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Account Operations Coordinator Jobs in Washington

Axle

Operations Coordinator

Bethesda, MD · On-site

Parking Reimbursement Account (PRK) * Dependent Care Assistant Program (DCAP) * Transportation Reimbursement Account (TRN) Position Summary The Executive Operations Coordinator provides comprehensive ...

Axle

Operations Coordinator

Bethesda, MD · Hybrid

Parking Reimbursement Account (PRK) * Dependent Care Assistant Program (DCAP) * Transportation Reimbursement Account (TRN) Position Summary The Executive Operations Coordinator provides comprehensive ...

New

Penske

Operations Coordinator

Jessup, MD · On-site

$19.52 - $24.38/hr

Position Summary The Operations Coordinator will complete administrative processes of the branch ... Financial Operations Oversight of accounts receivable process and maintain local collection ...

Penske

Operations Coordinator

Jessup, MD · On-site

$19.52 - $24.38/hr

Position Summary The Operations Coordinator will complete administrative processes of the branch ... Financial Operations • Oversight of accounts receivable process and maintain local collection ...

Guidehouse

Operations Coordinator

Bethesda, MD

$74K - $124K/yr

We are currently searching for Operations Coordinators to provide day-to-day operational and ... Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts * Transit and ...

Guidehouse

Operations Coordinator

Bethesda, MD · On-site

$74K - $124K/yr

We are currently searching for Operations Coordinators to provide day-to-day operational and ... Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts * Transit and ...

Penske

Operations Coordinator

Jessup, MD

$19.52 - $24.38/hr

Position Summary The Operations Coordinator will complete administrative processes of the branch ... Financial Operations Oversight of accounts receivable process and maintain local collection ...

Avenues Recovery

Operations Coordinator

Annapolis, MD · On-site

About the Role Avenues Recovery is seeking an Operations Coordinator to support facility leadership ... Flexible Spending Account (Medical FSA) * Dependent Care FSA Ready to Apply? Along with your resume ...

Axle

Operations Coordinator

Rockville, MD

Parking Reimbursement Account (PRK) * Dependent Care Assistant Program (DCAP) * Transportation Reimbursement Account (TRN) Position Summary Axle Informatics is seeking an Operations Coordinator to ...

Axle

Operations Coordinator

Rockville, MD · On-site

Parking Reimbursement Account (PRK) * Dependent Care Assistant Program (DCAP) * Transportation Reimbursement Account (TRN) Position Summary Axle Informatics is seeking an Operations Coordinator to ...

Axle

Operations Coordinator

Rockville, MD

Parking Reimbursement Account (PRK) * Dependent Care Assistant Program (DCAP) * Transportation Reimbursement Account (TRN) Position Summary Axle Informatics is seeking an Operations Coordinator to ...

Crisis24

Global Operations Coordinator

Annapolis, MD · On-site

As a Global Operations Coordinator (GOC), you are part of the Global Operations Coordinator first ... Updating dedicated client SOP's and returning to the client/account manager * Prepares case ...

Andersen

Sales Operations Coordinator

Jessup, MD · On-site

$24.50 - $35.50/hr

... Support Coordinator to join our Capital region team! This role will provide sales operational ... Flexible Spending Accounts (FSAs)*, Health Savings Account (HSA) and Health Reimbursement Account ...

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All JobsAccount Operations JobsAccount Operations Coordinator JobsAccount Operations Coordinator Jobs in Washington

Account Operations Coordinator information

What does an account operations coordinator do?

An Account Operations Coordinator is responsible for supporting the day-to-day operational activities within an organization's accounts or client services team. Their duties typically include managing client account information, coordinating between internal departments, ensuring data accuracy, resolving client issues, and assisting with report generation. They play a key role in maintaining smooth operations and effective communication between clients and the company. This position often requires strong organizational, communication, and multitasking skills.

What skills and qualifications are needed to thrive as an account operations coordinator?

To thrive as an Account Operations Coordinator, you need strong organizational skills, attention to detail, and a background in business administration or a related field. Familiarity with CRM systems, spreadsheets, and project management tools is typically required, along with experience in data entry and account management processes. Excellent communication, problem-solving abilities, and a collaborative mindset help you effectively coordinate between clients and internal teams. These skills ensure accurate account handling, efficient workflow, and high client satisfaction in a fast-paced environment.

How does an account operations coordinator typically collaborate with other departments to ensure client satisfaction?

