Administrative Assistant
The Administrative Assistant provides clerical, office, and operational support to ensure daily business activities run smoothly. This role may also assist with fleet-related tasks, including tracking vehicle records, coordinating maintenance, and supporting compliance documentation.
Responsibilities
- Answer phones, respond to emails, and direct inquiries as needed
- Maintain files, records, reports, and office documentation
- Schedule meetings, appointments, and travel as needed
- Assist with data entry, reporting, and spreadsheet updates
- Order office supplies and support general office needs
- Greet visitors and provide professional customer service
- Support managers and team members with administrative tasks
- Assist with fleet documentation, vehicle records, registrations, and insurance files
- Coordinate vehicle maintenance, inspections, repairs, and service appointments
- Track mileage, fuel cards, vehicle assignments, and equipment usage
- Help ensure fleet records remain accurate and up to date
- Communicate with vendors, drivers, and internal teams regarding fleet needs
- Handle confidential information professionally
Qualifications
- 1+ yrs. of Administrative Assistant experience required.
- High school diploma or GED equivalent required
- Proficiency in Microsoft Office, especially Excel and Outlook
- Strong organizational and communication skills
- Ability to multitask and manage competing priorities
- Attention to detail and accuracy with records
- Professional and dependable work ethic
- Ability to work independently and as part of a team
- Must meet conditional job offer requirements.