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Accounting Administration Assistant Jobs in Alberta

AppDirect

Manager, Accounting

Calgary, AB · Hybrid

Bachelor's degree in Accounting, Business Administration, or a related field; CPA designation ... At AppDirect, AI tools may assist our recruitment team with administrative automations - always ...

AppDirect

Senior Accounting Manager

Calgary, AB · Hybrid

Bachelor's degree in Accounting, Business Administration, or a related field; CPA or equivalent ... At AppDirect, AI tools may assist our recruitment team with administrative automations - always ...

Plum Gas Solutions

Junior Accountant

Calgary, AB

CA$65K - CA$75K/hr

Month-End Close * Assist with the monthly financial close process. * Prepare and post routine ... Diploma or degree in Accounting, Finance, Business Administration, or a related field. EXPERIENCE ...

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Accounting Administration Assistant information

What is an accounting administration assistant?

Accounting administration assistants are professionals who support the accounting and finance departments of an organization by performing administrative and clerical tasks. Their duties often include processing invoices, managing financial records, preparing reports, reconciling accounts, and assisting with payroll. They ensure that daily operations in the accounting office run smoothly by providing support to accountants and other financial staff. Attention to detail, organizational skills, and proficiency with accounting software are important qualities for this role.

What are the key skills and qualifications needed to thrive as an accounting administration assistant, and why are they important?

To thrive as an Accounting Administration Assistant, you need strong numerical accuracy, organizational skills, and a basic understanding of accounting principles, often supported by a diploma or certificate in accounting or business administration. Familiarity with accounting software (such as QuickBooks or Sage), Microsoft Excel, and office management systems is typically required. Attention to detail, time management, and effective communication are soft skills that set top performers apart in this role. These competencies are crucial for ensuring accurate financial records, smooth office operations, and reliable support for accounting teams.

What are some common challenges faced by accounting administration assistants, and how can they be managed effectively?

Accounting Administration Assistants often juggle multiple tasks, such as processing invoices, maintaining financial records, and supporting senior accountants, which can lead to tight deadlines and the need for strong organizational skills. One common challenge is managing large volumes of data while ensuring accuracy and compliance with financial regulations. Staying organized with digital tools, regularly communicating with team members, and seeking clarification when needed can help manage these challenges. Additionally, proactively learning new accounting software and procedures can ease the transition during busy periods and system updates.

What is the difference between Accounting Administration Assistant vs Bookkeeper?

AspectAccounting Administration AssistantBookkeeper
CredentialsBasic accounting or administrative certificationsBookkeeping certification or experience
Work EnvironmentOffice setting, supporting accounting teamsOffice or remote, managing financial records
Employer & IndustryBusinesses, accounting firms, finance departmentsSmall to medium businesses, accounting services
Search & Comparison IntentUnderstanding administrative support roles in accountingManaging financial records and transactions

The main difference is that an Accounting Administration Assistant provides administrative support within accounting teams, focusing on tasks like data entry and document management. A Bookkeeper handles financial record-keeping, including transactions and reconciliations. Both roles often require similar certifications and are found in similar work environments, but their core responsibilities differ.

What cities in Alberta are hiring for Accounting Administration Assistant jobs?

Cities in Alberta with the most Accounting Administration Assistant job openings:

Accounting Administration Assistant jobs near you
Infographic showing various Accounting Administration Assistant job openings in Alberta as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 22% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Bookkeeper Admininstration Assistant

Northern Konstar Potatoes

Calgary, AB • On-site

CA$25/hr

Full-time

Medical, Dental, Vision

Re-posted 9 days ago

Job description

About the Role
We are looking for a detail-oriented Bookkeeper – Sales Support to join our team. This role is responsible for accurate, timely entry of all sales-related and bookkeeping information. You will support the sales staff by entering purchase orders, sales orders, bills, and invoices, as well as handling general bookkeeping duties focused on accounts receivable, reconciliations, and reporting. This position does not handle accounts payable.

Key Responsibilities

Sales Support & Data Entry

  • Enter customer purchase orders (POs), sales orders, and invoices into QuickBooks.
  • Ensure all sales information is complete and accurate (pricing, terms, quantities, customer details).
  • Set up and maintain customer accounts and contact information.
  • Track order status and provide updates to sales staff as needed.
  • Work closely with sales staff to resolve discrepancies or missing information on POs and sales orders.

Accounts Receivable & Bookkeeping

  • Record customer invoices, credit memos, and payments in QuickBooks.
  • Apply payments to open invoices and maintain accurate accounts receivable aging.
  • Prepare and send customer statements and payment reminders as directed.
  • Reconcile bank accounts and credit card statements on a regular basis.
  • Assist with month-end and year-end tasks, including reconciliations and basic reporting.
  • Maintain organized electronic and/or paper filing systems for all accounting and sales support documents.

Reporting & Administration

  • Prepare basic financial and sales reports using QuickBooks and Excel (e.g., AR aging, sales summaries).
  • Support management and sales staff with information requests related to customer accounts, invoices, and payments.
  • Help improve and document procedures for order entry, invoicing, and receivables.

Qualifications

Candidates should meet one of the following:

  • Accounting/Bookkeeping diploma or related post-secondary education, OR
  • Minimum of 2 years of bookkeeping or accounting clerk experience (preferably in a sales- or order-driven environment).

Required Skills

  • QuickBooks: Hands-on experience entering invoices, receipts, and performing reconciliations.
  • Microsoft Office: Proficient with Outlook, Word, and especially Excel (basic formulas, sorting, filtering, formatting).
  • Accurate and efficient data entry with strong attention to detail.
  • Basic understanding of accounting principles, especially accounts receivable and bank reconciliations.
  • Ability to organize work, manage multiple tasks, and meet deadlines.
  • Clear written and verbal communication skills.

Personal Attributes

  • Reliable, trustworthy, and able to handle confidential financial and customer information.
  • Detail-oriented and proactive, able to work independently once trained.
  • Team player with a service-oriented mindset toward supporting the sales team and management.