Epworth MHO

South Bend, IN · On-site

$17.75 - $23.75/hr

Direct patient care providers are required to maintain current BCLS (CPR) and other certifications as required by position/department. * Consistently utilizes appropriate universal precautions ...

Hoosier Fire Equipment, Inc,

Be Seen First

Bookkeeper / Accounting Clerk / Admin Assistant

Valparaiso, IN · On-site

$22 - $25/hr

Seeking Full-Time Bookkeeper / Administrative Assistant. We are a family owned business covering ... This position plays a crucial role in maintaining accurate financial records and providing ...

New

nLeague

Fiscal Administrative assistant

Indianapolis, IN · On-site

$17.25 - $23.25/hr

Job ID: (65484) Fiscal Admin. Assist. Location: 100 N Senate Ave, Indianapolis, IN Duration: 8 Months Client: TN DOT On-Site To serve as a civilian employee of the Indiana State Police whose primary ...

nLeague

Accountant/Bookkeeper

Indianapolis, IN · On-site

ISP Position: Fiscal Admin. Assist Location: 100 N Senate Ave, Indianapolis, IN Duration: 9+ Months * To serve as a civilian employee of the Indiana State Police whose primary responsibility is to ...

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Admin Assistant Positions information

What is an admin assistant position?

Admin Assistant positions, also known as administrative assistants, are roles responsible for supporting the day-to-day operations of an office or organization. Their duties typically include answering phones, managing schedules, organizing files, preparing documents, and assisting with correspondence. Admin assistants serve as a point of contact between staff, clients, and management, ensuring that office operations run smoothly and efficiently. These roles often require strong organizational, communication, and computer skills, and are found in a wide range of industries.

What are the key skills and qualifications needed to thrive as an administrative assistant?

To thrive as an Administrative Assistant, you need strong organizational, time management, and communication skills, often supported by a high school diploma or associate's degree. Familiarity with office software (such as Microsoft Office Suite), calendar management systems, and sometimes basic bookkeeping tools is typically required. Attention to detail, professionalism, and the ability to multitask help individuals excel in supporting teams and managing office operations. These skills are crucial for ensuring smooth workflow, effective communication, and the overall efficiency of the workplace.

What are some common challenges faced by administrative assistants, and how can they be effectively managed?

Administrative Assistants often juggle multiple tasks and priorities, such as managing schedules, handling correspondence, and coordinating meetings. One common challenge is dealing with tight deadlines and last-minute changes, which requires flexibility and strong organizational skills. Effective time management, clear communication with supervisors and colleagues, and proficiency with office technology can help overcome these challenges. Building strong relationships within the team also makes it easier to collaborate and share the workload when needed.

What is the difference between Admin Assistant Positions vs Receptionist?

AspectAdmin Assistant PositionsReceptionist
Primary RoleAdministrative support, document management, schedulingGreeting visitors, answering phones, front desk duties
Required SkillsOrganization, communication, basic office softwareCustomer service, communication, multitasking
Work EnvironmentOffice settings, administrative departmentsFront desk, reception area
Common CertificationsNone required, but administrative certifications helpfulNone required

While both roles support office operations, Admin Assistant Positions focus on administrative tasks like document handling and scheduling, whereas Receptionists primarily manage front desk duties and visitor interactions. Both roles require strong communication skills and are essential in office environments, but they serve different functions within an organization.

How much do admin assistants get paid?

The average salary for administrative assistants varies by location and experience but typically ranges from $30,000 to $50,000 annually. Entry-level positions may start lower, while experienced assistants with specialized skills or certifications can earn higher wages. Many roles also offer benefits such as health insurance and paid time off.

What are the top 3 skills of an administrative assistant?

The top three skills for an administrative assistant are strong organizational abilities, effective communication skills, and proficiency with office software such as Microsoft Office or Google Workspace. These skills enable them to manage schedules, handle correspondence, and support daily office operations efficiently.

What exactly does an admin assistant do?

An administrative assistant supports office operations by handling tasks such as managing schedules, organizing files, preparing documents, and answering phone calls. They often use office software like Microsoft Office and may coordinate meetings or communicate with clients, ensuring smooth daily functioning of the workplace.

What cities in Indiana are hiring for Admin Assistant Positions jobs?

