Opportunity Title: Public Programs Specialist
Specialist Reports To: Senior Manager of Family & Community Programs
Salary or Hourly: Hourly
Hourly Rate: $22
Responsibilities:
- With the Senior Manager of Family & Community Programs, and other department
members, plan and implement a comprehensive slate of family-focused, multigenerational and exhibition focused programs including but not limited to Family Days,
Free First Thursdays, exhibition openings, Cereal Cinema, films, community days,
performances, performing arts residencies and other partnership initiatives to support the
Indianapolis Museum of Art, The Gardens & Fairbanks Park.
- Adhere to institutional and department financial process; provide accurate and timely
information for requisitions, purchase orders, credit card transactions, invoicing etc.
following finance protocol; track income and expenses for assigned projects to adhere
to institutionally approved budgets.
- Draft contracts for performances. Follow Newfields procedures to facilitate review and
approval requests for contracts.
- Coordinate program logistics including but not limited to tracking tasks and deadlines,
submitting marketing work orders and ticket requests, researching and requesting film
screening rights, volunteer requests, drafting and disseminating event orders, and day of
on-site facilitation.
- Organize and schedule meetings with partner organizations and performers as assigned.
- Coordinate performer and speaker travel as needed.
- Develop relationships with artists, performers, and other community members by frequent program inclusion. Maintain an active contact list for performance program engagement. Benchmark compensation rates at peer organizations to ensure equity.
- Research and propose additions and/or changes to current and/or future programs based on goals and mission relevance.
- Implement exhibition related programming based on exhibition, Newfields and programming goals
- Completing an annual review of programs and make adjustments based on community members feedback along with review.
Required Skills:
- Proficiency in Microsoft Office, with a strong understanding of Excel, and other software
commonly used at Newfields; and a willingness to learn new software programs as
needed.
- Strong writing skills; ability to draft clear, original correspondence for internal
communication as well as program copy for Newfields' publications and marketing.
- Ability to effectively present information in one-on-one, small group situations to donors
and employees and to large groups in a program setting.
- Strong attention to detail, problem solving ability and organizational skills. Ability to
coordinate multiple tasks, meet defined deadlines and follow-up with assigned tasks.
- Basic familiarity with Newfields' permanent collection and special exhibitions.
- Mathematical Skills - Ability to add, subtract, multiply, and divide in all units of measure,
using whole numbers, common fractions, decimals, and percentages.
- Reasoning Ability - Ability to apply common sense understanding to carry out instructions
furnished in written, oral, or diagram form. Ability to deal with problems involving several
concrete variables in standardized situations.
- Other Skills and Abilities - Exceptional interpersonal skills. Basic understanding of public
relations fundamentals and demonstrated experience working as part of a team.
Educations and/or Experience:
- Bachelors Degree in arts, museum studies, hospitality or communications and 2 years of
program experience required, or 4 years of related programming experience
- Must have a valid drivers license
Physical Demands of Work Environment
The physical demands and work environment characteristics described here are representative
of that that must be met by an employee to successfully perform the essential functions of the
job. Reasonable accommodations may be made to enable individuals with disabilities to
perform the essential functions.
Physical demands: While performing the duties of this job, the employee is occasionally required
to stand; walk; ; climb stairs; balance; stoop, kneel, crouch, or crawl; talk or hear. The employee
must occasionally lift and/ or move up to 25 pounds and navigate stairs.
Work environment: The work environment characteristics described here are representative of
those an employee encounters while performing the essential functions of the position. The noise
level in the work environment is usually moderate. Evening, weekend, and some holiday duties
will be required. Adjustment to schedules may be required based on events and schedule.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
