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Remote Administrative Assistant II

Houston, TX · Hybrid

$17.25 - $23.25/hr

The Administrative Assistant II will perform general administrative duties for the Diversity, Equity & Inclusion Core that include providing support to our managers and employees and assisting in ...

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Remote Data Entry Clerk / Part-Time

Dallas, TX · On-site

$16.75 - $22.50/hr

This is a part-time position featuring employee benefits including: health, dental, vision, disability, and life insurance; paid holiday, vacation, and sick time; 401K with company contribution; and ...

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Data Entry Operator - Remote

Rochester, NY · On-site +1

We are looking for Data Entry profiles to join our Talent Acquisition Team and participate in different projects made up of multicultural teams distributed throughout the world. This person must be ...

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Remote Data Entry Clerk / Part-time

Rochester, NY · On-site

$16.75 - $22.50/hr

In addition to competitive pay and our supportive culture , we offer our Data Entry Clerks/ Administrative Assistants the following benefits: * 100% paid healthcare * 100% 401(k) match * Profit ...

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Sale Administrative Assistant (Remote)

Chicago, IL · Remote

$19 - $24.75/hr

We are excited to partner with our client, a popcorn and chocolate company that has delighted customer during the holiday season for over 100 years! They are located in Chicago, IL and are looking to ...

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Remote Personal Assistant

Chicago, IL · On-site

Primary responsibilities will include providing the Principals with information support at any time; performing research, data collection & analysis; ensuring the smooth running of the home office ...

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Remote Administrative Assistant

Austin, TX

$17.75 - $24/hr

Through skill-building, leadership development and philanthropic opportunities, we provide opportunities to build communities and grow your career, surrounded by diverse colleagues with high ethical ...

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Associate Data Analyst (Remote)

New York, NY · On-site

At Arkestro, we believe customer engagement is the core of every global brand. Our mission is to help organizations discover opportunities previously only scarcely imagined by connecting work, data ...

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Office Clerk/Data Entry (Remote)

Austin, TX · On-site

$18 - $20/hr

The office clerk/data entry is responsible for the day to day data entry transactions, office clerical duties such as filing, copying, faxing, and reconciling, and compiling reports. Will utilize ...

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Senior Data Analyst (Remote)

Los Angeles, CA · On-site +1

$92K - $116K/yr

The Senior Data Analyst brings advanced analysis, modeling and performance measurement on projects across the company. Clear on the purpose of data, how to capture, manipulate, interpret and apply it ...

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Infographic showing various job openings at Jobcertify in the United States as of August 2026, with employment types broken down into 100% Full Time. Highlights an 50% Physical, and 50% Remote job distribution.

Remote Administrative Assistant II

Jobcertify

Houston, TX • Hybrid

$17.25 - $23.25/hr

Full-time

Re-posted 8 days ago

Job description

The Administrative Assistant II will perform general administrative duties for the Diversity, Equity & Inclusion Core that include providing support to our managers and employees and assisting in daily office needs. The role works independently in performing responsibilities to ensure efficient operation of the office with a highly collaborative and dynamic team. Judgment is used daily in interpreting policy, representing the department or program head, and in interacting with Center staff and outside organizations.
The role reports to the Manager of Strategic Initiatives. This is a hybrid position that will work on campus as needed with an option to work remotely. Initial and ongoing work location and schedule will be discussed with the hiring manager during the interview process.

Responsibilities:

  • Perform administrative duties to include office organization, data entry, records maintenance and coordination of meetings and functions with various individuals and organizations. Examples include, developing and maintaining cloud-based filing system and listserv membership
  • Represent the DEI Core to various individuals and organizations
  • Provide calendar management and support for DEI Core initiatives and meetings with effective communication across various stakeholders throughout the organization and within the team
  • Participate in the preparation of reports and presentations working directly with divisional and Center administration to ensure proper formatting and timely submission
  • Gather and compile data for contracts and grant proposals, and presentations/reports of complex nature
  • Work with Manager of Strategic Initiatives and executive assistant to monitor grants, contracts and budgets to document expenditures and verify proper accountability
  • Serve as back-up support to the Vice President and Chief Diversity & Inclusion Officer (VPCDIO) Executive Assistant for calendaring and administrative support for the VPCDIO.
  • Purchase equipment and supplies for the office; perform inventory control duties; work with purchasing department as required
  • Coordinate, schedule and manage travel, meetings and conference for the department
  • Prepare and coordinate the distribution of communications, email, correspondence, technical material (i.e. reports, manuscripts) for the department
  • Take detailed, accurate notes at various meetings, including regular Staff Meeting, DEI Steering Council, and special meetings required by the departmental managers.
  • Manage shared email inbox and function as a first contact person for the department
  • Verify and approve routine budget expenditures
  • Establish procedures and interpret and apply administrative policies to the work unit
  • Update and maintain office policies, SOPs, and training documents
  • Contribute to the coordination of affiliate program activities and other events delivered by the DEI Core, including but not limited to annual DEI Summit, MLK Celebration, etc.

Qualifications:

MINIMUM QUALIFICATIONS:

  • Demonstrated interest and commitment to DEI principles and projects
  • Ability to function well and provide administrative support to colleagues in a fast paced and highly visible department, with shifting priorities and needs.
  • Bachelor's degree. Additional experience may substitute for educational requirement
  • 3 or more years progressively complex administrative experience. Additional experience may substitute for educational requirement
  • Strong computer and word processing skills
  • Proficiency with a variety of software packages and virtual meeting platforms
  • Some budget experience necessary

PREFERRED QUALIFICATIONS:

  • Proactive approach to work with strong accountability and follow-through skills
  • Basic to intermediate information technology expertise (hardware and software)
  • Previous experience in non-profit, research or healthcare settings

Apply