Account Operations Coordinators play a pivotal role in bridging communication between sales, customer service, and logistics teams to deliver seamless client experiences. They often coordinate with sales to verify order details, work with logistics to track shipments, and liaise with customer service to resolve issues promptly. This cross-departmental collaboration requires strong organizational skills and proactive communication to ensure that client needs are met efficiently and accurately. By fostering these interdepartmental relationships, Account Operations Coordinators help maintain high levels of client satisfaction and operational efficiency.

What is the difference between Account Operations Coordinator vs Account Manager?

AspectAccount Operations CoordinatorAccount Manager
Primary FocusSupporting operational processes, data management, and administrative tasks related to client accountsBuilding client relationships, upselling, and managing account growth
Required SkillsOrganizational skills, attention to detail, basic industry knowledgeCommunication, sales, client relationship management
Work EnvironmentCollaborative team setting, back-office functionsClient-facing, sales-driven environment
Common UsageUsed across industries for operational support rolesUsed in sales and client service sectors

The Account Operations Coordinator primarily handles operational and administrative tasks to support client accounts, while the Account Manager focuses on maintaining client relationships and driving account growth. Both roles require strong organizational skills, but their core responsibilities differ, with the Coordinator more involved in backend processes and the Manager in client engagement.

What are the most commonly searched types of Account Operations jobs in Washington?

The most popular types of Account Operations jobs in Washington are:

What cities in Washington are hiring for Account Operations Coordinator jobs?

Cities in Washington with the most Account Operations Coordinator job openings:

Account Operations Coordinator jobs near you
Infographic showing various Account Operations Coordinator job openings in Washington as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 9% Part Time, 3% Temporary, 6% Contract, and 1% Nights. Highlights an 89% Physical, 2% Hybrid, and 9% Remote job distribution.

Operations Coordinator

Axle

Bethesda, MD • On-site

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 4 days ago

Job description

(ID: 2026-3391)
Axle is a bioscience and information technology company that offers advancements in translational research, biomedical informatics, and data science applications to research centers and healthcare organizations nationally and abroad. With experts in biomedical science, software engineering, and program management, we focus on developing and applying research tools and techniques to empower decision-making and accelerate research discoveries. We work with some of the top research organizations and facilities in the country including multiple institutes at the National Institutes of Health (NIH).
Benefits We Offer:
  • 100% Medical, Dental & Vision Coverage for Employees
  • Paid Time Off and Paid Holidays
  • 401K match up to 5%
  • Educational Benefits for Career Growth
  • Employee Referral Bonus
  • Flexible Spending Accounts:
    • Healthcare (FSA)
    • Parking Reimbursement Account (PRK)
    • Dependent Care Assistant Program (DCAP)
    • Transportation Reimbursement Account (TRN)

Position Summary
The Executive Operations Coordinator provides comprehensive administrative and operational support to senior executive leadership. This role manages complex calendars, facilitates clear and timely communications, coordinates meetings and logistics, supports special projects, and drives process improvements that enhance overall organizational efficiency.
Scope of Work
The Coordinator independently furnishes the administrative expertise, coordination, and follow-through needed to support one or more executive principals. Core areas of responsibility include:
  • Managing complex executive calendars, including scheduling, rescheduling, and prioritizing meetings as organizational priorities shift.
  • Facilitating executive communications and correspondence on behalf of leadership.
  • Coordinating meeting logistics, from initial request through completion, and preparing supporting materials.
  • Independently managing special projects assigned by executive leadership.
  • Identifying and implementing process improvements to enhance operational efficiency.
  • Providing travel coordination support as needed.
  • Serving as the primary administrative point of contact, ensuring all activities comply with applicable standards and guidelines.

Key Responsibilities
Executive Calendar Management
  • Manage complex executive calendars for one or more principals, including scheduling, rescheduling, and prioritizing meetings based on changing organizational priorities.
  • Coordinate internal and external meetings involving senior leadership, partner organizations, and other stakeholders.
  • Evaluate scheduling conflicts and independently recommend solutions to maximize executive efficiency.
  • Prepare daily and weekly calendar briefings, ensuring principals are informed of schedule changes and logistical requirements.
  • Coordinate conference rooms, virtual meeting platforms, and hybrid meeting logistics.

Executive Communications
  • Draft, edit, and transmit correspondence on behalf of principals, including meeting requests, information requests, and follow-up communications.
  • Monitor incoming requests requiring executive attention, route inquiries to appropriate staff, and track responses to ensure timely follow-up.
  • Develop standardized communication templates to improve consistency and efficiency.

Meeting Coordination and Executive Operations
  • Develop and maintain standardized meeting intake processes, templates, and tracking systems.
  • Coordinate meeting logistics from initial request through completion.
  • Prepare meeting agendas, briefing materials, attendee lists, biographies, and supporting documentation.
  • Attend meetings as requested to record minutes, summarize discussions, capture action items, and monitor follow-up activities.
  • Prepare meeting summaries and distribute action items to participants.

