1 Re/Max Receptionist Jobs Hiring Near You

{"preview":"RE\/MAXAceRealtyisseekingalicensedPennsylvaniarealestateagenttoserveasaLicensedRealEstateAssistanttotheBroker.Thisisakeysupportroleforagrowingrealestatebrokerage.Therightpersonwillworkcloselywiththebrokerandleadershipteamtohelpmanagelistings,transactions,clientcommunication,leadfollow-up,marketingcoordination,events,andday-to-daysalesoperations.Thisisnotatraditionalreceptionistorbasicadministrativeposition.Wearelookingforsomeonewhounderstandsthepace,pressure,confidentiality,andprofessionalismrequiredinarealestateenvironment.Theidealcandidateishungry,humble,loyal,organized,proactive,detail-oriented,andcoachable.Theymustbewillingtojumpinwhereneeded,protecttheclientexperience,supportagents,andhelpthebrokerstayfocusedongrowth,sales,recruiting,andleadership.Thisroleisidealforalicensedrealestateprofessionalwhoenjoysthebusiness,understandscontractsandtransactions,butmaypreferamorestructured,operations-focusedroleratherthanbuildingafull-timepersonalsalesbusiness.Thismaybetherightfitifyouaredependable,proactive,organized,loyal,professional,eagertolearn,andexcitedtobecomeatrustedpartofagrowingrealestatebrokerage.ThisRoleIsNotforEveryoneThismaynotbetherightfitifyou:NeedconstantdirectionAvoidfollow-upStrugglewithdeadlinesDislikedetailsResistaccountabilityAreuncomfortablewithtechnologyDonotcommunicateclearlyPrefertoworkinisolationArelookingforapassivedeskjobDonotunderstandtheurgencyofrealestatetimelinesWeareoffering$50,000plusbonusbasedonexperience.","updated_on":"2026-07-19T19:58:30Z","template":null,"country":"US","company_logo_url":"https:\/\/s3.amazonaws.com\/wh-logos\/b34855d9-cf3c-40b5-86d6-d0cd7f8a84f6.png","is_resume_required":true,"refreshed_on":"2026-07-19T17:26:07Z","description":"

RE\/MAX Ace Realty is seeking a licensed Pennsylvania real estate agent<\/strong> to serve as a Licensed Real Estate Assistant to the Broker<\/strong>.<\/p>

This is a key support role for a growing real estate brokerage. The right person will work closely with the broker and leadership team to help manage listings, transactions, client communication, lead follow-up, marketing coordination, events, and day-to-day sales operations.<\/p>

<\/p>

This is not<\/strong> a traditional receptionist or basic administrative position. We are looking for someone who understands the pace, pressure, confidentiality, and professionalism required in a real estate environment.<\/p>

The ideal candidate is hungry, humble, loyal, organized, proactive, detail-oriented, and coachable<\/strong>. They must be willing to jump in where needed, protect the client experience, support agents, and help the broker stay focused on growth, sales, recruiting, and leadership.<\/p>

<\/p>

This role is ideal for a licensed real estate professional <\/strong>who enjoys the business, understands contracts and transactions, but may prefer a more structured, operations-focused role rather than building a full-time personal sales business.<\/p>

<\/p>

This may be the right fit if you are dependable, proactive, organized, loyal, professional, eager to learn, and excited to become a trusted part of a growing real estate brokerage.<\/p>

<\/p>

This Role Is Not for Everyone<\/p>

This may not<\/strong> be the right fit if you:<\/p>

• Need constant direction<\/li>
• Avoid follow-up<\/li>
• Struggle with deadlines<\/li>
• Dislike details<\/li>
• Resist accountability<\/li>
• Are uncomfortable with technology<\/li>
• Do not communicate clearly<\/li>
• Prefer to work in isolation<\/li>
• Are looking for a passive desk job<\/li>
• Do not understand the urgency of real estate timelines<\/li><\/ul>

  <\/p>

  We are offering $50,000 plus bonus based on experience. <\/p>","title":"Real Estate Administrative Assistant","company_slug":"remax-ace-realty","qualifications":"

