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At Bristol Health, we begin each day caring today for your tomorrow.  We have been an integral part of our community for the past 100 years. We are dedicated to providing the best possible care and service to our patients, residents and families.  We are committed to provide compassionate, quality care at all times and to uphold our values of Communication, Accountability, Respect and Empathy (C.A.R.E.).   We are Magnet ® and received the 2020 Press Ganey Leading Innovator award for our rapid adoption and implementation of healthcare solutions during the COVID-19 pandemic.  Use your expertise, compassion, and kindness to transform the patient experience.  Make a difference.  Make Bristol Health your choice.  

Job Summary:

Performs a variety of complex duties involved in processing payrolls, training new managers, monitoring employee change notices, assisting supervisor, and other HR related tasks.

Essential Job Functions and Responsibilities:

Assists in the training and orientation of new managers to payroll functions

• Responsible for payclass review and update.
• Assists in the day to day efficient operation of the HR office; including phone coverage, faxes, employment verifications, walk-ins and mail.
• Responsible for assisting in employee Shift Wizard schedule training.

Weekly time reports

• Ensures timely processing of payroll.
• Timely distribution of checks to Bristol Hospital employees and other corporations.
• Edits corrections in time and attendance on-line system to ensure accurate pay processing.
• Verifies that department transfers are accurate.
• Checks PTO time for availability and eligibility.

Accounts payable advice

• Responsible for the accounts payable remittance advices for weekly payroll deductions.
• Acts as department backup for complete wage garnishment tracking including contacting the appropriate agency if necessary.

Documentation

• Maintains documentation and updates employee payroll deduction and withholding.
• Reviews all weekly payroll reports and records.  

Employee employment status

• Updates employee records in Paycom accordingly.
• Responsible for all retroactive payments due to rate changes for Bristol Health employees on a timely basis.
• Assists with audits of provider pay rates, shift differentials, and ladder program incentives 

Prepares reporting

• Provides W-2 compilation assistance for all corporations.
• Employee wage verification for supervisor's review and authorization.

Additional duties

• Performs additional related duties and/or projects as required or assigned by Supervisor.  Makes recommendations to improve the operation of HR/payroll systems and office workflow.
• Responsible for the daily operations of the department while referring unusual situations to supervisor.
• Provides the utmost confidentiality with all payroll records, wages and rates of pay.
• Responsible for making sure all confidential documents are shredded.
• As needed, responsible for short-term disability, and supplemental payrolls.
• Presents payroll information for new hires during orientation.
• Provides assistance to Department Heads, Administrative staff and others in dealing with questions and problems relating to the interpretation of payroll policies and procedures, referring unusual circumstances to supervisor.

Educational / Minimum Requirements:

• Must have High School Diploma.  Associate's and/or Bachelor's degree in Accounting or related field is preferred.
• 3+ years of experience within a complex payroll system is required.  Experience in Healthcare HR/Payroll setting is preferred.

State/Federal Mandated Licensure or Certification Requirements:

• None

Bristol Hospital Mandated Educational Requirements:

• General orientation at time of hire. Fire/Safety/Infection Control annually. Other programs as mandated by Hospital. 

Special Requirements:

• Computer skills, data entry and math skills.  Knowledge of Excel required.  Superior customer service skills.

Physical Requirements:

• Extended sitting, together with occasional bending, reaching and stooping.

Work Environment:

• Normal office conditions with adequate lighting and ventilation.  May include customer contact and telephone use.

Cognitive Requirements:

• Analytical skills, problem solving and calculating abilities.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.