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Position Details
Position Information
Position Title
Administrative Assistant IV, DICE
Position Number
0000000
Hiring Range Minimum
$22.75
Hiring Range Maximum
$28.45
Location of Position
Hanover, NH
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Position Purpose
Reporting directly to the Associate Dean for Diversity, Equity, Inclusion and Belonging (ADEIB), the Administrative Assistant IV will advance the Office of Diversity, Inclusion, and Community Engagement (DICE) efforts to advance Inclusive Excellence and Belonging (IEB) initiatives across Geisel educational programs, including the medical doctor (MD) and Master's degree programs. The successful candidate will be responsible for providing administrative and project support for DICE. The Administrative Assistant IV works closely with the DICE team to advance initiatives across the Dartmouth academic enterprise.
Required Qualifications
• Bachelor's or equivalent combination of education and experience
• Two plus years of administrative experience in a similar role, or relevant student facing office environment in higher and/or medical education, including the training, development, coordination, and evaluation of complex work among a team of staff/and students (may run concurrently).
• Excellent verbal and written communication and interpersonal skills.
• Ability to work effectively in a team.
• Exercise judgment and initiative.
• Interact positively with a diverse set of faculty, students, and personnel in a professional manner.
• Flexibility and adaptability.
• Ability to plan work, set priorities, and respond to pressures, deadlines, and changes in schedules and priorities.
• Attention to detail and accuracy.
• Ability to maintain and foster confidentiality.
• Proficiency in database management, spreadsheets, and other computer software.
• Willingness and ability to learn additional computer applications.
• Ability to work collaboratively and demonstrate creative problem-solving with learners, faculty and staff within Geisel, our academic and clinical partners, and the community at large.
Preferred Qualifications
• Bachelor's degree in hospitality, tourism, or project management or a related field of study.
• Experience managing and training others in structural, cultural, and other issues which can impact academic performance by students from culturally and socio-economically diverse backgrounds.
• Experience in overseeing community service-learning projects.
• Bilingual and able to read, write, and speak Spanish proficiently.
FLSA
Non-Exempt
Employment Category
Temporary Full Time
Schedule
Role will be mostly onsite- but can be hybrid one day a week.
This is a temporary position lasting up to 6 months.
Department Contact for Recruitment Inquiries
Lisa McBride, Ph.D
Department Contact Phone Number
603-646-5572
Department Contact for Cover Letter
Geisel HR
Contact's Phone Number
Equal Opportunity Employer
Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.
Background Check
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Special Instructions to Applicants
This job posting is not accepting external applications at this time.
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
This is a temporary position lasting up to 6 months.
Quick Link
https://searchjobs.dartmouth.edu/postings/85948
Key Accountabilities
Key Accountabilities
Operational Efficiency (45%)• Manages phones, scheduling, inbox organization, and other routine administrative functions.
• Assists in organizing, coordinating, and overseeing the activities and support of service learning and volunteer opportunities for students.
• Plans and coordinates office operations, arranging complex meetings and travel, and coordinating communication and information flow across departments.
• Masters' computer systems, databases, word processing, spreadsheets, and presentation software to create reports and manage data efficiently.
• Track the percentage of DICE events executed and identify any logistical issues.
• Act as a point of contact for internal and external office inquiries, disseminating information about inclusive excellence and belonging initiatives.
• Organizes key DICE content from events and external resources to simplify access for faculty, staff, and students.
Project Management (45%)• Helps to plan, organize, and track assigned tasks for DICE.
• Orders supplies, manages inventories, and assists with resource allocation.
• Provides high-level, confidential administrative support to DICE team members.
• Updates the digital calendar with any known events, such as heritage month celebrations, professional development training, or meetings.
• Assists Senior Event Program Coordinator heritage month programming, to include Hispanic Month, Black History Month, Ramdan, Diwali, and Lunar New Years to name a few celebrations.
• Coordinates publicity activity with the Senior Event Program Coordinator including working in multiple media, such as reviewing brochures and newsletters, DICE website and social media updates and content, presentation platforms, and a wide range of publications/communications.
Information/Records Management (10%)
• Handles a wide variety of confidential matters and materials with the highest degree of discretion.
• Organizes, indexing, and maintains physical and electronic files.
• Organizes, files, and retrieves physical and electronic records, provides data entry, and supports general office functions, including scheduling and correspondence.
• Organizes and manages print and digital records, correspondence, and other files in the Office.
• Performs data entry, scanning documents, and verifying file accuracy.
• Creates presentations, charts, and other documents using software like Word and Excel.
• Compose and proofread correspondence prepared by the DICE team.
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Demonstrates professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all.
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Performs other duties as assigned.