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60 Loop Administrative Assistant Jobs Hiring Near You

Ferrovial

Administrative Assistant

San Antonio, TX · On-site

$16 - $21.50/hr

... widening of Loop 1604 in Bexar and Guadalupe Counties. Administrative Assistant Pay Range ... Commensurate with Industry Experience Schedule Typically Monday through Friday and additional days ...

First Onsite - CA

As our Administrative Assistant (Internally known as Project Coordinator I), you'll be the steady ... the loop from start to finish. Your organization, communication, and initiative will help every ...

FIRST ONSITE

Administrative Assistant

Dartmouth, NS

As our Administrative Assistant (Internally known as Project Coordinator I), you'll be the steady ... the loop from start to finish. Your organization, communication, and initiative will help every ...

Rentokil

Administrative Assist I

Broken Arrow, OK · On-site

$15.75 - $21.25/hr

Our Administrative Assistants perform office work and administrative support work, as part of an ... Loop, and HireVue. These systems utilize text messages to communicate with you throughout the ...

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What are the key skills and qualifications needed to thrive as an Administrative Assistant, and why are they important?

To thrive as an Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, calendar management tools, and basic bookkeeping systems is often required. Excellent communication, time management, and problem-solving abilities are valuable soft skills in this role. These competencies are crucial for ensuring efficient office operations, supporting executives, and maintaining productivity in a fast-paced environment.

What are some common challenges Administrative Assistants face when managing multiple priorities, and how are these typically addressed?

Administrative Assistants often juggle various tasks such as scheduling meetings, handling correspondence, and supporting multiple team members, which can lead to competing priorities. To manage this, they typically use organizational tools like calendars, task lists, and project management software to prioritize deadlines and ensure nothing is overlooked. Clear communication with supervisors about workload and expectations, as well as proactive time management, are essential for success in this role. Regular check-ins with team members also help in aligning priorities and addressing urgent needs as they arise.

What are administrative assistants?

Administrative assistants are professionals who provide support to an organization or individual by handling a variety of clerical and organizational tasks. Their duties often include managing schedules, organizing files, answering phones, preparing documents, and assisting with office communications. They play a key role in ensuring the smooth operation of an office by coordinating activities and supporting other staff members. Administrative assistants may work in a wide range of industries, including business, healthcare, education, and government.

How much do admin assistants get paid?

Administrative assistants typically earn a median annual salary of around $40,000 to $50,000, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those with specialized skills can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What is the difference between Administrative Assistant vs Receptionist?

AspectAdministrative AssistantReceptionist
CredentialsHigh school diploma; some roles may require post-secondary educationHigh school diploma typically sufficient
Work EnvironmentOffice settings, supporting multiple departmentsFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries, supporting administrative functionsPrimarily in customer service and front office roles
Common Search & ComparisonOften compared for administrative support rolesOften compared for front desk and customer service roles

While both roles support office operations, Administrative Assistants handle a broader range of administrative tasks, including scheduling and document management, whereas Receptionists primarily manage front desk duties like greeting visitors and answering calls.

What other companies are hiring for Administrative Assistant jobs?
What are the most popular jobs at Loop?
What are the most popular categories at Loop?
Infographic showing various Administrative Assistant job openings at Loop in the United States as of May 2026, with employment types broken down into 100% Full Time. Highlights an 86% Physical, and 14% Remote job distribution.

Administrative Assistant

Ferrovial

San Antonio, TX • On-site

$16 - $21.50/hr

Full-time

Posted 5 days ago

Job description

About us:
Alamo NEX Construction, LLC is a part of the Ferrovial Group in Texas. In 2021, the Texas Department of Transportation (TxDOT) selected Alamo NEX Construction, LLC, a joint venture between Ferrovial Construction Texas, LLC and DBW, LLC (both Ferrovial Group subsidiaries), to complete the Interstate 35 (I-35) NEX Central Project. This project is a $1.5 billion Texas Design-Build (DB) project through the cities of San Antonio, Live Oak, Selma, and Schertz that will consist of non-tolled improvements along I-35, I-140, and Loop 1604. The proposed improvements will include the addition of elevated managed lanes to I-35, addition of 4 connector bridges at the I-35/I-410 North interchange, addition of 4 connector bridges at the I-35/Loop 1604 interchange, and widening of Loop 1604 in Bexar and Guadalupe Counties.
Job Description:
Job Description: Administrative Assistant
Pay Range Commensurate with Industry Experience
Schedule Typically Monday through Friday and additional days as needed
Administrative Assistant
Position Summary:
The position of administrative assistant will provide reception and administrative organization, logistic and general support to the Administrative and Financial department. Responsibilities may include any task related to reception, office management, accounts receivable, accounts payable, ticket collection, invoice reconciliation, data entry, or other administrative accounting duties.
Responsibilities
  • Answer/direct calls, e-mails and other inquiries.

  • Greet visitors and make introductions to employees.

  • Prepare, send, receive and distribute mail and other parcels.

  • Maintain company electronic calendar to schedule and reserve meeting space and equipment as required.

  • Communicate various information including announcements and memorandums and help schedule/coordinate events.

  • Coordinate with the general services suppliers like the fleet, telephone, and energy companies.

  • Track, order, and maintain inventory of office supplies and equipment, including inventory relevant to the reception and waiting areas.

  • Maintain the reception, waiting areas, meeting rooms, and breakrooms so they are orderly, neat, and tidy.

  • Organize the booking for hotel, flight, car, and all the necessary logistics for current and new employees or visitors.

  • Organize various files, folders, and other information both physically and electronically.

  • Review, reconcile and enter the invoices and inventory in applicable accounting systems.

  • Collect/receive invoices, tickets, receipts, and other documentation.

  • Prepare reports at various intervals and frequencies showing departmental or project accounting metrics.

  • Communicate with vendors, suppliers, subcontractors, and other entities to provide information and answer questions related to accounting activities.

  • Other duties

Minimum Requirements
  • Minimum of two (2) years of experience in similar administrative positions.

  • Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

  • Proficiency in Microsoft Word, Excel, and Outlook.

  • Effective organization skills.

  • Exposure to accounting software(s). E-Cubits, Insite, Document Locator, etc. is a plus.

  • Bilingual English/Spanish preferred

The Statements herein are intended to describe the general nature and levels of work performed by employees, but are not a complete list of responsibilities, duties and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.
Alamo NEX Construction, LLC provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, gender, national origin, age, disability, or status as a Vietnam Era or special disabled veteran in accordance with applicable federal and state laws. Alamo NEX Construction, LLC complies with applicable local, state and federal laws governing nondiscrimination in employment at each location the Company operates. This policy applies to all terms and conditions of employment, including, but not limited to hiring, placement, promotion, termination, leaves of absence, compensation, and training.

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