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Academic Program Assistant Jobs in Pasadena, CA (NOW HIRING)

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STARS K-5 Program Assistant

Pasadena, CA

$18.04/hr

... a) thrive academically, emotionally, economically, and spiritually b) feel safe, cared for ... Program Assistant is responsible for implementing all activities of the Afterschool Program: a ...

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Academic Program Assistant information

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How much do academic program assistant jobs pay per hour?

As of Sep 4, 2026, the average hourly pay for academic program assistant in Pasadena, CA is $20.26, according to ZipRecruiter salary data. Most workers in this role earn between $16.78 and $22.31 per hour, depending on experience, location, and employer.

What is an academic program assistant?

Academic Program Assistants are administrative professionals who support academic departments, faculty, and students by managing program logistics, coordinating events, maintaining records, and assisting with communication. They often handle tasks such as scheduling, preparing materials, and providing information about courses or programs. Their role is essential to ensuring the smooth operation of academic programs and helping both staff and students navigate administrative processes.

What are some typical challenges an academic program assistant might face when supporting multiple faculty members and students?

Academic Program Assistants often juggle a variety of tasks for several faculty members and students at once, which can make time management and prioritization challenging. Balancing scheduling, responding to inquiries, and maintaining accurate records requires strong organizational skills and adaptability. Additionally, navigating different communication styles and expectations can be complex, but proactive communication and clear documentation help ensure smooth collaboration across the academic department.

What are the key skills and qualifications needed to thrive as an academic program assistant, and why are they important?

To thrive as an Academic Program Assistant, you need strong organizational skills, attention to detail, and familiarity with academic procedures, often supported by a bachelor’s degree or relevant administrative experience. Proficiency with office software (such as Microsoft Office Suite), student information systems, and scheduling tools is typically required. Excellent communication, customer service, and problem-solving abilities help you effectively support students, faculty, and staff. These skills are crucial for ensuring smooth program operations and providing high-quality academic support.

What is the difference between Academic Program Assistant vs Academic Advisor?

AspectAcademic Program AssistantAcademic Advisor
Required CredentialsAssociate's or Bachelor's degree often preferredBachelor's degree typically required; some roles may prefer a Master's
Work EnvironmentAdministrative offices within educational institutionsStudent services offices, academic departments, or advising centers
Employer & Industry UsageUniversities, colleges, and academic institutionsUniversities, colleges, and student support services
Common Search & Comparison IntentUnderstanding administrative support roles in academiaGuidance and support roles for students' academic planning

The main difference is that an Academic Program Assistant provides administrative support related to academic programs, while an Academic Advisor offers personalized guidance to students on course selection and academic planning. Both roles are essential in educational settings but serve different functions within the academic environment.

What are the most commonly searched types of Academic Program jobs in Pasadena, CA?

The most popular types of Academic Program jobs in Pasadena, CA are:

What cities near Pasadena, CA are hiring for Academic Program Assistant jobs?

Cities near Pasadena, CA with the most Academic Program Assistant job openings:

Academic Program Assistant jobs near you

Tarjan Center Program Assistant

UCLA Health

Los Angeles, CA • On-site

$26.42 - $37.49/hr

Full-time

Posted 9 days ago

UCLA Health rating

8.7

Company rating: 8.7 out of 10

Based on 137 frontline employees who took The Breakroom Quiz

6th of 898 rated healthcare providers

Job description

General Information
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Work Location: Los Angeles, CA, USA
Onsite or Remote
Fixed Hybrid
Work Schedule
Fixed Hybrid variable schedule, Monday-Friday, 8am-9pm
Posted Date
08/24/2026
Salary Range: $26.42 - 37.49 Hourly
Employment Type
2 - Staff: Career
Duration
Indefinite
Job #
32589
Primary Duties and Responsibilities
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The UCLA Semel Institute for Neuroscience and Human Behavior is seeking a full-time "title TBD" to support the UCLA Tarjan Center and PEERs Clinic. The Tarjan Center serves children, adolescents, and adults with developmental neurodevelopment disabilities, supporting innovative programs that promote inclusion, independence, and quality of life.
In this role you will provide administrative, patient service, and program support to faculty, staff, clinicians, and program participants while helping ensure the smooth day-to-day operation of the clinic. Key responsibilities:
  • Schedule appointments and coordinate faculty and clinician calendars
  • Check in patients, enter information into CareConnect, and assist with MyChart activitation
  • Support participant screenings, enrollment, and program coordination acitivites
  • Monitor patient communications and assist with clinic operations
  • Prepare correspondence, reports, presentations, meeting agendas, and minutes
  • Coordinate meetings, maintain files and records, and support special projects
  • Assist with travel reimbursements, purchasing requests, credentialing paperwork, and other administrative functions
  • Provide administrative support during group and individual program sessions

Salary range: $26.42/hr - $37.49/hr
Job Qualifications
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Bachelor's degree in Psychology or related field (Preferred)
Minimum 1 year of experience implementing or supporting PEERs program
Knowledge of psychiatric or mental health terminology (preferred)
Experience in a healthcare, behavioral health, or academic medical setting (preferred)
Ability and comfort working with the departments patient population and their families
Minimum 1 year of experience working with neurodivergent and/or autistic individuals (preferred)
Strong organizational, communication, or customer service skills
Proficiency in Microsoft Office applications, including Outlook, Word, and Excel
Ability to maintain confidentiality and manage multiple priorities in a fast-paced environment
Experience with EPIC/CareConnect or other electronic medical record systems (preferred)
Ability to work independently and exercise sound judgement with minimal supervision
As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.
Current/former UC employees are subject to a personnel file review.

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About UCLA Health

Sourced by ZipRecruiter

UCLA Health, operating within the healthcare industry, is significantly recognized for its commitment to improving the health and wellbeing of people through the integration of patient care, research, and education. Located in Los Angeles, California, UCLA Health was founded and associated with the University of California, Los Angeles (UCLA) in 1955, entrenching its roots in quality healthcare service provision. Through a broad range of medical services, UCLA Health significantly stands as a cornerstone for comprehensive outpatient, inpatient, and emergency care services, specialized treatments, and wellness checks. Notable for pioneering an integrated, comprehensive medical approach, UCLA Health is consistently ranked among the top health systems in the US and world.

Industry

Health care and social assistance

Company size

10,000+ Employees

Headquarters location

Los Angeles, CA, US

Year founded

1955

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