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Job Title:       Laboratory Operations Manager
Location:      Vaccine Design and Development Lab (DDL) Jersey City, NJ
Reports to:   Director, In-Vivo Program and Laboratory Operations

Position Summary:

The Laboratory Operations Manager is responsible for supporting the continuous and safe operations of a BSL2 laboratory in which research is conducted with infectious agents. The Lab Operations Manager collaborates and coordinates with the scientific teams to support and ensure the execution of scientific projects and work associated with organizational objectives, including, but not limited to, wellness events, safety compliance, quality development, budget management and procurement, laboratory space management, and response planning. The Lab Operations Manager is required to regularly communicate to the Vaccine Design and Development Laboratory (DDL) team regarding laboratory and organizational activities. The Lab Operations Manager also provides direct support to the Associate VP of the DDL, and coordinates with other facility and Operations staff.

Key Responsibilities: 

• Communicate operational and organizational processes and activities to the laboratory team and collaborate with HQ Communications to promote and support DDL scientific and strategic programs.
• Assess and evaluate equipment and facilities functions and needs and ensure that the laboratory is equipped to safely handle chemicals and infectious agents.
• Create and maintain annual service contracts and inventory for all scientific equipment and facilities infrastructure units. Serve as the primary point of contact for Field Service Engineers.
• Coordinate with Facility and Operations staff and activities.
• Establish and maintain purchasing and inventory for laboratory consumables and reagents and streamline ordering process; coordinate and submit requests for scientific capital equipment and facility related procurement; review and approve laboratory and office consumables invoices.
• Participate in monthly budget forecasting for scientific programs in collaboration with Budget Director.
• Chair the laboratory safety program in compliance with New Jersey and Occupational Safety and Health Administration (OSHA) regulations and participate in the Quality Management Council.
• Provide direct support to the Assoc. VP viral vaccines, managing internal and external communications, meetings, presentations, scheduling and deliverables.
• Author and review laboratory, safety, and operations SOPs, Policies, and Guidance documents.
• Develop and maintain business continuity, health and safety, and emergency and disaster response plans.
• Oversee new employee onboarding and training.
• Maintain support for Electronic Laboratory Notebooks.

Education and Work Experience: 

• Bachelor’s degree required.
• Minimum of 5 years’ of operational experience is required.
• Experience working in a laboratory setting is required.

Qualifications and Skills:  

• Knowledgeable of the procedures of operating a BLS2 laboratory, including Good Documentation Practices (GDP) and Standard Operating Procedures (SOP), OSHA safety and workplace regulations, equipment maintenance.
• Ability to advance project objectives independently and collaboratively to meet departmental timelines.
• Ability to lead and facilitate key staff meetings.
• Understanding of general finance and budgeting.
• Excellent written and verbal communication skills are required.
• Strong interpersonal skills and ability to collaborate effectively cross functionally and interdepartmentally, in a diverse working environment.
• Ability to solve complex problems and act as the designated backup to Facility staff for emergency off hour calls at Laboratory.

Organizational Overview:   

IAVI is a nonprofit scientific research organization dedicated to addressing urgent, unmet global health challenges including HIV and tuberculosis. Our mission is to translate scientific discoveries into affordable, globally accessible public health solutions. Through scientific and clinical research in Africa, India, Europe, and the U.S., IAVI is pioneering the development of biomedical innovations designed for broad global access. We develop vaccines and antibodies in and for the developing world and seek to accelerate their introduction in low-income countries. IAVI programs and partnerships are grounded in the regions of the world where the disease burden is the greatest, and our approach emphasizes sustainability. Our network of clinical research center partners in Africa and India helps strengthen in-country research capacity and supports the training and education of the next generation of scientists. The global impact of our science includes fundamental contributions to understanding the biology of HIV infection, which IAVI and others are applying toward advancing vaccine science and immunology. IAVI accelerates scientific discovery and development by fostering unique collaborations among academia, industry, local communities, governments, and funders to explore new and better ways to address public health threats that disproportionately affect people living in poverty. Our global reach, including a clinical research network in five countries in sub-Saharan Africa and in India, has allowed us to make fundamental contributions to understanding the epidemiology, transmission, virology, and immunology of HIV. This work played a key role in facilitating the design of promising HIV vaccine candidates, as well as the discovery of broadly neutralizing antibodies that are now being advanced as promising approaches for HIV prevention. Our integrated capabilities in vaccine and antibody discovery, development, and clinical research take advantage of bio-pharmaceutical industry expertise to accelerate the development and testing of prevention methods for HIV and other diseases. Through the Product Development Center, we support external researchers with technical and scientific expertise to accelerate the development of their own products.    

IAVI CORE VALUES:   

• Commitment: We deliver on our mission, proactively transforming promises into tangible results 
• Stewardship: We steward IAVI's resources responsibly to ensure IAVI's long-term success and global health impact 
• Integrity: We uphold strong moral principles to maintain our credibility as a nonprofit scientific research organization
• Collaboration: We work as one IAVI team and partner with others to deliver globally accessible, urgently needed, public health solutions 

Disclaimer: Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified. This document does not create an employment contract, implied or otherwise, other than an “at-will” relationship. IAVI is an equal opportunity employer and applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.    

IAVI IS AN EQUAL OPPORTUNITY EMPLOYER actively committed to fostering a diverse and inclusive global organization. IAVI believes that diversity and inclusion among our teammates is critical, and we seek to recruit, develop and retain the most talented people from a representative candidate pool. At IAVI, we celebrate the spectrum of colleagues’ experiences and believe that dedication to our mission above all is essential to our success as a scientific global non-profit. IAVI upholds these principles through IAVI’s Global Diversity and Inclusion Committee.   

IAVI has zero tolerance for discrimination or harassment on the basis of race, color, ethnicity, caste, national origin, home language, ancestry, religion, marital or civil partnership status, age, physical or mental disability, HIV status and any other medical condition, genetic information, pregnancy, sexual orientation, gender identity or expression, and veteran status, in addition to any other status protected under the law in any of our locations worldwide.   

Compensation and Benefits Information for US-Based Candidates:     

Annual base salary for this position is: $84,000.00  to $90,000.00;  Please note, there may be some variation based on experience level. In addition, this position offers competitive benefits such as annual bonus, a generous retirement savings plan, three health insurance plans to choose from, and other benefits.  

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.