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Catering Administration Manager

The Catering Administration Manager is responsible for ensuring the Seattle market is prepared and positioned for successful daily execution. This role serves as the operational hub between the commissary kitchen, service teams, and market leadership, ensuring food, supplies, information, staffing, and systems are accurate, organized, and delivered on time.

While primarily based out of the commissary kitchen, this role plays a critical role in maintaining operational standards, supporting on-site teams, and ensuring seamless daily service execution.

This position requires approximately 40 hours per week, Monday through Friday. Largely based in the early morning/afternoon with flexibility to accommodate service tasks and urgent requests needed

Operational Systems

• Serve as primary administrator for operational systems and workflows
• Maintain Admin App data accuracy
• Audit menu information, dietary data, modifiers, and portions
• Ensure operational documentation remains current and accurate

Planning + Production Support

• Manage Chef Daily Numbers processes
• Create and audit packout cards
• Coordinate menu communications and administrative planning tasks
• Own numbers planning and support menu planning meetings
• Ensure operational readiness for upcoming services

Inventory + Supply Support

• Manage disposable inventory + kitchen space
• Coordinate ordering of ops supplies and equipment
• Track inventory trends
• Own operational purchasing

Lunch Delivery Execution

• Lead the daily packout and delivery operations, ensuring all food, equipment, signage, and supplies are accurately packed and delivered on time
• Direct and support Service Leads and packout teams during morning production and deliveries
• Serve as the operational bridge between the commissary kitchen and field teams, ensuring seamless communication and execution

Our Ideal Candidate

• 3+ years of operations, administration, project management, or hospitality management experience
• Strong organizational and analytical skills
• Great attention to detail
• Comfortable working with data, reporting, and technology platforms
• Experience managing multiple priorities and deadlines
• Excellent written communication skills

Perks + Benefits

• Compensation: starts at $78k per year + yearly bonus tied to goal achievement
• Company-sponsored health insurance plans, including 100% company-paid HDHP, as well as vision + dental opt-in
• Unlimited paid-time-off; 10 paid company holidays; paid winter break from Dec 24-Jan 1.
• 401(k) program after six months of employment
• Monthly cell phone usage reimbursement
• Free lunch during meal service
• 100% mileage reimbursement
• Opportunities to take on larger roles within our organization + learn with a fast-growing start-up

Eligibility: This position must maintain ServSafe Food Manager certification

Work Environment: This position is based in a commercial kitchen as well as in client offices

Physical Requirements: This position requires the ability to lift up to 50 lbs; this position requires sitting for up to 4 hours at a time

About Sifted

Jess Legge and Kimberly Lexow were masters of the 9 to 5 - working at a high-growth tech start-up, with one question: "Could the work lunch be better?"

It's an expectation these days that work is hard and fast. But lunch doesn't have to be that way. Imagining an office where employees want to stick around and share a table of inspired food, Legge and Lexow founded Sifted in 2015.

Since then we've delivered millions of meals to Fortune 500s and high-growth startups across the US. When COVID-19 hit, our clients needed a partner to help them manage their new normal. That's when we created our virtual team building experiences. Now as companies fully embrace the future of a flexible workplace, Sifted has become a comprehensive employee experience partner offering both in-office catering services + an extensive portfolio of engaging virtual experiences for distributed teams.

We use 7 core truths as the framework of our employee engagement programs and team culture:

1. Good food is powerful
2. Simple food is the best food
3. We support regular people with big ideas
4. We make mistakes and evolve
5. We appreciate people's differences
6. We seek, listen and implement feedback quickly + enthusiastically
7. We are our clients' biggest fans

Sifted kitchens are zero food waste with all food scraps being composted and all leftovers being donated everyday. Since launching our donation program, Sifted has donated over $3M in lunches to those who experience food insecurity in our 6 cities. We believe that as our company grows, so does our responsibility therefore we're constantly looking for ways to improve sustainability and protect our natural resources.