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JOB TITLE: HIM Records Management Specialist - Rochester General Hospital, HIM (Health Information Management) (Full-Time, Days/Evenings, Including weekends)

STATUS:Full-Time

LOCATION: Rochester General Hospital (RGH) - 1425 Portland Avenue, Rochester, NY 14621

DEPARTMENT: HIM (Health Information Management)

SCHEDULE: Days/Evenings, Tues.-Sat., Ideal work hours will be 10:00 AM - 6:30 PM or 10:30 AM - 7:00 PM

SUMMARY

SThe HIM Records Management Specialist under the direction of the Manager of Document Lifecycle Management is responsible for the overall integrity of document scanning/indexing/corrections, forms control and inventory management, and organizational document storage, archiving and destruction.ummary statement here

ATTRIBUTES

• Excellent computer and customer service skills.

• Knowledge of state and federal regulations regarding health information.

• Ability to work under pressure with time constraints.

• Ability to maintain confidentiality.

• Ability to work autonomously, multi-task and prioritize effectively.

• Self-motivated and able to adapt to shifting priorities in support of clinical and business operations.

• Excellent verbal, written and active listening communication skills are required.

• Ability to interpret and present information in a logical and orderly manner.

• Excellent critical thinking skills, systems thinking, and problem-solving skills are necessary.

• Strong organizational skills and detail orientation.

• Proficiency in one or more of the following computer systems: Epic electronic medical record system, Cerner, Meditech, or other third party electronic medical record system.

• Proficiency in Microsoft Office - Word, Excel, Outlook, Teams and PowerPoint.

• Experience with Adobe Pro, Adobe Distiller, and Document Management systems preferred.

RESPONSIBILITIES

• Ensures medical records maintain quality, accuracy, accessibility and security in both paper and electronic systems.

• Prepares medical records for imaging according to scanning policies and procedures.

• Scans documents into appropriate systems in accordance to department scanning policies.

• Indexes scanned documents according to department policies and data integrity guidelines

• Conducts quality check upon the scanning and indexing of medical records.

• Conducts imaging audits to ensure scanning procedures and guidelines are upheld.

• Performs quality control audits to ensure compliance with established privacy and clinical care guidelines, proper usage of clinical systems and data, and the accuracy, completeness and quality of medical records.

• Ensures any document flagged for correction is prioritized, reviewed for accuracy, and corrected according to department scanning policy.

• Works collaboratively with the scanning/indexing vendor on the correction of errors.

• Requests paper charts from off-site storage in a timely and efficient manner.

• Tracks and ensures all paper chart requests are received and subsequently returned to the off-site storage vendor.

• Understands federal, state and organizational destruction guidelines.

• Ensures established business document and medical record retention and destruction policies and guidelines are followed.

• Participates in cross coverage support of other function-based areas as needed and at the discretion of the manager.

MINIMUM QUALIFICATIONS:

• 1-2+ years of experience in Health Information Management or other Healthcare setting.

EDUCATION:

LICENSES / CERTIFICATIONS:

PHYSICAL REQUIREMENTS:

Sedentary - Sedentary roles are primarily office-based and require prolonged sitting (67-100% of the workday) with minimal physical effort and lifting limited to under 10 lbs. Fine motor skills are necessary for computer work, writing, and telephone use, supported by clear visual and auditory ability. Cognitive and emotional demands are high due to extended concentration, frequent interruptions, independent decision-making, and information processing. Although physical exposure is low, administrative areas within healthcare environments may occasionally involve contact with infectious agents. Some roles may require flexible hours, TB screening, or a valid driver's license.

For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements.

Any physical requirements reported by a prospective employee and/or employee's physician or delegate will be considered for accommodations.

PAY RANGE:

$17.50 - $20.00Rochester14617

The listed base pay range is a good faith representation of current potential base pay for a successful full time applicant. It may be modified in the future and eligible for additional pay components. Pay is determined by factors including experience, relevant qualifications, specialty, internal equity, location, and contracts.

Rochester Regional Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, predisposing genetic characteristics, marital or familial status, military or veteran status, citizenship or immigration status, or any other characteristic protected by federal, state, or local law.