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Senior Business Analyst (EDMS Implementation)

Location: Saint Paul, MN

Duration: 12 months assignment with a possibility for extension

Work Arrangement: Hybrid (minimum 3 days onsite per week)

Interview Method: Microsoft Teams

Project Overview

Out client is seeking a full‑time Senior Business Analyst to support the implementation of an Electronic Document Management System (EDMS) within the Fiscal and Administrative Services Division.

This position will play a critical role in ensuring the successful deployment and adoption of the EDMS solution across all DPS divisions. The resource will function as the lead business analyst and integration coordinator, working collaboratively.

Position Summary

At a high level, the Business Analyst will lead requirements discovery, process analysis, and integration coordination activities for the EDMS initiative. The analyst will:

• Own and facilitate pre‑discovery and discovery sessions
• Document current‑state and future‑state processes
• Validate that future‑state solutions meet DPS requirements
• Lead integration strategy alignment with project objectives
• Facilitate User Acceptance Testing (UAT) with formal stakeholder sign‑off
• Identify gaps and requirements for future project phases

This role has a strong emphasis on future‑state validation, integration ownership (SWIFT & SEMA4), and cross‑agency collaboration.

Key Responsibilities

Requirements Gathering & Analysis

• Lead pre‑discovery sessions with DPS stakeholders to review business processes and forms.
• Analyze and document current‑state workflows across identified processes.
• Partner with the vendor to validate and document future‑state processes, ensuring alignment with DPS business and technical requirements.
• Identify and document additional requirements not addressed in the current EDMS scope for future implementation phases.
• Clearly articulate business needs and translate them into actionable requirements.

Integration Design & Management

• Serve as the primary integration coordinator for the EDMS initiative.
• Coordinate and fulfill configuration and data requests between DPS, MNIT, vendors, and MMB.
• Develop detailed integration specifications for:
  • SWIFT
  • SEMA4
  • Inbound and outbound transactions
• Collaborate on the creation of an overall integration strategy and delivery schedule aligned with project objectives.
• Define and document:
  • Data elements
  • Success and failure criteria
  • Exception handling and error resolution procedures
• Oversee and monitor integration activities to ensure successful execution.

Testing & Validation

• Design and document high‑level test scenarios covering success and failure paths for integrations.
• Facilitate and manage User Acceptance Testing (UAT) across forms, workflows, and integrations.
• Ensure formal stakeholder sign‑off prior to deployment.
• Validate that future‑state functionality meets DPS operational and compliance requirements.

Project Planning & Support

• Support overall project planning and delivery by assisting in the development of:
  • Test Plans
  • Communication Plans
  • Training Plans
  • Deployment Plans
• Present complex information clearly to both technical and non‑technical stakeholders.
• Translate technical concepts into business‑friendly language.
• Provide knowledge transfer to internal teams to support long‑term sustainability.

Required Qualifications

• Minimum of 8 years of experience in an IT Business Analyst role.
• At least two (2) long‑term engagements (one year or more) serving in a Business Analyst capacity.
• Proven experience leading requirements gathering for complex, enterprise‑level IT initiatives.
• Demonstrated ability to manage multiple stakeholders across business units in a fast‑paced environment.
• Strong experience in business process analysis and improvement.

Desired Skills & Expertise

Analytical & Problem‑Solving

• Gap analysis and opportunity identification
• Root cause analysis
• Research and information synthesis
• Alternative’s evaluation and solution development
• Implementation of effective resolutions

Communication & Interpersonal

• Strong collaboration skills within cross‑functional teams
• Ability to build relationships at all levels, including senior leadership
• Skilled at managing competing priorities and conflicting stakeholder interests

Technical & Professional Knowledge

• Advanced understanding of:
  • Quality Assurance (QA) principles and practices
  • Project Management (PM) methodologies
• Experience with enterprise systems and integrations

Business Analyst certification (CBAP or equivalent) preferred
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