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What is an administrative assistant?

Administrative Assistants, often referred to as 'Admins,' are professionals who provide support to an organization by handling various clerical and organizational tasks. Their duties typically include managing schedules, organizing files, preparing documents, answering phone calls, and assisting with other office operations. Administrative Assistants play a crucial role in ensuring that daily activities run smoothly and efficiently. They often serve as the first point of contact within an office and may support one or more managers or departments.

What are the key skills and qualifications needed to thrive as an administrative assistant?

To thrive as an Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office management, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, scheduling tools, and basic bookkeeping systems is typically required. Excellent communication, time management, and problem-solving abilities set standout professionals apart in this role. These skills are crucial for ensuring smooth office operations, supporting team productivity, and efficiently handling a variety of administrative tasks.

What are some common challenges faced by administrative professionals in managing multiple priorities?

Administrative professionals often juggle a variety of tasks, such as scheduling, correspondence, and document management, which can sometimes compete for immediate attention. The key challenge is efficiently prioritizing tasks while maintaining accuracy and meeting deadlines. Many administrative teams use digital tools and clear communication with supervisors to manage shifting priorities. Staying organized and adaptable is essential, as urgent requests can arise unexpectedly in a dynamic office environment.

What is the difference between Adm vs Office Clerk?

AspectAdmOffice Clerk
Required CredentialsHigh school diploma or equivalent; some roles may require additional certificationsHigh school diploma or equivalent
Work EnvironmentAdministrative offices, government agencies, corporate settingsOffice environments, administrative departments
Employer & Industry UsageUsed across various industries including government, healthcare, and corporate sectorsCommonly found in administrative and clerical roles in multiple industries
Job ResponsibilitiesManaging administrative tasks, scheduling, correspondenceFiling, data entry, answering phones, basic clerical duties

Adm roles typically involve broader administrative responsibilities and may require additional certifications, while Office Clerks focus on routine clerical tasks. Both positions are essential in supporting office operations across industries.

What job categories do people searching Adm jobs in Remote, OR look for?

The top searched job categories for Adm jobs in Remote, OR are:

Adm jobs near you
Infographic showing various Adm job openings in Remote, OR as of August 2026, with employment types broken down into 90% Full Time, 6% Part Time, 3% Contract, and 1% Nights. Highlights an 79% Physical, 2% Hybrid, and 19% Remote job distribution.

Early College Advisor

Umpqua Community College

Roseburg, OR • On-site

$60K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 4 days ago

Job description

Salary: $60,974.00 Annually
Location : See posting, OR
Job Type: Grant Funded
Job Number: ADM-EAR-0003
Department: Full-Time Employment
Opening Date: 08/20/2026
Early College Advisor
Full-Time, Exempt
Help students see where college can take them!
What if high school students could start college with a plan-not just college credits? As an Early College Advisorat Umpqua Community College, you'll help Douglas County high school students turn dual credit and early college opportunities into a clear path toward college, career, and transfer.
The Early College Advisor supports high school students, dual credit students, Expanded Options students, and Career Academy students throughout Douglas County. You'll serve as a connection between UCC and local high schools, helping students understand their college options and create educational plans aligned with their future goals.
This position regularly travels to area high schools and works closely with students, families, high school counselors and teachers, UCC faculty and staff, and community partners.
THIS IS A GRANT FUNDED, LIMITED-DURATION POSITION THROUGH JUNE 30, 2028
Continued employment beyond June 30, 2028, is subject to grant funding and College needs.
EXAMPLES OF DUTIES
  • Serve as a regular UCC presence in Douglas County high schools, providing information and support for dual credit, Expanded Options, and Career Academy programs.
  • Assist students, parents, counselors, and instructors with UCC admissions, registration, account access, and other college processes.
  • Build positive relationships with high school students through mentorship, advising, and individualized support.
  • Provide hands-on assistance with college applications, scholarships, financial aid, career exploration, and other steps toward college enrollment.
  • Develop educational plans and future course recommendations for dual credit and Expanded Options students, helping them understand how college coursework connects to their academic and career goals.
  • Provide transfer advising and information to students planning to continue their education at a university, including how UCC coursework may transfer within Oregon.
  • Maintain current knowledge of UCC degrees, certificates, programs, student activities, clubs, and support services and connect students with appropriate resources.
  • Collaborate with UCC departments and high school partners to develop and implement recruitment strategies for specific instructional programs, including classroom presentations.
  • Assist with planning and facilitating career exploration and college exposure events.
  • Support Summer Melt initiatives by conducting outreach to graduating seniors regarding enrollment status, next steps, and available resources.
  • Provide timely follow-up to students, families, school partners, and community partners through text, email, meetings, and mailings.
  • Assist with grant-related data collection, reporting, and other program requirements.
  • Work collaboratively with team members to support program goals and initiatives.
  • Perform other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:
  • Strong interest in working with high school-aged students and supporting their educational goals.
  • Excellent listening, oral, and written communication skills.
  • Ability to build positive relationships and work effectively with diverse populations.
  • Positive, professional, energetic, and student-centered approach.
  • Strong organizational skills and ability to coordinate and promote events.
  • Ability to work independently, manage multiple priorities, and follow projects through to completion.
  • Comfortable using technology for communication, record keeping, and data management.

