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19 Private Administrative Manager Jobs Hiring Near You

Private Corporation

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Administrative Assistant

Fountain Hills, AZ · On-site

$17.50 - $23.50/hr

Manage calendars, schedule meetings, and coordinate travel and lodging for leadership and staff ... administrative, office coordination, or executive support experience. * Strong proficiency with ...

Private Company

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Administrative Assistant

Hicksville, NY · On-site

$1.0K - $1.4K/wk

We are looking for a dependable, organized, and motivated Administrative Assistant to join our team ... Ability to multitask and manage priorities effectively. * Proficient in Microsoft Office (Word ...

Private Company

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Administrative Assistant

Hicksville, NY · On-site

$1.0K - $1.4K/wk

We are looking for a dependable, organized, and motivated Administrative Assistant to join our team ... Ability to multitask and manage priorities effectively. * Proficient in Microsoft Office (Word ...

Private Corporation

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Administrative Assistant

Fountain Hills, AZ · On-site

$17.50 - $23.50/hr

Manage calendars, schedule meetings, and coordinate travel and lodging for leadership and staff ... administrative, office coordination, or executive support experience. * Strong proficiency with ...

Private

Regional Manager

Baton Rouge, LA · On-site

$85K - $105K/yr

Total operational responsibility for the region including executing all marketing, sales support, administrative, and systems programs. Implement and manage change to Company programs, policies, and ...

Private

Regional Manager

Baton Rouge, LA · On-site

$85K - $105K/yr

Total operational responsibility for the region including executing all marketing, sales support, administrative, and systems programs. Implement and manage change to Company programs, policies, and ...

Private Company

IT Desktop Support Technician

Memphis, TN · On-site

$45K - $55K/yr

Deliver excellent customer service while supporting clinical staff, administrative employees, and ... Perform equipment deployments, replacements, inventory management, and preventative maintenance.

Private Company

IT Desktop Support Technician

Memphis, TN · On-site

$45K - $55K/yr

Deliver excellent customer service while supporting clinical staff, administrative employees, and ... Perform equipment deployments, replacements, inventory management, and preventative maintenance.

Private Company

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Payroll Specialist and HR

San Diego, CA · On-site

$60K - $65K/yr

This role also provides support for human resources and general administrative tasks. ESSENTIAL JOB ... Help manage HR documentation and filing systems, ensuring documents are organized and easily ...

Private Company

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Payroll Specialist and HR

San Diego, CA · On-site

$60K - $65K/yr

This role also provides support for human resources and general administrative tasks. ESSENTIAL JOB ... Help manage HR documentation and filing systems, ensuring documents are organized and easily ...

Private Company (Construction)

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Entry Level Contract Admin (Construction)

Visalia, CA · On-site

Manage contracts, ensuring alignment with company policies, legal requirements, and owner specifications. * Administer office operations efficiently. * Maintain strong administrative and ...

Private Company (Construction)

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Entry Level Contract Admin (Construction)

Visalia, CA · On-site

Manage contracts, ensuring alignment with company policies, legal requirements, and owner specifications. * Administer office operations efficiently. * Maintain strong administrative and ...

Private Company

Physician Assistant

Monterey Park, CA · On-site

$125K/yr

Participate in compliance programs, peer review, and administrative/medical education duties as ... managed care contracts (HMOs, PPOs, IPAs, MSOs, etc.); at least 75% of practice patient coverage ...

Private Company

Physician Assistant

Monterey Park, CA · On-site

$125K/yr

Participate in compliance programs, peer review, and administrative/medical education duties as ... managed care contracts (HMOs, PPOs, IPAs, MSOs, etc.); at least 75% of practice patient coverage ...

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Private Jobs Information

What makes Private an attractive place to work?

Private is a well-established company in the industry, known for its commitment to innovation and customer satisfaction. The company offers a dynamic work environment that fosters collaboration, creativity, and professional growth, with opportunities for employees to develop new skills and take on challenging projects. By joining Private, individuals can contribute to the company's mission and make a meaningful impact in their field, while also advancing their careers and achieving their personal and professional goals.

What other companies are hiring for Administrative Manager jobs?

What are the most popular jobs at Private?

What are the most popular categories at Private?

Infographic showing various Administrative Manager job openings at Private in the United States as of August 2026, with employment types broken down into 2% As Needed, 94% Full Time, 1% Part Time, 2% Temporary, and 1% Contract. Highlights an 98% Physical, and 2% Remote job distribution.

Administrative Assistant

Private Corporation

Fountain Hills, AZ • On-site

$17.50 - $23.50/hr

Full-time

Medical, Dental, Vision, Life, PTO

Re-posted 13 days ago

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Job description

Administrative Assistant

Job Description

Reports to

President

Status

Full-time, non-exempt

Location

Arizona-based; occasional travel


Position Summary

The Administrative Assistant provides organizational, clerical, and coordination support across the corporation, a heavy civil and general construction contractor.

This is a high-trust, detail-driven role that keeps the organizations’ calendars, documents, communications, and logistics running smoothly. The right person is organized, discreet, proactive, and comfortable shifting between a construction operations context and a nonprofit program context within the same day.

Core Responsibilities (Both Organizations)

  • Manage calendars, schedule meetings, and coordinate travel and lodging for leadership and staff.
  • Draft, proofread, and format correspondence, memos, agendas, and meeting minutes.
  • Maintain organized digital and physical filing systems with consistent naming and version control.
  • Process expense reports, intake invoices, and support bookkeeping by routing documents to the appropriate entity.
  • Track action items from meetings and follow up to ensure deadlines are met.
  • Serve as a professional first point of contact for calls, emails, visitors, and client coordination.
  • Assist with project documentation: logging RFIs, submittals, and correspondence, and helping maintain project files.
  • Coordinate with subcontractors, vendors, and clients (including tribal DOTs and federal contacts) to schedule meetings and gather paperwork.
  • Support intake of certified payroll, accounts payable, and compliance documents for project records.
  • Help assemble bid packages, meeting presentations, and progress report materials.
  • Maintain equipment, insurance, licensing, and certification records and track renewal dates.
  • Provide logistics support for trainings and annual events.
  • Maintain membership, sponsor, and contact records, and support outreach and follow-up.
  • Assist with the coompany newsletter, podcast, and communications administration (scheduling, formatting, distribution).
  • Support grant and training program administration, including assembling submission packages and tracking deadlines.
  • Help coordinate workshops and training sessions, including participant communications and materials.

Required Qualifications

  • High school diploma or equivalent; associate’s degree or relevant coursework preferred.
  • 2+ years of administrative, office coordination, or executive support experience.
  • Strong proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfort learning new software.
  • Excellent written and verbal communication, with strong attention to detail and accuracy.
  • Proven ability to prioritize, multitask, and manage competing deadlines across multiple stakeholders.
  • High level of discretion and professionalism handling confidential business, financial, and personnel information.

Preferred Qualifications

  • Familiarity with construction administration, government/federal contracting, or nonprofit operations.
  • Experience with federal grants
  • Understanding of or experience working with tribal communities and a commitment to respectful engagement.
  • Bookkeeping or basic accounting familiarity (e.g., QuickBooks).

Key Competencies

  • Organization and follow-through
  • Adaptability across two distinct work contexts
  • Initiative and sound judgment with limited supervision
  • Clear, professional communication
  • Reliability and confidentiality