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Academic Program Assistant Jobs in Pasadena, CA (NOW HIRING)

Loyola Marymount University

Academic Advisor

Los Angeles, CA · On-site

$45K - $55K/yr

... academic support programs. The Academic Advisor will report to the Dean of the College of ... Support the Associate Dean, Assistant Dean, and Senior Coordinator of Academic Services throughout ...

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How much do academic program assistant jobs pay per hour?

As of Sep 4, 2026, the average hourly pay for academic program assistant in Pasadena, CA is $20.26, according to ZipRecruiter salary data. Most workers in this role earn between $16.78 and $22.31 per hour, depending on experience, location, and employer.

What is an academic program assistant?

Academic Program Assistants are administrative professionals who support academic departments, faculty, and students by managing program logistics, coordinating events, maintaining records, and assisting with communication. They often handle tasks such as scheduling, preparing materials, and providing information about courses or programs. Their role is essential to ensuring the smooth operation of academic programs and helping both staff and students navigate administrative processes.

What are some typical challenges an academic program assistant might face when supporting multiple faculty members and students?

Academic Program Assistants often juggle a variety of tasks for several faculty members and students at once, which can make time management and prioritization challenging. Balancing scheduling, responding to inquiries, and maintaining accurate records requires strong organizational skills and adaptability. Additionally, navigating different communication styles and expectations can be complex, but proactive communication and clear documentation help ensure smooth collaboration across the academic department.

What are the key skills and qualifications needed to thrive as an academic program assistant, and why are they important?

To thrive as an Academic Program Assistant, you need strong organizational skills, attention to detail, and familiarity with academic procedures, often supported by a bachelor’s degree or relevant administrative experience. Proficiency with office software (such as Microsoft Office Suite), student information systems, and scheduling tools is typically required. Excellent communication, customer service, and problem-solving abilities help you effectively support students, faculty, and staff. These skills are crucial for ensuring smooth program operations and providing high-quality academic support.

What is the difference between Academic Program Assistant vs Academic Advisor?

AspectAcademic Program AssistantAcademic Advisor
Required CredentialsAssociate's or Bachelor's degree often preferredBachelor's degree typically required; some roles may prefer a Master's
Work EnvironmentAdministrative offices within educational institutionsStudent services offices, academic departments, or advising centers
Employer & Industry UsageUniversities, colleges, and academic institutionsUniversities, colleges, and student support services
Common Search & Comparison IntentUnderstanding administrative support roles in academiaGuidance and support roles for students' academic planning

The main difference is that an Academic Program Assistant provides administrative support related to academic programs, while an Academic Advisor offers personalized guidance to students on course selection and academic planning. Both roles are essential in educational settings but serve different functions within the academic environment.

What are the most commonly searched types of Academic Program jobs in Pasadena, CA?

The most popular types of Academic Program jobs in Pasadena, CA are:

What cities near Pasadena, CA are hiring for Academic Program Assistant jobs?

Cities near Pasadena, CA with the most Academic Program Assistant job openings:

Academic Program Assistant jobs near you

Academic Advisor - Undergraduate Advising and Student Affairs

University of Southern California

Los Angeles, CA • On-site

$45K - $55K/yr

Full-time

Medical, Retirement

This job post has expired today. Applications are no longer accepted.

