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Academic Program Assistant Jobs in Union, NJ (NOW HIRING)

Epoch Consulting

Academic Counsellor

New York, NY · On-site

Guide students in exploring various academic programs, majors, and career pathways, aligning their ... and career market demands. * Assist students with the transition to higher education or ...

Vanguard Group Staffing

Program Coordinator

Bronx, NY · On-site

$28 - $40/hr

Our client, located in the Bronx, is seeking a Program Assistant for one of their Doctorate ... Create and maintain confidential and sensitive data such as academic student records, faculty files ...

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All JobsAcademic Program JobsAcademic Program Assistant JobsAcademic Program Assistant Jobs in Union, NJ

Academic Program Assistant information

See Union, NJ salary details

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How much do academic program assistant jobs pay per hour?

As of Aug 11, 2026, the average hourly pay for academic program assistant in Union, NJ is $18.93, according to ZipRecruiter salary data. Most workers in this role earn between $15.67 and $20.82 per hour, depending on experience, location, and employer.

What is an academic program assistant?

Academic Program Assistants are administrative professionals who support academic departments, faculty, and students by managing program logistics, coordinating events, maintaining records, and assisting with communication. They often handle tasks such as scheduling, preparing materials, and providing information about courses or programs. Their role is essential to ensuring the smooth operation of academic programs and helping both staff and students navigate administrative processes.

What are some typical challenges an academic program assistant might face when supporting multiple faculty members and students?

Academic Program Assistants often juggle a variety of tasks for several faculty members and students at once, which can make time management and prioritization challenging. Balancing scheduling, responding to inquiries, and maintaining accurate records requires strong organizational skills and adaptability. Additionally, navigating different communication styles and expectations can be complex, but proactive communication and clear documentation help ensure smooth collaboration across the academic department.

What are the key skills and qualifications needed to thrive as an academic program assistant, and why are they important?

To thrive as an Academic Program Assistant, you need strong organizational skills, attention to detail, and familiarity with academic procedures, often supported by a bachelor’s degree or relevant administrative experience. Proficiency with office software (such as Microsoft Office Suite), student information systems, and scheduling tools is typically required. Excellent communication, customer service, and problem-solving abilities help you effectively support students, faculty, and staff. These skills are crucial for ensuring smooth program operations and providing high-quality academic support.

What is the difference between Academic Program Assistant vs Academic Advisor?

AspectAcademic Program AssistantAcademic Advisor
Required CredentialsAssociate's or Bachelor's degree often preferredBachelor's degree typically required; some roles may prefer a Master's
Work EnvironmentAdministrative offices within educational institutionsStudent services offices, academic departments, or advising centers
Employer & Industry UsageUniversities, colleges, and academic institutionsUniversities, colleges, and student support services
Common Search & Comparison IntentUnderstanding administrative support roles in academiaGuidance and support roles for students' academic planning

The main difference is that an Academic Program Assistant provides administrative support related to academic programs, while an Academic Advisor offers personalized guidance to students on course selection and academic planning. Both roles are essential in educational settings but serve different functions within the academic environment.

What are the most commonly searched types of Academic Program jobs in Union, NJ? The most popular types of Academic Program jobs in Union, NJ are:
Academic Program Assistant jobs near you

Saturday Respite Program Assistant

Child & Family Support Services

Bronx, NY

$40K - $51K/yr

Full-time

Re-posted yesterday

Job description

NOTE: This Job Description is not intended to be all-inclusive. The employee may perform other related duties as required to meet the ongoing needs of the organization. Job Descriptions are revised periodically to meet the needs of the organization.

PRIMARY DUTIES AND RESPONSIBILITIES:

A Direct Support Professional (DSP) focuses mainly on providing skill-building services to people across the lifespan with intellectual and/or developmental disabilities in an effort to foster independence at home and in the community. Our programs provide individualized direct-care services that empower program participants and enable them to achieve their person-centered goals in order to live as optimally as possible. Person-centered goals typically target socialization skills, academics, community inclusion, money management skills, travel training skills, activities of daily living, and safety skills. DSPs, along with the individual being served and the program supervisor, will work together to achieve the goals as stated in each individuals plan.

Drivers for the DH Program have the added responsibility of picking up and/or dropping off program participants at the start and/or end of the day.

As a voluntary agency under the Office of People with Developmental Disabilities (OPWDD), we provide Community Habilitation, In-Home Respite, Day Habilitation, and Prevocational services to people across the lifespan with developmental disabilities, like Autism or Cerebral Palsy.

ESSENTIAL FUNCTIONS

Safely drive a van of program participants during program hours;

Target person-centered goals to facilitate independence in the community;

Complete required documentation for billing, including daily checklists, weekly summaries, monthly summaries, timesheets and billing forms;

Ensure a person-centered approach is used in all aspects of service delivery;

Assist with the development of the individual?s Staff Action Plan (SAP);

Ensure goals reflected in the SAP are targeted with as much independence as possible;

Advocate for individuals served and encourage self- advocacy and decision-making skills;

Facilitate community integration and developing relationships in the community;

Maintain a professional relationship with individuals served, co-workers and representatives from other agencies;

Attend meetings, including Life Plan reviews and staff meetings, upon request from the program supervisor;

Communicate any issues/concerns to other service providers for fluid coordination of services;

Use the Paychex system to enter bi-weekly hours worked;

Use the MediSked system to clock-in and -out, and document daily activities with individuals served;

Participate in all training as assigned by the program supervisor or directors;

Ensure the safety and well-being of individuals served at all times;

Follow incident reporting procedures in the event of a reportable incident.

ADDITIONAL ESSENTIAL FUNCTIONS DURING COVID-19 PANDEMIC:

Provide regular services via an approved mode of service provision. Service provision may occur via modes of telehealth (ex: video conferencing) or in-person, depending on client preference.

Attempt to meet mandated weekly hours per individual served.

Collect materials for services in-person from the Grand Concourse Site Office, as needed.

Communicate at least once per week with the program supervisor for weekly progress reports and updates.

Complete daily service notes and submit them to the program supervisor bi-weekly.

Submit hours worked bi-weekly via Paychex.

Wear professional attire in accordance with the employee manual in both telehealth and in-person scenarios.

PROFESSIONAL CONDUCT:

Serve as a role model for all Agency staff promoting the Agencys Mission, Vision and Values.

Foster Agency and program-wide cooperation and teamwork through the use of positive/ constructive communication techniques.

Maintain confidentiality in regard to all people supported and personnel records.

Dress in business casual work attire when engaging in community activities with individuals served.

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