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Academic Program Assistant Jobs in Washington (NOW HIRING)

George Mason University

Program Assistant

Fairfax, VA · On-site

$38K - $48K/yr

The Program Assistant is a part-time, in-person, staff position dedicated to supporting the Carter ... Provide accurate and detailed information about academic programs, opportunities, and pathways.

George Mason University

Program Assistant

Fairfax, VA · On-site

$38K - $48K/yr

The Program Assistant is a part-time, in-person, staff position dedicated to supporting the Carter ... Provide accurate and detailed information about academic programs, opportunities, and pathways.

AEI

Assistant, Academic Programs

Washington, DC · On-site

Role Overview The Academic Programs assistants support AEI's higher education outreach by ... Summer Honors Program * * Recruit student applicants and review nominations for AEI's annual ...

Howard Community College

Program Assistant

Columbia, MD · On-site

$20/hr

Program Assistant Howard Community College (HCC) is an exciting place to work, learn, and grow! We ... Responsible for maintaining the Partnership Directory, Student Handbooks and Academic Forms to ...

Sidwell Friends School

Program Assistant

Washington, DC · On-site

$18 - $22/hr

Sidwell Friends School is seeking dedicated and enthusiastic Program Assistants for our Lower ... of academic and campus life. Honoring a multiplicity of voices, we celebrate shared joys and ...

Howard Community College

Program Assistant

Columbia, MD · On-site

$20/hr

Program Assistant will assist in publication design, word processing, spreadsheets, database and ... Academic Forms to support the various general and unique projects supported by the Center. • ...

Sidwell Friends School

Program Assistant

Washington, DC · On-site

$18 - $22/hr

Sidwell Friends School is seeking dedicated and enthusiastic Program Assistants for our Lower ... of academic and campus life. Honoring a multiplicity of voices, we celebrate shared joys and ...

Sidwell Friends School

Program Assistant

Washington, DC · On-site

$18 - $22/hr

Sidwell Friends School is seeking dedicated and enthusiastic Program Assistants for our Lower ... of academic and campus life. Honoring a multiplicity of voices, we celebrate shared joys and ...

ifaw

Program Assistant, Policy & Advocacy

Washington, DC · On-site

$24.70 - $29.80/hr

... academic publications, government resources and other sources) on conservation issues and public ... The Program Assistant will execute grassroots engagement strategies with a focus on awareness ...

ifaw

Program Assistant, Policy & Advocacy

Washington, DC · On-site

$24.70 - $29.80/hr

... academic publications, government resources and other sources) on conservation issues and public ... The Program Assistant will execute grassroots engagement strategies with a focus on awareness ...

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Academic Program Assistant information

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How much do academic program assistant jobs pay per hour?

As of Aug 19, 2026, the average hourly pay for academic program assistant in Washington is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.40 and $23.12 per hour, depending on experience, location, and employer.

What is an academic program assistant?

Academic Program Assistants are administrative professionals who support academic departments, faculty, and students by managing program logistics, coordinating events, maintaining records, and assisting with communication. They often handle tasks such as scheduling, preparing materials, and providing information about courses or programs. Their role is essential to ensuring the smooth operation of academic programs and helping both staff and students navigate administrative processes.

What are some typical challenges an academic program assistant might face when supporting multiple faculty members and students?

Academic Program Assistants often juggle a variety of tasks for several faculty members and students at once, which can make time management and prioritization challenging. Balancing scheduling, responding to inquiries, and maintaining accurate records requires strong organizational skills and adaptability. Additionally, navigating different communication styles and expectations can be complex, but proactive communication and clear documentation help ensure smooth collaboration across the academic department.

What are the key skills and qualifications needed to thrive as an academic program assistant, and why are they important?

To thrive as an Academic Program Assistant, you need strong organizational skills, attention to detail, and familiarity with academic procedures, often supported by a bachelor’s degree or relevant administrative experience. Proficiency with office software (such as Microsoft Office Suite), student information systems, and scheduling tools is typically required. Excellent communication, customer service, and problem-solving abilities help you effectively support students, faculty, and staff. These skills are crucial for ensuring smooth program operations and providing high-quality academic support.