  Required qualifications<\/em><\/strong><\/p>

  • Active Pennsylvania Real Estate License<\/strong><\/li>
  • Real estate experience, transaction knowledge, or brokerage experience<\/li>
  • Strong organizational skills and attention to detail<\/li>
  • Excellent written and verbal communication skills<\/li>
  • Ability to manage multiple tasks, deadlines, and priorities<\/li>
  • Professional, positive, and solution-focused attitude<\/li>
  • High level of discretion and confidentiality<\/li>
  • Comfortable communicating with clients, agents, vendors, lenders, title companies, and leadership<\/li>
  • Ability to work independently while still being part of a team<\/li>
  • Comfortable with technology, email, spreadsheets, CRM systems, Canva, social media, MLS, and online platforms<\/li>
  • Willingness to follow systems, improve systems, and be held accountable<\/li>
  • Ability to work within the Downingtown Office with some nights and weekends as needed, based on client demands.<\/li><\/ul>

    Preferred Qualifications<\/em><\/strong><\/p>

    • Experience with Bright MLS<\/li>
    • Experience with transaction management platforms<\/li>
    • Experience with CRM systems and lead tracking<\/li>
    • Experience preparing listing paperwork, buyer paperwork, disclosures, and transaction documents<\/li>
    • Experience coordinating listings, open houses, inspections, appraisals, closings, or client communication<\/li>
    • Marketing, social media, administrative, operations, or client service experience<\/li>
    • Comfortable working in a fast-paced brokerage environment<\/li><\/ul>","responsibilities":"

      Listing Management: Listing to Contract<\/strong><\/p>

      You will help oversee seller-side listing operations from preparation through executed agreement.<\/p>

      Responsibilities may include:<\/p>

      • Preparing listing materials, including listing agreements, seller disclosures, comparative market analysis materials, property profiles, prior MLS research, pre-listing packets, and related documents<\/li>
      • Coordinating photos, staging, repairs, cleaning, signage, lockboxes, showing instructions, access details, and listing launch timelines<\/li>
      • Assisting with MLS input, listing updates, status changes, price changes, remarks, documents, photos, and marketing links<\/li>
      • Reviewing listing information for accuracy, professionalism, and compliance before publication<\/li>
      • Obtaining required signatures and documentation from sellers and internal parties<\/li>
      • Coordinating showing instructions, feedback requests, and weekly seller updates<\/li>
      • Preparing and organizing open house materials, broker open materials, sign-in sheets, flyers, and follow-up lists<\/li>
      • Coordinating public open houses and broker open houses<\/li>
      • Hosting open houses when needed and when agents are unavailable<\/li>
      • Submitting listing paperwork for broker compliance<\/li>
      • Updating CRM, transaction management systems, and internal checklists<\/li><\/ul>

        Transaction Coordination: Contract to Closing<\/strong><\/p>

        You will help manage buyer and seller transactions from executed agreement through settlement.<\/p>

        Responsibilities may include:<\/p>

        • Coordinating title, escrow, mortgage, appraisal, inspection, insurance, municipal, and closing timelines<\/li>
        • Tracking contract deadlines and making sure important dates do not fall through the cracks<\/li>
        • Communicating with clients, agents, lenders, title companies, inspectors, appraisers, vendors, and internal leadership<\/li>
        • Assisting with inspection coordination, repair documentation, invoices, contractor access, and completion tracking<\/li>
        • Helping prepare addenda, amendments, notices, and transaction-related documents under broker direction<\/li>
        • Monitoring contingencies, deposits, mortgage commitments, inspection timelines, appraisal timelines, and settlement preparation<\/li>
        • Coordinating final walkthroughs, possession details, utility reminders, and moving timelines<\/li>
        • Submitting required documents for broker review and file compliance<\/li>
        • Updating client and transaction records in the CRM and transaction management systems<\/li>
        • Scheduling post-closing follow-up calls at 30, 90, and 120 days for service, vendor needs, testimonials, and referrals<\/li><\/ul>

          Broker Support<\/strong><\/p>

          You will serve as a trusted support person to the broker and the leadership team.<\/p>

          Responsibilities may include:<\/p>

          • Helping the broker stay organized with priorities, deadlines, files, client needs, agent requests, and follow-up<\/li>
          • Preparing documents, notes, reports, meeting agendas, and follow-up items<\/li>
          • Assisting with recruiting-related organization, onboarding tasks, agent communication, and event preparation<\/li>
          • Helping manage brokerage systems, checklists, workflows, and accountability tools<\/li>
          • Supporting broker communication with agents, clients, vendors, and partners<\/li>
          • Helping identify problems before they become bigger issues<\/li>
          • Maintaining discretion with confidential business, agent, client, financial, and operational matters<\/li><\/ul>

