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Academic Program Assistant Jobs in New Jersey (NOW HIRING)

Douglas County School District (CO)

$19.84 - $30.55/hr

Educational Assistant (EA IV) - Significant Support Needs (SSN) Program Under the direction and ... As a critical member of the special education team, supports functional, academic, and life skills ...

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Academic Program Assistant information

What is an academic program assistant?

Academic Program Assistants are administrative professionals who support academic departments, faculty, and students by managing program logistics, coordinating events, maintaining records, and assisting with communication. They often handle tasks such as scheduling, preparing materials, and providing information about courses or programs. Their role is essential to ensuring the smooth operation of academic programs and helping both staff and students navigate administrative processes.

What are some typical challenges an academic program assistant might face when supporting multiple faculty members and students?

Academic Program Assistants often juggle a variety of tasks for several faculty members and students at once, which can make time management and prioritization challenging. Balancing scheduling, responding to inquiries, and maintaining accurate records requires strong organizational skills and adaptability. Additionally, navigating different communication styles and expectations can be complex, but proactive communication and clear documentation help ensure smooth collaboration across the academic department.

What are the key skills and qualifications needed to thrive as an academic program assistant, and why are they important?

To thrive as an Academic Program Assistant, you need strong organizational skills, attention to detail, and familiarity with academic procedures, often supported by a bachelor’s degree or relevant administrative experience. Proficiency with office software (such as Microsoft Office Suite), student information systems, and scheduling tools is typically required. Excellent communication, customer service, and problem-solving abilities help you effectively support students, faculty, and staff. These skills are crucial for ensuring smooth program operations and providing high-quality academic support.

What is the difference between Academic Program Assistant vs Academic Advisor?

AspectAcademic Program AssistantAcademic Advisor
Required CredentialsAssociate's or Bachelor's degree often preferredBachelor's degree typically required; some roles may prefer a Master's
Work EnvironmentAdministrative offices within educational institutionsStudent services offices, academic departments, or advising centers
Employer & Industry UsageUniversities, colleges, and academic institutionsUniversities, colleges, and student support services
Common Search & Comparison IntentUnderstanding administrative support roles in academiaGuidance and support roles for students' academic planning

The main difference is that an Academic Program Assistant provides administrative support related to academic programs, while an Academic Advisor offers personalized guidance to students on course selection and academic planning. Both roles are essential in educational settings but serve different functions within the academic environment.

What are the most commonly searched types of Academic Program jobs in New Jersey?

The most popular types of Academic Program jobs in New Jersey are:

What cities in New Jersey are hiring for Academic Program Assistant jobs?

Cities in New Jersey with the most Academic Program Assistant job openings:

Academic Program Assistant jobs near you

Academic Advisor, Chemical Engineering and Materials Science

Stevens

Hoboken, NJ

$47K - $63K/yr

Full-time

Re-posted 5 days ago

Job description

Job Description

Under the supervision of the Department Chair of Chemical Engineering and Materials Science and/or designated associate department chairs, theAcademic Advisorposition will provide academic advising for undergraduate students majoring in the chemical engineering program, provide advising support for graduate students, and assist with related academic and departmental administrative matters.

This position will be four (4) days on campus and one (1) day working from home.The current on campus days are Mondays, Tuesdays, Thursdays, and Fridays

Essential Duties and Responsibilities

  • Advise prospective and current undergraduate students in the Department of Chemical Engineering and Materials Science about academic program requirements and provide guidance on choosing and completing a program or concentration.
  • Participate in and lead recruitment events, information sessions, and orientations for prospective and new students.
  • Enter, evaluate, and audit student data in Workday Student to ensure students are progressing through their academic programs in a timely manner and to certify completion of course and non-course requirements for graduation.
  • Serve as primary point of contact to the department chair, associate department chairs, faculty advisors, department staff and current students in chemical engineering and materials science regarding school policies and procedures from admission to graduation.
  • Provide advising support to the graduate program advisors for graduate students, when requested.
  • Coordinate communications to students regarding departmental and college regulations as it relates to program requirements and the graduation process and coordinate mandatory advisement sessions.
  • Advise current students on on-campus course, web, international and non-course opportunities to enhance professional skills, competencies and career readiness.
  • Provide assistance to the Office Manager with departmental administrative matters, includingroutine processes such as purchase orders, invoice processing, work orders, event preparations, weekly announcements, etc.

Qualifications

  • Required Education:Bachelor's degree
  • Preferred Education:Master's degree
  • Required Experience:Minimum of 2 years of experience in academic advising
  • Preferred Experience:Familiarity with chemical engineering and materials science programs.

Required Knowledge, Skills and Abilities

  • Effective communication and interpersonal skills with ability to develop rapport with and positively influence a diverse audience.
  • Ability to partner with leadership to develop strategies to achieve organizational goals.
  • Strong project and time management skills.
  • Ability to produce high-quality work on deadline while managing multiple projects, priorities and deadlines.

Department

Chemical, Engineering and Material Science

Compensation Range

In compliance with the New Jersey Wage Transparency Act, the annual base salary range for this position is $47,600.00 - $63,466.67. This range represents the University's good faith estimate of possible compensation at the time of posting. Stevens Institute of Technology determines compensation based on factors including the position's scope and responsibilities, the candidate's experience, education, skills, internal equity, market data, and organizational considerations. The final salary will be set considering departmental budget, qualifications, and relevant credentials. This pay range represents base pay only and excludes additional forms of compensation, such as incentives, stipends, or other applicable pay components. For a full overview of our benefits offerings, please refer to the Stevens Institute of Technology Benefits Guidebook, available at:

Benefits Guidebook

General Submission Guidelines:

Please submit an online application to be considered a candidate for any job at Stevens. Please attach a cover letter and resume with each application. Other requirements for consideration may depend on the job.

Still Have Questions?

If you have any questions regarding your application, please contact Jobs@Stevens.edu.

EEO Statement:

Stevens Institute of Technology is an Equal Opportunity Employer. Accordingly, Stevens adheres to an employment policy that prohibits discriminatory practices or harassment against candidates or employees based on legally impermissible factor(s) including, but not necessarily limited to, race, color, religion, creed, sex, national origin, nationality, citizenship status, age, ancestry, marital or domestic partnership or civil union status, familial status, affectional or sexual orientation, gender identity or expression, atypical cellular or blood trait, genetic information, pregnancy or pregnancy-related medical conditions, disability, or any protected military or veteran status.

Stevens is building a diverse faculty, staff, and student body and strongly encourages applications from people of all backgrounds. Stevens is a federal contractor under the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and the Rehabilitation Act of 1973, as well as other federal statutes.Stevens seeks candidates who will contribute to a welcoming and inclusive environment for all students, faculty and staff.

Jeanne Clery Disclosure:

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the Department of Public Safety is required to publish an annual security report which includes statistics mandated by the Clery Act. Click here for a copy of this report.

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