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New Hampshire
Phillips Exeter Academy
20 Main St
Exeter, NH 03833, USA

SCHEDULE: Full time, 40 hours week, 12 months year. Schedule may vary according to departmental and Academy needs.

SALARY RANGE:$141,000 - $147,800 based on relevant experience and education.

PAY GROUP

TYPE

STATUS

FISCAL YEAR WEEKS

CLASS

DEPARTMENT

LOCATION

Regular

Full-Time

Full year (52 weeks)

Staff

Finance

Hybrid

Position Purpose

Provides leadership and works collaboratively with the finance department and budget holders. Must possess a thorough understanding of generally accepted accounting principles and is responsible for internal controls, general ledger, accounting procedures, and financial statement reporting for the Academy.

Job Responsibilities

• Member of the senior finance team providing support for the Director of Finance, Controller and CFO.
• Oversees the general ledger accounting system ensuring complete and accurate financial information.
• Identifies, develops and enhances procedures, policies, controls and documentation, ensuring continuous greater efficiencies and accounting controls.
• Responsible for designing work flows, data flows and underlying control environment from subledger ERP systems into the financial accounting suite. (Blackbaud SIS, Enrollment Management and Tuition Management)
• Responsible for preparation and gathering required documentation for the interim and annual audits, working with outside auditors.
• Provides leadership and project management over finance and accounting system projects as requested.
• Executes internal control audit requests from the Controller.
• Responsible for ensuring a strong internal control environment underlying the key accounting cycles.
• Oversees the daily activities of staff and ensures month-end and close processes and reports are completed timely and accurately.
• Coordinates and participates in review of general ledger accounting entries and month end reconciliations.
• Maintains appropriate segregation of duties throughout the requisition, purchasing, receiving, invoicing, and payment processes.
• Oversees inventory accounting and ensures inventory balances are accurately reflected in the general ledger.
• Serves as the finance liaison for procurement, improving purchasing procedures, inventory management, and related system controls.
• Oversees annual 1099 reporting and ensures timely IRS filing.
• Oversees abandoned-property escheatment and ensures timely filing with the appropriate states.
• Provides assistance to members of the accounting team.
• Directs, oversees and develops the accounting staff for billing and accounts receivable, cash receipts, accounts payable, and travel and expense management.
• Conducts performance evaluations for direct reports.
• Coordinates training programs for new staff and identifies training needs for current staff.
• Responsible for managing billing and collections of all Accounts Receivable including tuition, summer school, children’s center, rentals, other campus charges, deposits and faculty mortgages.
• Oversees the Tuition Refund Program, the processing of student refunds, the posting of Financial Aid awards and other campus charges.
• Responsible for managing accounts payables including invoices, expense report processing and reimbursements.
• Oversees the corporate credit card program and integration with the bank and finance systems
• Engages in parent collection communication when escalation is needed.
• Understands and keeps current with generally accepted accounting principles.
• Ensures completeness of accounting procedure documentation.
• Performs other duties as assigned.

Knowledge, Skills and Competencies

• Knowledge of generally accepted accounting principles (GAAP), theories, practices, and standards.
• Strategic high-level thinking coupled with the attention to detail necessary for successful planning and execution.
• Respect for diversity of identities and experiences, an orientation toward equity and inclusion, and cultural competency in all aspects of Academy life.
• Ability to prepare and effectively present both oral and written information concerning activities and operations to internal and external constituents.
• Knowledge of personnel management, supervision and staff training.
• Ability to demonstrate broad conceptual judgment, initiative and ability to deal with complex accounting issues while engaged in detailed, critical and confidential aspects of accounting.
• Proficient in MS Office, SharePoint, report writing tools and ERP systems.
• Experience with Oracle Cloud Fusion preferred.
• Willingness and ability to learn additional applications as needed.
• Strong interpersonal skills with ability to develop and maintain collegial relationships.
• Excellent communication (written and verbal) skills.
• Demonstrated ability to work with students by building trust and credibility.
• Excellent analytical and problem solving skills as well as a strong customer focus.
• A strict adherence to confidential policies is required.
• Ability to work independently and handle multiple priorities and deadlines simultaneously.
• High degree of organizational skills with the ability to be flexible and multi-task with accuracy.
• Ability to follow verbal and written directions, maintain a professional demeanor and restraint at all times, including stressful situations.

Direct/Indirect Reports

Accounts Receivable & Billing Specialist, Disbursements Specialist, Accounts Payable Specialist

Position Requirements

EDUCATION

• Bachelor’s degree required, preferably in the field of Finance, Accounting, or related discipline.
• CPA preferred.

EXPERIENCE

• 10 - 15 years’ experience with an emphasis on internal controls, financial statement preparation, annual audits, accounting information system projects.
• 5 years’ experience managing an accounting function.
• Experience working with adolescents in an educational setting preferred.

Additional Requirements

• Successfully complete a criminal background check (reviewed every 5 years).
• Successfully complete a credit record check.

Qualifications Skills Behaviors

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Motivations

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Education Experience Licenses & Certifications

Equal Opportunity Employer
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