The Accounts Payable Specialist Intern will be a reliable and precise professional to help support the Accounting department and properly maintain Accounts Payable.
Essential Duties and Responsibilities:
- Invoice Keying: Enter high-volume vendor invoices, credit notes, and expense bills into the accounting system with speed and precision.
- Payment Enrollment Outreach: Proactively contact vendors via phone and email to confirm, verify, and enroll them in preferred electronic payment options (ACH/EFT).
- Email Queue Management: Assist with monitoring the main AP inbox, triage vendor inquiries, and route internal payment approvals.
- Discrepancy Resolution: Collaborate with vendors and internal departments to fix billing errors, missing data, or payment delays.
Supervisory Responsibilities:
No formal supervisory role.
Education and Experience Requirements:
- High-Accuracy Data Entry: Strong alphanumeric keying skills to minimize manual entry errors.
- Professional Communication: Excellent phone etiquette and clear email writing skills for vendor onboarding and customer service.
- Digital Literacy: Proficiency in Microsoft Outlook/Gmail and accounting or AP automation software (e.g., NAV, Microsoft BC, Sage).
Required Skills:
- Strong accounting, project coordinating, and administrative skills
- Strong MS office skills including Outlook, Word, and Excel
- Knowledge of 1099 filing requirements desired
- Very strong people/communication skills
- Strong attention to detail
- Ethical conduct
- Personal effectiveness/credibility
- Strong written and verbal communication
- Excellent problem solving and organization skills
- Strong interpersonal communication skills
- Demonstrated ability to work with a team
- Flexibility
Physical/Mental Demands:
This position is largely a sedentary role, requiring use of typical office equipment such as computers, printers, copiers, and scanners. This is a fully in-office position, Monday-Friday.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.