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Academic Program Assistant Jobs in Hayward, CA (NOW HIRING)

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Academic Program Assistant information

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How much do academic program assistant jobs pay per hour?

As of Aug 22, 2026, the average hourly pay for academic program assistant in Hayward, CA is $21.30, according to ZipRecruiter salary data. Most workers in this role earn between $17.64 and $23.41 per hour, depending on experience, location, and employer.

What is an academic program assistant?

Academic Program Assistants are administrative professionals who support academic departments, faculty, and students by managing program logistics, coordinating events, maintaining records, and assisting with communication. They often handle tasks such as scheduling, preparing materials, and providing information about courses or programs. Their role is essential to ensuring the smooth operation of academic programs and helping both staff and students navigate administrative processes.

What are some typical challenges an academic program assistant might face when supporting multiple faculty members and students?

Academic Program Assistants often juggle a variety of tasks for several faculty members and students at once, which can make time management and prioritization challenging. Balancing scheduling, responding to inquiries, and maintaining accurate records requires strong organizational skills and adaptability. Additionally, navigating different communication styles and expectations can be complex, but proactive communication and clear documentation help ensure smooth collaboration across the academic department.

What are the key skills and qualifications needed to thrive as an academic program assistant, and why are they important?

To thrive as an Academic Program Assistant, you need strong organizational skills, attention to detail, and familiarity with academic procedures, often supported by a bachelor’s degree or relevant administrative experience. Proficiency with office software (such as Microsoft Office Suite), student information systems, and scheduling tools is typically required. Excellent communication, customer service, and problem-solving abilities help you effectively support students, faculty, and staff. These skills are crucial for ensuring smooth program operations and providing high-quality academic support.

What is the difference between Academic Program Assistant vs Academic Advisor?

AspectAcademic Program AssistantAcademic Advisor
Required CredentialsAssociate's or Bachelor's degree often preferredBachelor's degree typically required; some roles may prefer a Master's
Work EnvironmentAdministrative offices within educational institutionsStudent services offices, academic departments, or advising centers
Employer & Industry UsageUniversities, colleges, and academic institutionsUniversities, colleges, and student support services
Common Search & Comparison IntentUnderstanding administrative support roles in academiaGuidance and support roles for students' academic planning

The main difference is that an Academic Program Assistant provides administrative support related to academic programs, while an Academic Advisor offers personalized guidance to students on course selection and academic planning. Both roles are essential in educational settings but serve different functions within the academic environment.

What cities near Hayward, CA are hiring for Academic Program Assistant jobs?

Cities near Hayward, CA with the most Academic Program Assistant job openings:

Academic Program Assistant jobs near you

Program Assistant, GGU Worldwide (45872)

GOLDEN GATE UNIVERSITY

San Francisco, CA • On-site

$19.61/hr

Other

Posted 17 days ago

Job description

Position Title: Program Assistant
Department Name: GGU Worldwide
Position Reports To: Associate Director of Administration and Partner Support, GGU Worldwide
FLSA STATUS: Hourly, Non-Exempt, Part-time
Hourly Rate: $19.61
Benefits: Limited University's benefits
Days & Hours: Part-time - 20 - 25 hours per week. Variable weekly schedule to be established by supervisor. Flexible schedule may require evening and weekend hours during peak periods.
Summary: Provide administrative, operational, research, and analytics support to GGU Worldwide and Beacon Education (China) partnership. This position will include training in our CRM system, Teams, Outlook, myGGU, and Colleague. Assist with other projects and administrative tasks as needed.
Essential Duties and Responsibilities:
  • Support Beacon Education (China) partnership, including pre-admission, enrollment, verification, course enrollment, attendance monitoring, WASC reports, translation/interpretation, and academic quality initiatives.
  • Manage data and documentation effectively, including proper use of OneDrive for secure storage and access control.
  • Ensure use of standardized formats for student information and documents and follow GGU IT protocols when sharing files externally.
  • Assist with graduation logistics, including booth setup, regalia distribution, registration flow, and pre-graduation preparations.
  • Maintain a shared calendar to support timely coordination of immersion and graduation activities.
  • Provide regular follow-ups and updates to the Program Coordinator (PC) and Beacon representatives.
  • Generate Beacon graduation invitation and visa support letters.
  • Assist Beacon students and GGU Graduation and Commencement team during campus visits and at commencement site.
  • Beacon event organization and support (virtual, on campus, and off campus).
  • Organize and provide on campus, off campus, study tours and immersions.
  • Coordinate and liaise with International Admissions and Enrollment, Division of Student Success, International Student Services, other GGU schools, and international student groups and organizations.
  • Network and coordinate with San Francisco's Chinese American community and companies.
  • Adapt to varying schedules and time zones, including evenings and weekends.
  • Other administrative and research duties and responsibilities as required.

Qualifications, Education and/or Experiences:
Knowledge of:General office procedures, MS Office, ChatGPT. Global messaging apps including but not limited to WeChat, Viber, WhatsApp, Messenger. Understand what constitutes professional behavior and good teamwork.
Ability to: Communicate clearly and respectfully in written and verbal English and Chinese (Mandarin), organize information, attention to detail and work independently and be creative. Work outside of normal business hours and time zones. Be positive, patient, caring, optimistic, and have a can-do attitude. Language proficiency in Chinese (Mandarin) is required.
Experience and Education: Previous office management and operations experience, along with basic computer, internet, and social media skills. Previous international education or organization experience is preferred. A bachelor's degree in business, public administration, political science, education, international studies, psychology, development studies, economics, Chinese Studies, or other related fields is preferred.
Supplemental Information
To apply: Please go to http://www.ggu.edu/jobs to submit an application, letter of interest, and a resume.
In applying for a position, candidates sign a consent authorizing a broader inquiry which may include reference checks, a motor vehicle check, and a third-party background check.
Golden Gate University is an equal employment opportunity employer. We support inclusive excellence and are committed to creating a safe and welcoming community for all.
University policy prohibits discrimination based on race, color, religion/creed, national origin, ancestry, age, sex/gender, sexual orientation, marital status, medical condition, physical or mental disability, gender stereotyping, and gender identity, gender expression, military or veteran status, taking a protected leave (e.g., family medical or pregnancy leave), or on any other basis protected by applicable laws.
The University has a strong commitment to the principles of diversity and inclusion, and to maintaining working and learning environments that reinforces these practices. The University welcomes and encourages applications from all demographics.

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