Cities in Indiana with the most Admin Assistant Positions job openings:

Admin Assistant Positions jobs near you

Admin Assist Epworth MHO

Beacon Health System

South Bend, IN • On-site

$17.75 - $23.75/hr

Full-time

Re-posted 14 days ago

Beacon Health System rating

6.7

Company rating: 6.7 out of 10

Based on 144 frontline employees who took The Breakroom Quiz

532nd of 891 rated healthcare providers

Job description

Reports to the Manager, Patient Care Services. Performs receptionist and general clerical duties relating to the general functioning of the patient care unit. Assists with basic patient care activities in support of other unit team members. Specific tasks to be performed are determined based upon assignment and may include some or all of the duties listed below.
MISSION, VALUES and SERVICE GOALS
  • MISSION: We deliver outstanding care, inspire health, and connect with heart.
  • VALUES: Trust. Respect. Integrity. Compassion.
  • SERVICE GOALS: Personally connect. Keep everyone informed. Be on their team.

Receives guests, communicates information and performs other receptionist and clerical duties by:
    • Greeting visitors, patients, personnel and physicians in a pleasant and courteous manner.
    • Answering the telephone promptly and taking and relaying messages for physicians, nurses, patients, etc. in a timely, courteous and accurate manner.
    • Preparing patient charts for admission, transfer and discharge.
    • Monitoring and communicating medical record data received via printers and fax machines.

Inputs a variety of data into the patient information system by:
    • Transcribing and inputting physicians' orders into the computer accurately and in a timely manner.
    • Entering all charges daily and immediately upon discharge or transfer.
    • Entering and updating transfers, discharges, conditions and other clinical data using information provided.

Supports the patient care unit operations by:
    • Performing patient care responsibilities which are determined by the unit assignment (i.e., taking and recording vital signs, performing EKGs, assisting with admission and discharge activities, providing nourishments and/or linens etc.).
    • Answering patient call lights, addressing the need and/or relaying messages appropriately.
    • Transporting (by wheelchair or cart) or accompanying patients to other areas.
    • Inventorying, ordering, delivering, picking up, putting away and checking for outdated supplies.
    • Maintaining neatness of work areas and supply area.
    • Requesting repairs or services from Environmental Services, Plant Engineering, Bio-medical & Communication Services, etc.

Performs other functions to maintain personal competence and contribute to the overall effectiveness of the department by:
    • Completing other job-related duties as assigned, with appropriate skill validation as defined by the department.

ORGANIZATIONAL RESPONSIBILITIES
  • Associate complies with the following organizational requirements:
    • Attends and participates in department meetings and is accountable for all information shared.
    • Completes mandatory education, annual competencies and department specific education within established timeframes.
    • Completes annual employee health requirements within established timeframes.
    • Maintains license/certification, registration in good standing throughout fiscal year.
    • Direct patient care providers are required to maintain current BCLS (CPR) and other certifications as required by position/department.
    • Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self.
    • Adheres to regulatory agency requirements, survey process and compliance.
    • Complies with established organization and department policies.
    • Available to work overtime in addition to working additional or other shifts and schedules when required.

Education and Experience
  • The knowledge, skills and abilities as indicated below are normally acquired through the successful completion of a high school diploma or equivalent. Previous patient care and clerical experience required.

Knowledge & Skills
  • Requires knowledge and understanding of medical terminology.
  • Demonstrates legible printing or writing and accuracy in spelling medical and non-medical terms.
  • Demonstrates ability to read, transcribe and follow directions and policies and procedures (for example, x-ray preparations and lab test requirements).
  • Requires computer skills and sufficient keyboarding skills to complete the work assigned accurately and in a reasonable amount of time.
  • Demonstrates the communication and interpersonal skills necessary to interact effectively with patients, visitors and team members and to maintain positive working relationships.
  • Demonstrates well-developed telephone skills in order to relay information promptly and accurately.
  • Requires the ability to work with minimal supervision, handle multiple activities and prioritize work.

Working Conditions
  • Works in a patient care area with frequent changes in job demands and the remote possibility of exposure to bio-hazards.

Physical Demands
  • Requires the physical ability and stamina (i.e., to push wheelchairs and carts, provide CPR and lift objects weighing at least 50 pounds, etc.) to perform the essential functions of the position.

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