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9Dot

Project Coordinator - Hybrid

Pasadena, CA · On-site

At 9Dot Education Solutions, our purpose is to amplify the impact of mission-driven organizations by offering tailored HR and non-profit solutions so that they can do more of what they love. Our ...

9Dot

Project Coordinator - Hybrid

Pasadena, CA

At 9Dot Education Solutions, our purpose is to amplify the impact of mission-driven organizations by offering tailored HR and non-profit solutions so that they can do more of what they love. Our ...

9dot

Online Program Math Tutor

Irwindale, CA

$21.10 - $26.29/hr

Are you seeking an opportunity to impact students' lives positively? Do you believe that every student should have the opportunity for success? If so, Options For Youth (OFY) is the place for you!

9Dot

TOC Recruiter

Pasadena, CA

$26 - $30/hr

The Recruiter plays a pivotal role in the identification, attraction, and selection of qualified candidates for our client' job openings. Working closely with hiring managers, the Recruiter ensures ...

9Dot

Credential Analyst

Pasadena, CA

$30/hr

Are you an experienced education credentialing professional who thrives in a fast-paced environment and enjoys solving complex credentialing challenges? We are seeking a highly organized and detail ...

9dot

Area Teacher I

San Bernardino, CA

$29.71 - $36.57/hr

Are you seeking an opportunity to impact students' lives positively? Do you believe that every student should have the opportunity for success? If so, Options For Youth (OFY) is the place for you!

9Dot

Recruiter

Pasadena, CA

$26 - $30/hr

We're looking for a motivated and relationship-driven Recruiter to help attract, engage, and hire top talent across multiple positions. This role is ideal for someone who thrives in a fast-paced ...

9Dot

Recruiter

Pasadena, CA · On-site

$26 - $30/hr

We're looking for a motivated and relationship-driven Recruiter to help attract, engage, and hire top talent across multiple positions. This role is ideal for someone who thrives in a fast-paced ...

9dot

Academic Intervention Specialist

Bellflower, CA

$29.70 - $36.50/hr

Are you seeking an opportunity to impact students' lives positively? Do you believe that every student should have the opportunity for success? If so, Options For Youth (OFY) is the place for you!

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Infographic showing various job openings at 9Dot in the United States as of July 2026, with employment types broken down into 74% Full Time, and 26% Part Time. Highlights an 100% Physical job distribution.

Project Coordinator - Hybrid

9Dot

Pasadena, CA • On-site

Part-time

Posted 6 days ago

Job description

Job Description:
At 9Dot Education Solutions, our purpose is to amplify the impact of mission-driven organizations by offering tailored HR and non-profit solutions so that they can do more of what they love.
Our Leaders are seeking a Part-Time Project Coordinator to provide administrative, events support and client facing coordination. This candidate will enjoy variety and being able to solve day to day problems with care and awareness. You will work with educators and staff and roll up your sleeves to get the job done. This role has possible potential for Temp to Full time if demands should change.
The Project Coordinator will be required to travel in the region for events and business meetings support. Must have a valid CA DL.
Part Time Hours: 8am - 12pm + depending on the needs of the Executive.
Essential Functions include, but are not limited to the following:*
  • Prepares, organizes and maintains corporate documents and records (i.e. notices, contracts, memos, articles).
  • Reads, sorts, and routes incoming mail and email for the Designated department, bringing attention to time sensitive or priority mail and electronic communication as needed.
  • Report issues in a timely manner, and take the lead on issue resolution with all parties.
  • Produces and updates Weekly Report for various projects and department tracking.
  • Consolidate Project Reporting and Tracking across Infrastructure and Development.
  • Creates and composes correspondence in concert with the Designated department as needed, providing error-free final product with minimal number of drafts.
  • Reviews, compares and prepares various legal documents (i.e. proposals, applications) for conformation and consistency.
  • Acts as liaison or representative for Designated department in routine administrative and project coordination activities, phone calls, inquiries or other matters as designated.
  • Coordinates travel arrangements, itineraries, meetings and events for the Designated department as needed.
  • Reviews and suggests ways to simplify procedures and improve workflow.
  • Provides organizational and clerical support as needed for Designated department
  • Collects data and prepares reports, including conclusions and recommendations.
  • Maintains and manages Designated department expense reports.
  • Arrange conference presentations
  • Prepare data and training presentation for varied audiences
  • Interface with vendors and outside consultants for project statuses
  • Manage project assignments and resource allocation
  • Communicate regularly and clearly with all necessary departments for updates
  • Collaborate with staff members on completing tasks
  • Draft, prepare, distribute and follow-up with various correspondence
  • Participate in other activities at the discretion of the Designated department.
  • Assist with other projects, functions and duties as assigned.

Knowledge, Skills and Abilities Required:
  • Ability to identify Designated department needs and independently resolve potential problems.
  • Ability to make decisions, exercising reasonable independent judgment and discretion with minimal guidance and/or supervision.
  • Ability to maintain confidentiality and appropriately disseminate information.
  • Ability to follow up on task commitments and give updates as needed.
  • Ability to work efficiently under pressure and meet deadlines, while maintaining courtesy and professionalism.
  • Excellent written and oral communication skills.
  • Excellent organizational skills
  • Attention to detail and a tolerance for working on multiple projects simultaneously
  • Upbeat, positive, outgoing, personable and able to relate well with diverse populations and age groups
  • High level of proficiency in the use of Microsoft Office programs, especially MS Word, MS Excel and MS PowerPoint
  • Ability to type 50 wpm.
  • A commitment to the mission and core values of the Company.
  • Excellent verbal and written communication skills.

Education and Experience:
  • A four-year college degree. Minimum of five years of related experience.
  • Administrative experience at executive level or equivalent related experience. Experience in related field for designated department preferred.

*The specific statements shown in each section of this description are not intended to be all inclusive. They describe the general nature and level of work being performed and/or represent typical elements and criteria considered necessary to successfully perform the job. The Company retains the discretion to add to or change the duties of the position at any time.

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