Union LOA Specialist
Kankakee, IL | Hybrid | 12-Month Contract | Full-Time (40 hrs/wk)
This role administers leave of absence and sick leave processes for bargaining unit employees, ensuring accurate, compliant handling of all medical leave activity. The position operates on a hybrid schedule with standard business hours.
Responsibilities
• Review and process sick leave applications in accordance with company policies and applicable state and federal regulations.
• Enter and maintain accurate data within payroll and attendance systems.
• Manage short-term and long-term medical leave aligned with Union contract requirements.
• Communicate leave status to internal teams including Security, Training, HR, and appropriate departments.
• Monitor and manage the medical inbox to address inquiries and process medical documentation promptly.
• Participate in grievance meetings and attend arbitration hearings related to medically connected absences.
• Maintain confidential medical records, documentation, and forms in compliance with PHI and HIPAA standards.
• Support local wellbeing initiatives through participation in the Wellbeing Committee.
• Assist the Global Benefits team with special projects as needed.
Required Qualifications
• High school diploma or equivalent.
• At least 2 years of experience in a customer-facing or employee-facing role.
• Proficiency in Microsoft Office applications including Excel, PowerPoint, and Word.
Preferred Qualifications
• Associate or bachelor’s degree in a related field.
• Experience with Workday.
This position is part of the Human Resource Assistant job class and supports a high-volume, compliance-driven environment. The hybrid work model offers one remote day per week with onsite presence in Kankakee for the remainder.