QUALIFICATIONS
Required
  • Associate degree, or an equivalent combination of education and experience.
  • Experience working with diverse populations.
  • Demonstrated ability to build positive relationships and communicate effectively with students, families, and community partners.
  • Ability to organize, manage, and independently carry out projects and activities.
  • Proficiency with technology used for communication, record keeping, and data management.
  • Valid driver's license and maintain eligibility for coverage under UCC's vehicle insurance policy.
Preferred
  • Bachelor's degree.
  • Experience working with high school-aged students.
  • Experience in a community college and/or high school setting.
  • Experience with college access, student advising, recruitment, or transition programs.
  • Knowledge of dual credit, Expanded Options, Career Academy, or other early college programs.
  • Experience planning and promoting educational or career-focused events.

SUPPLEMENTAL INFORMATION
THIS IS A GRANT FUNDED, LIMITED-DURATION POSITION THROUGH JUNE 30, 2028
Continued employment beyond June 30, 2028, is subject to grant funding and College needs.
This position works in both UCC offices and Douglas County public schools. Regular travel throughout Douglas County is required.
The position may occasionally require evening or weekend work.
SPECIAL INSTRUCTIONS TO APPLICANTS:
For full consideration applicants must submit with their application all of the following:
  1. A cover letter which addresses your interest in Umpqua Community College and how you would excel in this position.
  2. Current resume that includes educational and professional work experience.
  3. A list of 3 professional references listing contact information including email address.

VETERAN'S PREFERENCE STATEMENT:
Umpqua Community College provides employment preference to qualified veterans in accordance with ORS 408.225, 408.230, and 408.235; and OAR 105-040-0010 and 105-040-0015. Preference will be given only if the applicant meets the minimum qualifications for the position and electronically attaches the required documentation at the time of application.
Required Documentation:
Applicants claiming veteran's presence must submit one of the following:
  • Member Copy 4 of the Certificate of Released or Discharged from Active Duty (DD Form 214 or 215) or
  • Letter from the U.S. Department of Veterans Affairs including receipt of a non-service connected pension. Disabled veterans must also submit a copy of their Veterans Disability Preference Letter from the Department of Veterans Affairs.
Resources:
  • Request military service records:
  • Veterans Preference information:

STATEMENT OF EQUAL OPPORTUNITY:UCC prohibits unlawful discrimination based on race, color, religion, national origin, sex, marital status, disability, veteran status, age, sexual orientation, or any other status protected by federal, state, or local law in any area, activity, or operation of the College. The College also prohibits retaliation against an individual for engaging in activity protected under this policy and interfering with rights or privileges granted under anti-discrimination laws.
Employment with Umpqua Community College is contingent upon background check approval.
Umpqua Community College provides a comprehensive benefit package to all Full-Time, regular employees. This includes:
  • Medical Insurance (includes college contribution towards monthly premiums)
  • Dental Insurance (includes college contribution towards monthly premiums)
  • Vision Insurance (includes college contribution towards monthly premiums)
  • $30,000 Basic Life & AD&D Insurance (employer paid)
  • Long Term Disability Insurance
  • Paid Time Off : includes vacation, personal, and sick leave
  • Paid Holidays
  • Tuition waiver for employee, spouse and eligible dependents
  • Employee Assistance Program
  • Oregon Public Service Retirement Plan (PERS)

Optional Benefits including:
  • Oregon Savings Growth Plan 457(b)
  • Various 403(b) and Tax-Sheltered Annuity Plans
  • Section 125 plan (Flexible Spending)
  • Personal Short-Term Accident & Disability, additional Life Insurance and Cancer Insurance plans

01
Do you have experience working directly with high school-aged students?
  • Yes
  • No

02
Which areas have you provided direct support to students?
  • Academic advising/planning
  • College admissions
  • Registration/enrollment
  • Financial aid/scholarships
  • Career exploration
  • College transfer planning
  • Student recruitment/outreach
  • None of the above

Required Question

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