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Seasonal Document Management Associate

The Ohio State University

Columbus, OH • On-site, Remote

$16.65 - $21.77/hr

Full-time

Posted 6 days ago

Job description

Screen reader users may encounter difficulty with this site. For assistance with applying, please contact hr-accessibleapplication@osu.edu. If you have questions while submitting an application, please review these frequently asked questions.
Current Employees and Students:
If you are currently employed or enrolled as a student at The Ohio State University, please log in to Workday to use the internal application process.
Welcome to The Ohio State University's career site. We invite you to apply to positions of interest. In order to ensure your application is complete, you must complete the following:
  • Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required.
  • Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.

Job Title:
Seasonal Document Management Associate
Department:
Strategic Enrollment | Admissions Systems & Imaging
The Document Management Seasonal Associate position in the Imaging Center within Strategic Enrollment Management (SEM) will be responsible for the intake and imaging process of paper documents. Providing batching, scanning, and indexing of documents into an electronic document management system (OnBase) in support of campus partners both within SEM and the university. Managing and processing electronic records through a case system (Salesforce), maintaining Student Information Systems (SIS) checklists as applicable. Downloading documents from third party vendors and importing those documents into OnBase. Utilizing independent judgment to resolve imaging issues promptly and escalating items as needed to the Imaging Center Seasonal Supervisor. Responsible for meeting productivity metrics as set by the Imaging Center Manager; supporting compliance to University Records Management policies and procedures across SEM, ensuring paper records are retained appropriately; working individually and within a team environment to meet deadlines; shifting priorities as needed to meet service level agreements. Supporting the intake of mail, on a rotating basis, at the Student Academic Services building, sorting and distributing mail to SEM partners. Performs other duties as assigned.
This position is a seasonal position that begins in October and ends on or before March 31, 2027 working fully remote (from home) after in-office training. Training will be administered in-person for all job duty requirements. Multiple positions are available.
Qualifications
Required:
High School diploma or GED. 1 year of relevant experience required. Must have prior experience scanning documents, working with a content or case management system.
Desired:
Two to four (2-4) years of relevant experience scanning documents and/or working with a content or case management system.
Additional Information:
The pay range for this job profile is $16.65 - $21.77 /hour. The offer for this position will fall within this range based on internal equity, unit's available budget, and the candidate's qualifications.
Job Profile: Registration and Records Coordinator 2
Function: Academic Administration
Sub-function: Registration and Records
Career Band: Individual Contributor - Technical
Career Level: T2
Job Family: Classified Civil Service (CCS)
Location:
Remote Location
Position Type:
Seasonal (Seasonal)
Scheduled Hours:
40
Shift:
First Shift
Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.
Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.
The university is an equal opportunity employer, including veterans and disability.

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