            Lead Capture and Conversion Support<\/strong><\/p>

            You will help make sure inbound opportunities are captured, organized, and followed up on quickly.<\/p>

            Responsibilities may include:<\/p>

            • Answering and responding to inbound calls, inquiries, website leads, social media inquiries, sign calls, event leads, and online leads<\/li>
            • Capturing key information, including name, contact details, timeline, motivation, location, price point, property needs, and next steps<\/li>
            • Entering leads into the CRM or tracking system accurately and promptly<\/li>
            • Sending approved follow-up texts and emails<\/li>
            • Routing qualified opportunities to the broker, agents, or leadership<\/li>
            • Tracking follow-up activity so leads are not lost or ignored<\/li>
            • Helping prepare buyer and seller consultation packets<\/li>
            • Supporting database cleanup, tagging, segmentation, and follow-up campaigns<\/li><\/ul>

              Marketing Support<\/strong><\/p>

              You will assist with listing promotion, client communication, and brand visibility.<\/p>

              Responsibilities may include:<\/p>

              • Coordinating listing flyers, social media graphics, open house materials, signage, postcards, and marketing collateral<\/li>
              • Assisting with social media posting, content organization, engagement, and brand consistency<\/li>
              • Updating agent websites, property pages, blogs, online listings, and marketing platforms<\/li>
              • Preparing buyer and seller presentation materials<\/li>
              • Coordinating property videos, agent videos, email campaigns, and database marketing<\/li>
              • Requesting, organizing, and promoting client testimonials<\/li>
              • Tracking marketing timelines for listings, events, recruiting, and company campaigns<\/li>
              • Helping maintain a polished, professional, and consistent brand presence<\/li><\/ul>

                Administrative and Systems Support<\/strong><\/p>

                You will help keep the brokerage organized, efficient, and moving forward.<\/p>

                Responsibilities may include:<\/p>

                • Managing client information, vendor information, marketing timelines, checklists, and internal workflows<\/li>
                • Maintaining systems for sellers, buyers, lead tracking, transaction workflows, database management, and follow-up<\/li>
                • Coordinating marketing materials, signage, lockboxes, supplies, and business-related items<\/li>
                • Helping improve internal systems, accountability, and operational efficiency<\/li>
                • Back up day-to-day brokerage administration as needed<\/li>
                • Creating structure where things feel scattered, incomplete, or inconsistent<\/li><\/ul>

                  Event Coordination<\/strong><\/p>

                  You will assist with planning and executing company, client, vendor, recruiting, and community events.<\/p>

                  Responsibilities may include:<\/p>

                  • Helping plan and market events such as Cars & Coffee, client appreciation events, vendor events, networking events, office events, recruiting events, and agent gatherings<\/li>
                  • Coordinating vendors, sponsors, signage, supplies, invitations, reminders, and follow-up communication<\/li>
                  • Assisting with event setup, guest experience, registration, materials, and post-event follow-up<\/li>
                  • Helping create a warm, professional, welcoming experience for agents, clients, vendors, recruits, and community members<\/li><\/ul>","company_website_url":"https:\/\/www.acerealtypa.com","company_about":"

                    RE\/MAX Ace Realty- We are a growth-focused real estate brokerage committed to developing real estate professionals who build strong, sustainable businesses, enjoy what they do, and make a meaningful impact in the communities they serve.<\/p>

                    Our mission is to develop real estate professionals who grow their business with purpose, enjoy their work, and make a meaningful impact in the communities they serve\u2014all within a supportive environment where they feel right at home.<\/strong><\/p>

                    Our vision is to build a 100-agent brokerage of productive, balanced professionals who operate with discipline, integrity, and consistency while maintaining a strong work-life balance.<\/p>

                    We value integrity, discipline, professionalism, honesty, and a supportive, positive growth-oriented mindset. We believe in developing the whole agent\u2014not just production, but personal and financial growth.<\/p>

                    You\u2019ll play a key role in supporting agent success and strengthening our culture. You're right at home. (tm)<\/p>","key":"b0020eb2cf0c5832","is_closed":false,"remote_type":null,"parent_job_created_dt":"2026-06-22T14:20:35Z","stage":"open","created_on":"2026-06-22T14:20:35Z","canonical_job_url":"real-estate-administrative-assistant-in-downingtown-pa-us-b0020eb2cf0c5832","company_name":"RE\/MAX Ace Realty","location":"Downingtown, PA, US","compensation":"$50,000 plus bonus"}