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Role: Payroll Specialist

Reports to: Payroll Manager

Program: 9003-Finance

Department: Admin

Location: Arlington Administration

Setting: 100% On-site

Schedule: Monday-Friday, 8:30am - 5:00pm 

Status: Full-time/Non-Exempt/Non-Management

Openings: 1

Summary:

The Payroll Specialist is part of the Finance Department and is responsible for supporting preparation and disbursement of bi-weekly payroll, including garnishments benefits and taxes to approximately 800+ employees consistent with federal and state wage and hour laws. The Payroll Specialist must be dedicated and committed to accuracy in all transactions.

Essential Duties and Responsibilities:

• Assist in ensuring bi-weekly employee payroll is processed accurately, on time and through the appropriate channels.
• Assist in the development and implementation of quality and internal controls and efficient workflows to process maintain and track the following:
  
  • Employee department assignments.
  • Accuracy of compensation including premium pay and bonuses.
  • Accuracy of employee voluntary and involuntary deductions.
  • Employee payroll vouchers.
  • Accuracy of payroll related clearing accounts.
  • Employee payroll files
  • Worker’s Compensation audit
  • Monthly, quarterly, and year-end process
• Assist in the timely transmittal or processing of funds after payroll, such as payroll taxes, retirement contributions, and garnishments.
• Assist in the compliance with all local, state, and federal laws regarding payroll and reporting.
• Assist in confirming the preparation and submission of comprehensive federal and state quarterly and annual reports, such as 941, W-2, W-3, DE-9.
• Assist in the calculation, deduction and reconciliation of garnishments, tax levies, and general deductions.
• Assist in maintaining the accuracy of accruals, utilization, and award bank balances such as sick, vacation and other paid time off.
• Assist in the accuracy and timely payment of termination pay.
• Assist as an expert in time and attendance rules and the accuracy of employee pay.
• Assist in the distribution and collection of functional timesheets for each payroll as per government grant requirements.
• Assist in the creation of payroll reports and summaries to assist management with accounting, data analysis, budgeting/reporting process and documentation for audit projects.
• Assist in the maintenance of systems that keep employee confidence and protect payroll operations by ensuring accuracy of payroll information and keeping information confidential.
• Assist in maintaining systems that provide timely responses to employee questions and requests.
• Assist in the maintenance of payroll guidelines and updates to policies and procedures.
• Work with grants and billing team to ensure the accuracy of department and contract allocations in the payroll system.
• Assist in the preparation of training documentation and presentations to assist all employees with utilization of the payroll system.
• Assist in the creation and delivery of weekly Time and Attendance Training during New Employee Orientation.
• Maintain professional and technical knowledge by attending educational workshops, networking, and professional organizations.

Qualifications: 

• High School Diploma or GED or Equivalent
• Strong knowledge and understanding of related state and federal laws and regulations required. 
• Ability to perform mathematical and data processing tasks rapidly and accurately.
• Strong administrative skills with a high level of attention to detail, ensuring thorough, accurate, and highquality work.
• Excellent computer skills with proficiency in Microsoft Office software (especially Excel)
• A highly motivated self-starter, with ability to coordinate multiple projects/tasks at once.
• Excellent written and verbal communication skills.
• Able to manage multiple tasks and responsibilities and meet deadlines.
• Problem solving and conflict resolution skills, and professional judgment.
• Flexible, adaptable, and capable of working in a fast-paced, professional environment.
• Must be able to maintain confidentiality and appropriately handle sensitive information.
• High degree of ethics and integrity
• Strong customer service orientation required. Must possess a courteous and professional demeanor and exhibit good judgment when assisting/interacting with others.

Preferred Qualifications:

• Bachelor’s in relevant field preferred; education requirements may be substituted with comparable work experience.
• Actively working toward payroll certification
• Fundamental Payroll Certification (FPC)
• Certified Payroll Professional (CPP)
• Two years’ experience processing payroll for mid- to large-size organizations of 200 to 700+ employees.
• Prior experience with Ceridian/Dayforce payroll system.
• Non-Profit experience.
• Bilingual Spanish 

Work Environment:

• Primarily indoor office and congregate living facility environment
• On occasion walk or drive to different agency sites.
• Regularly required to sit, stand, bend, and occasionally lift or carry up to 35-pounds.
• May necessitate working in busy and loud environments
• May be exposed to elements like cold, heat, dust, noise, and odor
• May need to bend, stoop, twist, and sit throughout the day