Ace Office Manager Jobs (NOW HIRING)

Executive & Personal Assistant to the Founder

Location: Winter Park, Florida — in person, five days per week

Reports to: Carson Slade, Founder & CEO

Employment: Full-time, W-2

Compensation: $75,000–$95,000 annually, with no bonus

About Ace

Ace is a creator marketing and growth agency based in Winter Park. We operate a fast-moving, in-person business that uses AI and connected systems to support creators, run social portfolios, and keep the team coordinated.

The Role

Ace is hiring an Executive & Personal Assistant to the Founder who can turn changing priorities into calm, complete execution. This person will protect Carson’s time, organize the moving pieces around him, close follow-ups, and handle both business and personal logistics with exceptional discretion.

This is not a Chief of Staff or department-management role. You will not set company strategy or take ownership of work that belongs to another employee. Your job is to make sure Carson is prepared, the right person has the right follow-up, and practical details do not become unnecessary demands on his attention.

You will work alongside Enzo, Carson’s AI executive assistant. Enzo helps review information, prepare briefs, organize evidence, and draft materials. The human assistant owns the judgment, relationship handling, physical-world execution, and verified follow-through that require a trusted person. AI output is a starting point to check, not a substitute for your judgment.

What You’ll Own Executive support

• Protect and maintain Carson’s calendar, including priorities, buffers, preparation, location details, and conflict resolution.
• Coordinate meetings, travel, reservations, itineraries, visitors, and time-sensitive logistics from request through confirmation.
• Prepare concise daily and meeting-ready materials from approved sources, confirming that links, times, names, and logistics are correct.
• Track commitments and follow-ups, route work to the responsible person, and confirm the real outcome rather than treating a reminder as complete.
• Organise and triage approved business and personal email access; draft replies or route follow-ups without sending as Carson unless the exact message is authorized.
• Keep confidential executive materials organized in approved systems and available when needed.

Personal support

• Coordinate appointments, reservations, deliveries, returns, service visits, vehicle or property logistics, gifts, and other approved personal errands.
• Coordinate household vendors from the Ace office and attend another location only when an approved task truly requires it.
• Research practical options, recommend the best choice with a clear tradeoff, and carry out the approved decision through confirmation.
• Keep personal matters separate from Ace records, accounts, funds, and communications.
• Handle sensitive information only when the task requires it, using the approved private system and the minimum information necessary.

Office and relationship coordination

• Keep the Winter Park office ready for meetings, visitors, supplies, and approved events, including cleaning coordination and day-to-day setup.
• Coordinate communication with outside Ace vendors, organize Ace bills and supporting records, and prepare them for the authorized approver.
• Coordinate with employees, clients, accountants, lawyers, vendors, and personal contacts in the tone and channel Carson approves.
• Surface real decisions to Carson while resolving routine logistics and returning employee-owned work to its accountable owner.
• Notice unclear ownership, missing deadlines, or incomplete handoffs and get them reconciled before they become urgent.

What We’re Looking For

We value demonstrated problem-solving more than a particular title. Strong backgrounds may include executive assistance, personal assistance, family-office support, hospitality, events, high-trust operations, or comparable work.

You should bring:

• Specific examples of anticipating a need, solving an ambiguous problem, and closing the loop without repeated direction.
• Strong calendar, travel, event, vendor, and personal-logistics judgment.
• Excellent short-form writing and the ability to turn a messy situation into a clear recommendation, owner, deadline, and next action.
• High discretion, mature boundaries, and secure handling of confidential business and personal information.
• Calm prioritization when several people believe their request is urgent.
• Practical use of ChatGPT, Claude, or another AI assistant, including checking facts and correcting weak output before relying on it.
• Strong Google Workspace ability and confidence learning the systems Ace uses.
• Willingness to handle executive preparation and ordinary errands with the same care.
• A valid driver’s license and reliable vehicle.
• A commitment to work in person in Winter Park, Florida, five days per week.

How Success Is Measured

Success means Carson’s calendar reflects his actual priorities; commitments and approved follow-ups close with verified outcomes; routine executive, personal, travel, and office logistics are handled without unnecessary escalation; confidential information stays in the right place; and employees retain ownership of their work while Carson has a reliable view of anything that truly needs him.

In the first 30 days, the assistant should help organize Carson’s email flow, make household-vendor coordination run reliably, and remove routine founder involvement from office cleaning and setup.

Schedule, Travel, and Benefits

The normal workday begins at 10:30 a.m. Occasional after-hours requests are expected. Travel is limited to company trips where assistant support is needed. Approved business mileage is reimbursed under Ace’s policy.

Ace offers eligible full-time employees health, dental, vision, and life insurance, plus a 401(k) with employer match, subject to active plan rules.

Important Boundaries

The assistant may research, organize, prepare, coordinate, and carry out approved logistics. The assistant may not independently make hiring, compensation, legal, strategy, or client-commitment decisions; approve or make payments; send messages as Carson; sign agreements; accept terms; make access changes; or copy sensitive information into an unapproved system.

Equal Opportunity

Ace Marketing Services, Inc. is an equal‑opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic. To request an accommodation, contact hello@ace.inc.