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Accounting Specialist
Department: CORPORATE-CLERICAL
Job Status: Full-Time
Days Worked: Mon., Tue., Wed., Thu., Fri.
Rate of Pay: $48,000.00 - $57,000.00 Annually
Position Description
Accounting Specialist (Accounts Payable & Accounts Receivable)
Position Summary
The Accounting Specialist is responsible for the accurate and timely processing of accounts payable and accounts receivable transactions while supporting day-to-day accounting operations. This position manages invoice processing, vendor payments, customer billing, cash application, collections support, account reconciliations, and month-end close activities. The Accounting Specialist works closely with internal departments, vendors, customers, and management to ensure financial transactions are recorded accurately and in accordance with company policies and accounting standards.
Essential Duties and Responsibilities
Accounts Payable
• Review, code, and process high-volume vendor invoices accurately and timely.
• Verify invoice approvals, supporting documentation, and coding prior to payment.
• Process payment runs, including checks, online or ACH payments.
• Monitor invoice aging and ensure timely payment of vendor obligations.
• Manage recurring expenses and maintain payment schedules.
• Research and resolve invoice discrepancies, duplicate payments, and vendor statement variances.
• Assist in maintaining strong vendor relationships through prompt communication and issue resolution.
• Support continuous improvement initiatives related to accounts payable processes.
Accounts Receivable
• Apply cash receipts, ACH payments, wire transfers, and checks to customer accounts.
• Research and resolve billing disputes, payment discrepancies, and unapplied cash.
• Process credits, adjustments, refunds, and write-offs as approved.
Vendor & Customer Support
• Maintain vendor and customer master records, including payment and contact information.
• Respond promptly to vendor and customer inquiries regarding invoices, payments, and account balances.
• Build positive relationships with internal stakeholders, vendors, and customers.
• Coordinate with department managers to resolve payment and billing issues.Systems & Process Improvement
• Utilize accounting software, ERP systems, and AP automation platforms to process transactions efficiently.
• Identify opportunities to improve accounting processes, internal controls, and workflow efficiency.
• Assist with system testing, process documentation, and implementation of best practices.
• Maintain electronic accounting records in accordance with company retention policies.
Required Qualifications
• 3+ years of accounting, accounts payable, or accounts receivable experience.
• Experience processing high-volume financial transactions.
• Knowledge of accounts payable, accounts receivable, and general accounting principles.
• Strong understanding of general ledger coding and account reconciliation processes.
• Proficiency in Microsoft Excel, Outlook, and accounting software.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving abilities.
• Ability to manage multiple priorities and meet deadlines.
• Strong communication and customer service skills.
Preferred Qualifications
• Experience in a high-volume corporate accounting environment.
• Experience with ERP systems and AP/AR automation platforms.
• Experience with customer billing, collections, and cash application.
• Associate's or Bachelor's degree in Accounting, Finance, or a related field.
• Advanced Excel skills including pivot tables, lookups, and data analysis.
• Experience supporting accounting functions within a property management, real estate, commercial real estate, multifamily, or facilities management organization.
• Experience working with property management or real estate accounting systems such as Yardi, Rent Manager, Net Vender, Avidxchange, or similar platforms.
• Experience processing invoices and payments associated with facility maintenance, utilities, construction, capital projects, and service contracts.
• Experience supporting multiple properties, locations, or business units within a decentralized operating environment.