Position Summary The Customer Service Supervisor is responsible for overseeing the daily lifecycle of merchant accounts, financial settlement balancing, and operational compliance. This role ensures that all merchant requests-including registrations, bank updates, and account closures-are processed with high accuracy. The Manager will lead a dedicated team, handling complex financial research (GP/TSYS), maintaining Card Brand compliance, and optimizing merchant retention strategies. Key Responsibilities Daily Operation
- Manage daily registration of pending requests from fax, email, and internal service channels.
- Oversee merchant info updates, bank account changes, and E-Statement setups.
- Execute daily settlement balancing for GP and TSYS platforms.
- Supervise the Contact Us team to ensure timely ticket assignment and email responses.
- Oversee the distribution of Welcome Packages and 1099-K reprint requests.
Risk Management
- Manage ACH returns, NOCs, non-clearing issues, and the reservation/release of funds.
- Lead research on debit issues, frontend/backend rejects, and duplicate funding.
- Approve manual reversals and association reversals on a per-case basis.
- Monitor merchant accounts for Card Brand violations and ensure proper compliance reporting.
Compliance & Reporting
- Oversee monthly NACHA compliance and reporting.
- Manage TIN mismatch processes and B-Notice issuance.
- Conduct monthly statement exception QA and lead special statement projects.
- Generate weekly/monthly inbound and outbound call monitoring reports.
Team Leadership & Retention
- Manage the account closure process and retention strategies to minimize merchant attrition.
- Review and approve employee timecards and conduct regular performance reviews.
- Provide professional guidance, counseling, and mentorship to staff.
- Ensure all closure forms and contract copies are provided to clients accurately and promptly.
Qualifications
- Proven experience in Merchant Services, Credit Card Processing, or FinTech operations.
- Strong knowledge of GP and TSYS settlement systems.
- Expertise in ACH (NACHA) regulations and 1099-K tax reporting requirements.
- Excellent analytical skills for financial research and troubleshooting.
- Strong leadership capabilities with experience managing operational workflows.
Benefits
- Group Health Insurance (Medical, Dental, Vision)
- Employer paid Life Insurance
- Paid Vacation and Sick Days
- Paid Holidays
- 401k with Matching
- Gym Support
- Lunch Support