University Of Southern California rating

8.4

Company rating: 8.4 out of 10

Based on 53 frontline employees who took The Breakroom Quiz

102nd of 628 rated colleges and universities

Job description

Academic Advisor (Student Services Advisor I)
USC Marshall School of Business
Undergraduate Advising & Student Affairs
USC's Marshall School of Business is seeking an Academic Advisor to join our team. The Office of Undergraduate Advising and Student Affairs supports the education and development of undergraduate students in USC's Marshall School of Business by providing a broad array of academic support and student engagement programs and services, including: academic advisement; internal transfer admissions; new student orientation; scholarships, honors, and awards; and student organization support. Marshall's Undergraduate Advising and Student Affairs is responsible for providing advising and student support to more than 4300 undergraduate majors and 1400 minors. Our office is currently operating on a hybrid work schedule.
Academic Advisors serve as students' primary point of contact throughout their undergraduate experience. In addition to providing academic planning and policy guidance, advisors deliver holistic advising that addresses academic, personal, and professional development needs. Advisors manage individual caseloads, engage in proactive intrusive outreach to students experiencing academic setbacks, connect students with campus resources, develop individualized success plans, monitor degree progress, and intervene early to keep students on track for timely graduation. The Marshall advising team also administers the internal transfer process, minor admissions, emphasis declarations, specialized advising for joint-degree programs, and coordinates new student orientation programming for both Marshall and Leventhal students.
Responsibilities and Duties
  • Provide academic counseling for undergraduate students. Advise on matters of curriculum, course and degree requirements, transfer credit evaluation, and graduation counseling and clearance.
  • Monitor student progress, maintain academic unit student records, and assist with petition applications.
  • Advise students on an individual and group basis as part of assigned student program and services. May meet with parents, faculty, and campus partners to provide information and facilitate problem resolution.
  • Evaluate student problems (academic, administrative or personal) and refer students to appropriate student support services. Liaise and partner with other offices on behalf of students to facilitate problem resolution.
  • Interface with faculty, administrators, and students regarding policies and student academic progress.
  • Maintain currency on policies, procedures, and regulations pertaining to registration, transfer credit evaluation, course and degree requirements, graduation requirements, petitions, and other student services.
  • Participate in the development and implementation of program policies and procedures such as grading policies, academic progress, mandatory student advisement, and advisement and admission for internal transfers, emphases, and minors.
  • Assess targeted student or group needs and recommend programs or services. Assist in the design and delivery of student programs, services and special events.
  • Assist in planning and coordinating student events and co-curricular programs such as commencement, new student welcome, orientation, academic information sessions, student support programs, student organizations, scholarships, and award ceremonies.
  • Interface with faculty and staff to exchange and update information or to enlist support for program services.
  • Assist in planning and administering special programs such as faculty advisor programs, peer tutorial or mentor groups, student organizations, and honors programs.
  • Assist in providing leadership, guidance and supervision to student workers, volunteers and/or graduate assistants. Assist them in developing skills through the planning and coordination of services and activities.
  • Perform other related duties as assigned or requested. The University reserves the right to add or change duties at any time.

Preferred Qualifications
  • Master's degree in student affairs, student development, counseling, higher education, or other related field.
  • 2+ year experience providing academic advisement to undergraduate students
  • 2+ years of experience with increasing responsibilities working with undergraduate students in a higher education setting.
  • Strong communication skills (interpersonal, written, verbal, presentation) to work with a variety of diverse constituents including students, families, faculty, and staff.
  • Demonstrated ability to manage multiple programs/services and responsibilities simultaneously.
  • Demonstrated ability to work collaboratively to meet student needs and department priorities.
  • Demonstrated ability to handle sensitive and confidential information within FERPA and University guidelines.
  • Demonstrated ability to be flexible and adaptable in the face of changing priorities and fluctuating workloads.
  • Demonstrated experience with office management communication software and tools and proficiency with Microsoft Office.

Anticipated Hiring Range:
The hourly rate range for this position is $29.30 - $37.87. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.
Required Documents and Additional Information
  • Resume and cover letter required (may be uploaded as one file). Please do not submit your application without these documents.
  • Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled any time after the minimum posting period has ended, so please apply on the same business day if interested.
  • USC has excellent benefits, including health benefits for staff and their family with access to the renowned university medical network; eligibility for retirement plans with employer contributions*; tuition benefits for staff and their family; free Professional Development classes; central Los Angeles location with easy access to commuter trains, buses, and free tram pick up services; discounts to sporting and other campus events.

Why join the USC Marshall School of Business?
The USC Marshall School of Business is ideally positioned to address the challenges of a rapidly changing business environment and is ranked as one of the country's top schools for accounting, finance, marketing, consulting, entrepreneurship and international business studies.
USC Marshall builds on the unique opportunities that stem from its Los Angeles location on the Pacific Rim, its interdisciplinary and impactful research, the momentum generated by the University of Southern California, and the unparalleled engagement of the Trojan Alumni Family. With ready access to industries defining the new business frontier, including biotechnology, life sciences, media, entertainment, communications and healthcare, this vast network offers USC Marshall graduates exceptionally strong support for success in the global marketplace.
For more information on the USC Marshall School of Business, visit: www.marshall.usc.edu.
Minimum Education: Bachelor's degree
Additional Education Requirements: Combined experience/education as substitute for minimum education
Minimum Experience: 1 year
Minimum Skills: Student program or services experience.
USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying.
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at uschr@usc.edu. Inquiries will be treated as confidential to the extent permitted by law.
  • Notice of Non-discrimination
  • Employment Equity
  • Read USC's Clery Act Annual Security Report
  • USC is a smoke-free environment
  • Digital Accessibility

If you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser:
https://wd5.myworkday.com/usc/d/inst/1$9925/9925$151952.htmld

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About University of Southern California

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The University of Southern California (USC) is not a conventional company, but a private research university established in the heart of Los Angeles, CA, US. Founded in 1880, it's one of the oldest private research universities in California. USC operates in the education industry providing primary services of higher education, research, and community development. This prestigious institution offers a comprehensive array of undergraduate, graduate, and professional programs across various disciplines, including the humanities, social sciences, and STEM (Science, Technology, Engineering, and Mathematics). The University is guided by its commitment to foster creativity, innovation, leadership, and discovery through academic excellence.

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Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

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Year founded

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