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Job Title: Event Manager

Job Description

The Event Manager leads the end-to-end planning, execution, and optimization of large-scale conferences and related event programs. This role requires deep expertise in program management, content and expo planning, and post-event analytics, with a strong focus on operational excellence. You will own critical event workstreams with considerable autonomy, manage complex projects with minimal guidance, and confidently represent your programs to leadership. The ideal candidate thrives under pressure, anticipates and removes roadblocks, and consistently delivers high-quality experiences for attendees and stakeholders.

Responsibilities

• Own the end-to-end delivery of major event workstreams, including content program management, expo program management, and related disciplines.
• Plan, build, and manage detailed runs of show using project management tools such as Asana, ensuring all milestones and deliverables are clearly defined and tracked.
• Represent owned workstreams to leadership, providing clear status updates, surfacing risks and roadblocks, and proposing solutions in a timely manner.
• Create and maintain comprehensive project timelines with clear milestones, dependencies, and deliverables, and drive teams to meet deadlines through concise and proactive communication.
• Lead onsite execution of assigned workstreams during live events, coordinating stakeholders, vendors, and internal teams to ensure smooth operations.
• Oversee expo planning, including exhibitor coordination, showcase logistics, and integration with broader conference programming.
• Manage external speaker outreach, including identifying, engaging, and coordinating speakers to align with event themes and audience needs.
• Drive innovation in event program execution and delivery methods, identifying opportunities to enhance attendee experience and operational efficiency.
• Conduct post-event data analysis, leveraging metrics and feedback to evaluate performance and recommend improvements for future programs.
• Build, execute, and scale cross-functional event programs or marketing campaigns from concept to completion, collaborating closely with design program managers and other partners.
• Manage multiple concurrent projects and priorities across teams in a fast-paced, deadline-driven environment, adjusting plans as needed to meet evolving requirements.
• Communicate complex concepts, plans, and updates clearly through both written and verbal communication to stakeholders at all levels.
• Use data and metrics to inform decisions, drive continuous improvement, and demonstrate the impact of event programs.
• Collaborate with the broader annual event production team to deliver a flagship conference experience, supporting planning cycles from early concept through post-event wrap-up.

Essential Skills

• 7+ years of professional, non-internship event management and/or event production experience, with a focus on large-scale events of approximately 3,000 attendees or more.
• Proven program management experience, including building and managing detailed runs of show using tools such as Asana.
• Hands-on experience with event software platforms, including tools such as Bizzabo or similar event management solutions.
• Demonstrated success planning and executing large-scale events, rather than only small events, with the ability to manage complex logistics and stakeholder needs.
• Ability to perform exceptionally well under pressure, especially in live event environments and during critical timelines.
• Experience using data and metrics to drive improvements in event performance, attendee engagement, and operational efficiency.
• Experience building, executing, and scaling cross-functional programs or marketing campaigns from concept to completion.
• Proven ability to manage multiple projects and priorities across teams in a fast-paced, deadline-driven environment.
• Strong written and verbal communication skills, with the ability to communicate complex concepts clearly to diverse stakeholders, including leadership.
• Knowledge of project management tools and software, and the ability to apply structured project management methodologies to event programs.
• Demonstrated analytical abilities and confidence in using data to inform decisions and measure outcomes.
• Experience in events program management or experiential marketing, with a focus on delivering engaging attendee experiences.

Additional Skills & Qualifications

• Experience as an event manager or event producer in design-focused industries, entertainment, or learning and development environments.
• Experience working in larger, corporate or enterprise environments, with familiarity managing events at scale and navigating complex organizational structures.
• Experience with major technology or large event companies, bringing best practices from sophisticated event operations.
• Experience collaborating closely with design program managers and communications partners to align event content and creative elements with overall program goals.
• Comfort representing programs to leadership, including presenting updates, insights, and recommendations.
• Strong problem-solving skills with the ability to anticipate and navigate roadblocks before they become issues.
• Ability to innovate in event formats, delivery methods, and attendee engagement strategies.

Work Environment

This role operates within an annual event production team responsible for delivering a flagship conference, typically held in the first or second week of November and continuing through post-event activities into December. The standard schedule follows regular business hours, with additional time, including potential evenings, weekends, or holidays, required during the week of the event to support live execution and onsite responsibilities. The position can be hybrid or, for exceptionally strong candidates, fully remote, with the expectation that remote team members may need to travel for key events, including the annual conference held between November 3 and November 6. You will work closely with event managers, design program managers, and cross-functional partners, using tools such as Asana and event software like Bizzabo to manage programs and coordinate work. The environment is fast-paced and deadline-driven, especially in the lead-up to and during live events, and requires a professional presence and composure under pressure.

This is a Contract position based out of Seattle, WA.

The pay range for this position is $60.00 - $66.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Seattle,WA.

This position is anticipated to close on Aug 14, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.