Executive Accompaniment and On-Site Coordination
  • Accompany principals to meetings as requested to provide logistical coordination, ensure schedule adherence, and facilitate transitions between meetings.
  • Coordinate last-minute schedule adjustments while principals are engaged in meetings.
  • Serve as liaison between executive leadership and meeting organizers regarding timing, logistics, and required materials.

Operational Coordination and Special Projects
  • Independently coordinate special projects assigned by executive leadership, which may include developing project plans and timelines, coordinating meetings and workgroups, and preparing agendas and briefing materials.
  • Prepare presentations, spreadsheets, reports, dashboards, and tracking documents.
  • Conduct research and compile information from multiple sources.
  • Monitor project milestones and follow up on outstanding actions.
  • Maintain project documentation and provide status updates to executive leadership.

Process Improvement and Organizational Effectiveness
  • Proactively identify opportunities to improve administrative and operational processes.
  • Develop and maintain Standard Operating Procedures (SOPs), workflows, templates, and guidance documents that improve organizational efficiency.
  • Recommend improvements to scheduling practices, communications, information management, and meeting coordination.
  • Develop tracking systems for recurring organizational activities and executive priorities.

Relationship Management and Organizational Coordination
  • Develop and maintain collaborative working relationships across the organization and with external partners to facilitate efficient coordination of executive activities.
  • Serve as a primary administrative point of contact for executive scheduling and operational coordination.
  • Coordinate with other leadership offices to resolve scheduling conflicts and facilitate executive engagements.

Travel Coordination
  • Coordinate executive travel as required, including preparation of itineraries, travel summaries, agendas, and supporting documentation.
  • Coordinate travel logistics with appropriate administrative offices.

Administrative Support
  • Maintain administrative files, electronic records, correspondence, and tracking systems.
  • Develop spreadsheets to analyze operational data.
  • Create and maintain presentations, reports, briefing books, and other presentation materials.
  • Coordinate printing, scanning, electronic document management, and records retention activities.
  • Maintain administrative databases and tracking systems.
  • Perform other administrative and operational duties consistent with executive support services.

Qualifications
Education & Certifications
  • Bachelor's degree in Business Administration, Public Administration, Communications, Healthcare Administration, or a related field preferred.
  • Four (4) years of progressively responsible executive administrative support experience may substitute for a bachelor's degree.

Experience
  • Minimum of five (5) years supporting senior executives or executive leadership in a complex organizational environment.
  • Demonstrated experience managing multiple competing priorities with minimal supervision.
  • Experience coordinating executive calendars involving numerous internal and external stakeholders.
  • Experience preparing executive correspondence, meeting summaries, and briefing materials.
  • Experience developing presentations, spreadsheets, reports, and tracking systems.
  • Experience handling confidential and sensitive information while exercising sound judgment and discretion.
  • Experience improving business processes and developing administrative procedures.

Skills
  • Executive calendar management
  • Executive communications and correspondence
  • Meeting planning, coordination, and facilitation
  • Meeting minutes and executive summaries
  • Organizational planning and prioritization
  • Project coordination
  • Process improvement and SOP development
  • Relationship management and customer service
  • Executive briefing preparation
  • Analytical and problem-solving skills
  • Travel coordination
  • Records management

Software & Tools
  • Microsoft Outlook, Teams, Word, Excel, and PowerPoint
  • SharePoint
  • Adobe Acrobat
  • Other standard administrative and productivity systems as required

Disclaimer: The above description is meant to illustrate the general nature of work and level of effort being performed by individuals assigned to this position or job description. This is not restricted as a complete list of all skills, responsibilities, duties, and/or assignments required. Individuals may be required to perform duties outside of their position, job description or responsibilities as needed.
The diversity of Axle's employees is a tremendous asset. We are firmly committed to providing equal opportunity in all aspects of employment and will not tolerate any illegal discrimination or harassment based on age, race, gender, religion, national origin, disability, marital status, covered veteran status, sexual orientation, status with respect to public assistance, and other characteristics protected under state, federal, or local law and to deter those who aid, abet, or induce discrimination or coerce others to discriminate.
Accessibility: If you need an accommodation as part of the employment process please contact: careers@axleinfo.com
This role has a market-competitive salary with an anticipated base compensation range listed below. Actual salaries will vary depending on a candidate's experience, qualifications, skills, and location.
Salary Range
$60,000-$65,000 USD

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