What is the difference between Academic Program Assistant vs Academic Advisor?

AspectAcademic Program AssistantAcademic Advisor
Required CredentialsAssociate's or Bachelor's degree often preferredBachelor's degree typically required; some roles may prefer a Master's
Work EnvironmentAdministrative offices within educational institutionsStudent services offices, academic departments, or advising centers
Employer & Industry UsageUniversities, colleges, and academic institutionsUniversities, colleges, and student support services
Common Search & Comparison IntentUnderstanding administrative support roles in academiaGuidance and support roles for students' academic planning

The main difference is that an Academic Program Assistant provides administrative support related to academic programs, while an Academic Advisor offers personalized guidance to students on course selection and academic planning. Both roles are essential in educational settings but serve different functions within the academic environment.

What are the most commonly searched types of Academic Program jobs in Washington?

The most popular types of Academic Program jobs in Washington are:

Academic Program Assistant jobs near you
Infographic showing various Academic Program Assistant job openings in Washington as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 20% Part Time, and 2% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $43,760 per year, or $21 per hour.

Program Assistant

Virginia Department of Human Resource Management

Fairfax, VA • On-site

$38K - $48K/yr

Other

Re-posted 7 days ago

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Job description

Program Assistant

The Program Assistant is a part-time, in-person, staff position dedicated to supporting the Carter School's undergraduate program at the Fairfax campus. This role is designed to strengthen recruitment, improve student engagement, and expand the School's visibility across key transfer and high school pipelines.

As undergraduate enrollment growth and outreach demands continue to increase, the addition of this role will provide consistent, mission-driven representation of the Carter School while improving operational capacity within the undergraduate office.

The Program Assistant will focus on recruitment, outreach, student-facing communication, and undergraduate program support. The ideal candidate will demonstrate strong interpersonal skills, creativity, comfort with administrative systems, a clear connection to the Carter School's mission, and the ability to communicate the value of the program with passion and clarity.

Responsibilities:

Recruitment & Outreach:

  • Represent the Carter School at tabling events, fairs, and outreach activities;
  • Utilize kiosk on campus to promote Carter classes and opportunities useful to other majors in order to boost non-major enrollment and engagement;
  • Serve as a consistent and engaging presence at Fairfax campus recruitment events;
  • Expand transfer recruitment efforts beyond NOVA;
  • Support outreach to partner automatic-admitted high schools, including potential campus visits; and
  • Build relationships with prospective students through informed, mission-driven conversations.

Communications & Student Engagement:

  • Monitor and respond to undergraduate program email inquiries in a timely and professional manner;
  • Support development and distribution of the undergraduate newsletter; and
  • Provide accurate and detailed information about academic programs, opportunities, and pathways.

Front Desk & Office Support:

  • Provide reception coverage at the undergraduate front desk;
  • Serve as a welcoming and knowledgeable first point of contact for students and visitors; and
  • Assist in general administrative coordination of the undergraduate office.

Events & Program Operations:

  • Support planning and execution of undergraduate events (especially high school outreach such as Rotary, CRYS, and D4D);
  • Coordinate room reservations and logistics; and
  • Assist staff in managing activities across multiple locations, with a focus on ensuring strong Fairfax presence

Marketing & Digital Content:

  • Attend events to capture photos and develop content for social media;
  • Create and schedule posts to enhance program visibility and engagement; and
  • Assist with basic graphic design needs for promotional materials.

Required Qualifications:

  • Strong interpersonal and communication skills;
  • Demonstrated connection to, or passion for, conflict resolution, peacebuilding, or social impact work;
  • Ability to represent the Carter School's mission with authenticity and enthusiasm;
  • Strong organizational skills and ability to work independently; and
  • Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual platforms including MS Teams and Zoom.

Preferred Qualifications:

  • Familiarity with social media platforms or basic graphic design tools, photography, or storytelling; and
  • Experience with outreach, recruitment, or student engagement.

Instructions to Applicants:

For full consideration, applicants must apply for the Program Assistant at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a cover letter and resume.

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer

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